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Reproductions are photo-duplicates of previously published works. In general, the cataloging record must describe the original work; reproduction information is described in the 533 field. These items are usually easy to identify because of the reproduction information preceding the title page. Our main supplier of on-demand reproductions is University Microfilms International (UMI) of Ann Arbor, Michigan.
Another source of reproduction material is Penn State's Preservation Scanning Project. Locally-owned brittle books and select borrowed out-of-print material are being digitized, printed, and bound. These items are clearly identified when they come to Cataloging. See the 533 section for an example of the appropriate "scanned" note.
Match criteria is based on the original title page, not on the reproduction information. Any copy that matches the title page can be considered an exact match, regardless of the presence or absence of information about the photocopy.
When matching copy is available in The CAT, use it. Include a 533 note as indicated below to describe the copy in hand.
A reproduction is not a reprint. The TYP, DT1, and DT2 fields should all be taken from the original publication and should not reflect the fact that the item is a reproduction.
Exception: For facsimiles, DT1 should reflect the facsimile date and DT2 the original date of publication.
All reproductions are classified by subject, based on the original work. The date of publication (i.e., the original publication date), not the date of reproduction, should be included in the call number. Some member copy may use "L" classification for all theses; do not accept an "L" classification unless the subject of the thesis is education.
A note may be included in the Comments section of the Vol/Copy screen indicating the reproduction date for the item in hand, but it is not necessary.
Example:Call Number:
F1219.1.O11H63 1986Comment in copy section:
1996 Photocopy
The date of publication is taken from the original title page, not from the reproduction information. When the reproduction is a thesis, the 260 will contain only |c subfield.
Example:260 |c1984
Exception: For facsimiles, the date of publication should be that of the facsimile, not of the original.
Many theses are issued in leaves, rather than pages. When the reproduction is a thesis, describe the original as completely as possible. When 300|c is lacking, do not add the subfield based on the reproduction. For PSU theses, no 300|c is necessary.
Describe the presence of an abstract or vita for thesis. (Optional)
Example:
500 Includes abstract.
500 Includes vita.
500 Includes abstract and vita.
Many reproductions were originally theses. The Rec_Type in the Fixed Fields area may be "a" on copy but should be changed to "t". A 502 is added to indicate the type of thesis, the University awarding the degree, and the year of the thesis' acceptance. This field will typically be present on copy. When it is not, look on the UMI reproduction page for complete information in a useful format.
Example:502 Thesis (M.S.)--Harvard University, 1988
Field 533 is used to describe the reproduction. Subfield specifics are given below.
| Code | Definition |
|---|---|
| |a | Describes the type of reproduction. Use Photocopy as the default. Use Photocopy (Negative) when the printing is reversed (i.e., white on black.) For microforms, you will usually use microfilm or microfiche. |
| |b | Place of reproduction. |
| |c | Agency responsible for reproduction. |
| |d | Date of reproduction. Take from the preliminary pages, not the publication date. |
| |e | Physical description of reproduction. Describe only the elements that differ from the original. Use ISBD punctuation to separate elements (a colon after the |a subfield, a semi-colon after the |b subfield.) |
| |f | Series statement of reproduction. Use this subfield in conjunction with an 830 to describe a reproduction-specific series, rather than a 490 or 440. |
| |n | Note(s) about the reproduction. Include any miscellaneous notes about the reproduction here. |
Examples:
| Tag | Contents |
|---|---|
| 533 | Photocopy.|bAnn Arbor, Mich. :|cUniversity Microfilms International,|d1996.|e195 p. ; 22 cm.|nPlates not reproduced. |
| Tag | Contents |
|---|---|
| 533 | Photocopy.|b[S.l. :|cs.n.,|c1996?]|e219 p. : ill. ; 23 cm. |
| Tag | Contents |
|---|---|
| 533 | Reproduction (Printout).|bUniversity Park, Pa. :|cPennsylvania State University,|d1997.|e28 cm.|nUP-PAT copy reproduced from computerized image files. |
For scanned items, replace UP-PAT copy in the 533|n with the appropriate destination: |nArchitecture copy reproduced from computerized image files.
