OCLC Enhancement -- Local Guidelines

Cataloging and Metadata Services - Maps Cataloging Team

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Maps Team
126 Paterno Library
University Park, PA 16802-1808
ul-mapscat@lists.psu.edu

Cataloging and Metadata Services
126 Paterno Library
University Park, PA 16802-1808

Staff Directory

Phone: (814) 865-1755
Fax: (814) 863-7293
ul-cataloging@lists.psu.edu

Fixed Field Elements

OCLC Bibliographic Formats and Standards

Rec. stat, Entered, and Replace are System Generated

Fixed Field Local Guidelines
Field	Action
Type	Verify, Correct, or Add
ELvl	Must be Full level (I, J, or L) to be an Enhanced record/Less than Full is an Upgrade or Enrichment
Srce	Accept
Relf	Verify, Correct, or Add (Requires corresponding 500 note)
Ctrl	Accept
Lang	Verify, Correct, or Add (Correspond to 041 and 546)
BLvl	"m"
Form	Accept
GPub	Verify, Correct, or Add (Correspond to 1XX/7XX)
SpFm	Accept
MRec	Accept
Ctry	Verify, Correct, or Add
CrTp	Accept
Indx	Verify, Correct, or Add "1" if 500 note contains index and currently coded "0" or blank
Proj	Verify, Correct, or Add if appears in 255b
DtSt	Verify, Correct, or Add
Dates	Verify, Correct, or Add
Desc	"a"

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Coded and Variable Fields

OCLC Bibliographic Formats and Standards

Coded and Variable Fields Local Guidelines
Field	Required	Field Name	Action
010		LC control number	System Generated
040		Cataloging Source	System Generated
007	Required	Physical Characteristics	Verify, Correct, or Add
020	Required	ISBN	Verify, Correct, or Add
034	Required	Coded Cartographic Mathematical Data	Verify, Correct, or Add
041	Required	Language	Verify, Correct, or Add (Corresponds appropriately with Lang: Fixed Field and 546)
052	Optional	Geographic Class Code	Verify, Correct, or Add (Corresponding geographic subject heading should appear first)
086	Required	Gov Doc Class Number	Include if available on item
090	Required	Local Call Number	Accept, unless significantly in error (Corresponds to first 6XX)
1XX	Required	Main Entry Heading	Verify, Correct, or Add with authority verification
245ab	Required	Title Statement; Other Title Information	Verify, Correct, or Add
245c	Required	Statement of Responsibility	Verify, Correct, or Add corresponding to 1XX
245h	Not Required	GMD	Remove if found on record
246	Required	Varying Form of Title	Verify, Correct, or Add if access is significantly different than 245
250	Required	Edition Statement	Verify, Correct, or Add
255a	Required	Scale Statement	Verify, Correct, or Add (Include statements: Scale not given, Not drawn to scale, Scales differ, or Scale varies, if missing)
255b	Required	Projection Statement	Verify, Correct or Add if stated on item (Corresponding Fixed Field: Proj)
255c	Required	Coordinates Statement	Verify, Correct or Add if stated on item (Corresponds with 034 d,e,f,g)
260	Required	Publication, Distribution, etc.	Verify, Correct, or Add
300	Required	Extent, Physical details, and Dimensions	Verify, Correct, or Add
4XX/8XX	Required	Series Statement and Tracing	Verify, Correct, or Add with authority verification
5XX		Notes	Verify and Add if not on the Record*
546		Language Note	Verify, Correct, or Add (Corresponds to Lang: Fixed Field and/or 041 field)
6XX	Required	Subject Headings	Verify, Correct, or Add with authority verification (052 and 050/090 should correspond)
7XX	Required	Added Entries	Verify, Correct, or Add with authority verification

*1. Source of title 2. Relief (add Relf code if missing) 3. "Includes" note for recto (add Indx code if missing) 4. "Includes" note for verso (add Indx code if missing) 5.Unique identifying number.

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