Skip to content
Penn State University Libraries
University Library Home > Cataloging and Metadata Services > Cat Ref Collection > Local Procedures

Cat Ref Collection

 

Dept Resources

 

Contact

Cataloging and Metadata Services
126 Paterno Library
University Park, PA 16802-1808

Staff Directory

Phone: (814) 865-1755
Fax: (814) 863-7293
ul-cataloging@lists.psu.edu

Withdrawal Procedure

This procedure applies to all materials except for serials and periodicals.

  1. General Information
  2. Withdrawal Situations
    1. Withdrawing an Item from a Location (Not Last Print or Micro Copy)
    2. Withdrawing a Copy (Other Copies Remain) or a Volume (Other Volumes Remain)
    3. Withdrawing an Item That Has Been Digitized (Indicated by an eCopy Sticker on Back Cover and/or Staff note)
    4. Last Print or Micro Copy Withdrawals
  3. Withdrawal Requests (if unable to do the withdrawal(s) yourself)
  4. Disposing of Withdrawn Items
 

I. General Information

Top
 

II. Withdrawal Situations

 

A. Withdrawing an Item from a Location (Not Last Print or Micro Copy)

Item charged error message
  1. Use Call Number and Item Maintenance wizard to find item.
  2. Highlight your item's barcode.
  3. Click on the Delete button.
  4. Click Yes to continue.
  5. If you receive an error message stating the item is charged, on hold, on reserve, etc. and cannot be removed, change the Home Location to WITHDRAWN.
  6. It is NOT necessary to notify Cataloging about this type of withdrawal.

 

Deleting a single volume or copy
Top
 

B. Withdrawing a Copy (Other Copies Remain) or a Volume (Other Volumes Remain)

  1. Use the Call Number and Item Maintenance wizard to find item.
  2. Highlight your item's barcode.
  3. Click on the Delete button.
  4. If you receive an error message stating the item is charged, on hold, on reserve, etc. and cannot be removed, change the Home Location to WITHDRAWN.
  5. It is NOT necessary to notify Cataloging about this type of withdrawal.

 

 

C. Withdrawing an Item That Has Been Digitized (indicated by an eCopy sticker on back cover and/or Staff note in Extended information section of the Call Number/Item record)


Note: This includes items that may be Last Copy withdrawals.

Call Number and Item Settings for Digitized Copy
  1. Use the Call Number and Item Maintenance wizard to find item.
  2. Highlight your item's barcode number.
  3. Do NOT change the Call number or Class scheme.
  4. In the Item information section, change Item library to Online and click Save.
    Note: If modifying one of multiple copies, this step will create a new holding.
  5. Leave the barcode number in the Item ID box.
  6. Change Item Type to Online.
  7. Change Home location to Online and save your changes.
  8. Circulate should remain checked.
  9. Notify Cataloging if this is a Last Print or Micro (i.e., physical) Copy withdrawal using the appropriate Withdrawal Request Form.

REMINDER: Refer all periodical and serial withdrawals to the Serials Cataloging Team. Digitized materials are NOT an exception.

See also Replacing an Item That Has Been Digitized and Replacing Only the Barcode for a Digitized Item.

Top
 

D. Last Print or Micro Copy Withdrawals

  1. Follow Last Copy Procedures in the Collection Development Companion.
  2. Use the Call Number and Item Maintenance wizard to find item.
  3. Change the Home Location to WITHDRAWN.
  4. Notify Cataloging of ALL Last Copy withdrawals so that we can remove our holdings in WorldCat.
    Withdrawal Request Forms: Maps/Cartographic Material, Monographs, Music/AV, Serials
 

III. Withdrawal Requests (if unable to do the withdrawal(s) yourself)

Send Withdrawal requests by completing the appropriate online form:

 

 

IV. Disposing of Withdrawn Items

Box up items to discard or recycle. At University Park, contact Collection Maintenance for details on pickup procedures.

Top