Monographs Team Performance Standards

Cataloging and Metadata Services - Monographs Team

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Monographs Team
126 Paterno Library
University Park, PA 16802-1808
ul-bookscat@lists.psu.edu

Cataloging and Metadata Services
126 Paterno Library
University Park, PA 16802-1808

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Monographs Team Performance Standards

Copy Cataloging Standards, Rev. Feb 2010
Original Cataloging Standards, Rev. Feb 2010

Copy Cataloging Standards, Rev. Feb 2010

Truck Count
Variable. Of more importance is oldest date of material waiting to be cataloged. Date material was received in Cataloging must also be taken into consideration.

Projects
See Projects List for target dates and priorities.

Customer Survey
Further discussion needed.

Turnaround Times
Exceeding a timeframe specified in the table below will cause an Action Plan to be put into practice by team members to reduce the volume of material, beginning with that dated the oldest, within the problem category.

Copy Cataloging Standards
Workflow	Turnaround	Notes
Hand Carry Rush	4 work hours	Finished by Monographs Cataloging within 4 hours, and then put on Marking’s truck -- Or-- hand-carried to Original Cataloger Selectors’ personal requests Reserves for current or next academic year Special requests from subject libraries
Rush	3 days	Rush items do not go on trucks; they should be put on the RUSH shelf. Pink flier – [“U.P. Receipt”, “CCL Receipt”]; Have also seen regular Flier with RUSH written in red Patron requests –Green flier --come from “I want it” - Report sent to Cat-Marking; Can also come through mail or be placed in book by Teams; Has stamped date on it, may or may not have “Last date useful to me” date filled in UFO filled green flier (patron’s request through selector’s order) ALL Reference: UP and CCL Special requests from subject libraries Trap holds
Priority I	1 week	Approval plan (from selectors) –brown envelope with slip in item Prompt Cat Referrals from AP team (from selectors) CAST Gobi (CCL) Any CCL that is not RUSH Harrisburg juvenile surrogates Juvenile education gifts (fiction and picture book)
Surrogates	30 days after receipt	Received directly from campus mail or from Acquisitions
Priority II	30-60 days	Time begins after items are received in Cataloging Firm orders UFO : from Gobi or regular orders Cat as Seps (CAS); includes CCL CAS that use pink fliers Gifts (there can be exceptions to 30-60 day time frame); Education library gift books not included Curriculum material
Oops	2 days
Maintenance	N/A	Mostly sent directly to Cat-Marking shelf

Teamwork
Teamwork encompasses the ability to meet or exceed standards and the efforts of each individual within the team to contribute to achieving established goals and standards.

Training
Trainers will be expected to exhibit thorough knowledge of topics and preparedness; effectively present training material; promptly answer questions and provide assistance to trainee(s) in a positive manner; adapt training style and material to trainee(s). Trainee input will be used to assess the quality of training by the trainers.

Diversity
Members will contribute to the improvement of the office environment by creating a pleasant, supportive environment for all staff.

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Original Cataloging Standards, Rev. Feb 2010

Priorities and Timeframes
The times listed below indicate the amount of time that the original catalogers require to complete the work. These must be integrated into the Monographs Team turn-around times either as additional time or as part of the stated time for each category.

Original Cataloging Standards
Workflow	Turnaround
Hand Carry Rush	8 hours
Rush	2 days
Priority I Includes (CCL)	2-5 days
Surrogates	2 weeks
Priority II Electronic (online); Firm orders; Cat as seps	10-15 days
Priority II Gifts	60 days - Exceptions may occur

These priorities and timeframes will be used as a self-management tool as well as a resource allocation tool.

Original Cataloging - Quality
Original catalogers are expected to create records that meet all applicable national standards. Samples will be regularly reviewed to ensure that our records meet the standards required by OCLC.

Quality reviews will be conducted in the form of a group review at least annually.

NACO
Original catalogers who have been trained in NACO will contribute monthly in order to maintain and build skills and knowledge.

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