Penn State University Libraries - Copy Cataloging Standards Chart

Rec_Type

Type of Record

Verify or create new record to correctly match format

Bib_Lvl

Bibliographic Level

Verify and correct if needed

Enc_Lvl

Encoding Level

Accept full level, change "7" to M when enhancing

Desc

Descriptive Cataloging Form

Accept AACR2, change to "i" (ISBD update) or "a" (AACR2 update) when enhancing

Type Ctrl

Type of Control

Blank

Entrd

Date Entered

System generated

Dat_Tp

Type of Date

Verify, correct or add

Date

Date 1 & 2

Verify, correct or add

Ctry

Country of Publication

Verify, correct or add (Corresponding to 260a)

Lang

Language Code

Verify, correct or add

Mod_Rec

Modified Record Code

Blank

Source

Cataloging Source Code

Accept

Relief

Relief

Verify, correct or add (requires corresponding 500 note)

Proj

Projection

Verify, correct, or add, if projection is stated on map; cf. 255b

Base

OBSOLETE

OBSOLETE

Prim_Mer

OBSOLETE

OBSOLETE

Rec_Grp

Type of material

Verify, correct, or add

GovtPub

Government publication

Accept

Indx

Indexed

Verify; change to "1" if index exists (requires corresponding 500 note)

Spec_Fmt

Special format characteristics

Accept

001

Key

System generated

003

Data source

System generated

005

Date/time stamp

System generated

007

Fixed field data

Accept

010

LC control number

Accept

020

ISBN

Verify, correct or add

034

Coded mathmatical data

Verify, correct or add as needed to reflect 255

035

System control number

Accept

037

Source of acquisition (Stock #)

Accept

040

Cataloging Source

Accept

041

Language code

Verify, correct or add (requires corresponding 546 and Language code)

043

Geographic Area Code

Accept

050

LC call number

Accept

052

Geographic Class Code

Verify, Correct, or Add

074

GPO item number

Accept

086

Gov. Doc. call number

Accept, add if written on piece

090

Local call number

Verify, correct or add

1XX

Main Entry Headings

Accept; correct or add with authority verification only when enhancing

241

Romanized title

Correct to 245

245

Title statement

Verify, correct or add.

245|h

GMD

Change to current form [cartographic materials] ONLY if making other enhancements and GMD already exists

246

Title variation

Accept, add as needed if title varies significantly, change 740s to 246s only if adding 246s

250

Edition statement

Verify, correct or add

255a

Scale statement

Verify, correct or add

255b

Projection

Verify, correct, or add if stated on item

255c

Statement of coordinates

Verify, correct or add

260

Publication, distribution, etc.

Verify, correct or add

300 |a&|b

Extent and physical details

Verify, correct or add (update pre-AACR2)

300|c

Dimensions

Verify, correct or add (update pre-AACR2)

300 |e

Accompanying material

Verify,correct or add (create 500 note if appropriate)

4xx/8xx

Series statement and tracing

Accept, add or correct according to established Cataloging Services guidelines and national practice. On October 24, 2008, field 440 was made obsolete, and should be removed from all local and national records when encountered and replaced by 490 0 or 490 1/830

5XX

Notes

Verify, add if not on record: 1. Title source; 2. Relief note (add code to fixed field if missing) 3. "Includes" note (if index, add code to fixed field if missing) 4."Includes" note for verso if needed (add index code to fixed field if missing) 5. Identifying numeric data

507

Scale note

Change to 255

546

Language note

Add if necessary, if copy includes in 500 do not change

583

Action note

Add to reflect Encapsulation and/or Deacidification as needed

6XX

Subject heading

Accept 2nd indicator "0"; verify or delete others; When no 6xx are present in the record, refer for Subject Headings

700/710/711

Added entries

Accept or add if needed

730

Uniform title added entry

Accept

740

Related/analytical title entry

Accept analytical titles, accept title variants tagged as 740 UNLESS adding additional variants