Penn State University Libraries - Serials Fixed Fields Cheat Sheet -- Near Copy

Serials Format - Near Copy

When using near copy, be sure to update the following fields:

Dat_Tp - Type of date (008/06) [OCLC: Mandatory]

Note: The following codes are given in order of precedence; use the first applicable code in the list.

• c = Currently published (default)
• d = Ceased publication (dead)
• u = Publication status unknown

Date1 and Date2 (008/07-10 and 11-14) [OCLC: Mandatory]

Note: Fill in the dates as usual, based on 362. Use “u” for any uncertain digits: for example, if the publication began sometime in the 1990s, Date1 would be coded: 199u.

Ctry - Place of publication, production, or execution (008/15-17) [OCLC: Required if applicable]

Note: The default for this element is a blank, which is not a correct value. The correct code should be input. The table is available in Cataloger’s Desktop and on the LC Web site. The code for US places is a state code, followed by a “u” so the code for any place in Pennsylvania would be “pau.”

Lang - Language (008/35-37) [OCLC: Mandatory]

• eng = English (default)

Note: Other codes are listed in the MARC Code List for Languages in Cataloger’s Desktop or on the LC Web site.

Frequn -- Frequency (008-18)

• [blank] = No determinable frequency
• a = Annual (default)
• b = Bimonthly
• c = Semiweekly
• d = Daily
• e = Biweekly
• f = Semiannual
• g = Biennial
• h = Triennial
• i = Three times a week
• j = Three times a month
• m = Monthly
• q = Quarterly
• s = Semimonthly
• t = Three times a year
• u = Unknown
• w = Weekly
• z = Other

Regulr -- Regularity (008-19)

• n = Normalized irregular
• r = Regular (default)
• u = Unknown
• x = Completely irregular

Ser_Typ -- Type of serial (008-21)

• [blank] = None of the following (default)
• m = Monographic series
• n = Newspaper
• p = Periodical

Phys_Me -- Form of original item (008/22)

• [blank] = None of the following (default)
• a = Microfilm
• b = Microfiche
• c = Microopaque
• d = Large print [do we use???]
• e = Newspaper
• f = Braille
• r = Regular print reproduction [???]
• s = Electronic
  

Repr - Form of item (008/23) [OCLC: Required if applicable]

• [blank] = None of the following (default)
• a = Microfilm
• b = Microfiche
• c = Microopaque
• d = Large print [do we use???]
• e = Newspaper
• f = Braille
• r = Regular print reproduction [???]
• s = Electronic [used for electronic reproductions]

GovtPub - Government Publication (008/28) [OCLC: Mandatory]

• [blank] = Not a government publication (default)
• a = Autonomous or semi-autonomous component [rarely used]
• c = Multilocal [use for regional jurisdictions like a consolidated school district or a regional council of governments]
• f = Federal/national
• i = International intergovernmental [use for bodies like the United Nations or European Union]
• l = Local
• m = Multistate
• o = Government publication, level undetermined
• s = State, provincial, territorial, dependent, etc.
• u = Unknown if item is a government publication
• z = Other [use for a government publication that doesn’t fit any of the above]

ConfPub - Conference publication (008-29) [OCLC: Mandatory]

• 0 = Not a conference publication (default)
• 1 = Conference publication

Alphabt -- Original alphabet or script of title (008/16) [OCLC: Optional]

Indicates the original alphabet or script of the title on the source item, upon which the key title (field 222) is based. If there is no key title present, the code value may relate to the title proper (field 245).

• [blank] = No alphabet or script given/No key title
• a = Basic Roman: Roman alphabet/No diacritics [Basque, English, Latin, Welsh, and many languages of Central and Southern Africa] (default)
• b = Extended Roman: Roman alphabet with diacritics and/or special characters [Most western European languages]
• c = Cyrillic
• d = Japanese
• e = Chinese
• f = Arabic
• g = Greek
• h = Hebrew
• i = Thai
• j = Devanagari
• k = Korean
• l = Tamil
• u = Unknown
• z = Other

S/L_Ent -- Successive/Latest Entry (008-34)

• 0 = Successive Entry (780/785) (default)
• 1 = Latest Entry (247)