Books from HCLA to be processed are brought from Special Collections and placed in our Security Closet. Retrieve materials as available. Notably expensive materials should be kept secure overnight or during extended absences from your desk.
Search for copy in The CAT using Workflows; if matching copy is found, add as another copy or added location/volume, as needed. Make any additional corrections to the CAT record as needed if mistakes are found.
When no matching copy is found in The CAT, search for copy in OCLC. When no matching copy or useful near copy is found, original cataloging is required; place on referrral shelf with any useful paperwork.
Check over the OCLC record for correctness. If mistakes are found, edit the record according to OCLC guidelines.
Add the record to Workflows using SmartPort.
Check the receiving flyer or local documentation for special instructions, especially for Collection notes and access points that need to be added. For example, add 793 or 541 notes as directed by Collection.
Check the book for distinguishing characteristics; add 590 notes, as needed per local guidelines.
Select the Library UPSPECCOL.
Check the receiving flyer for the correct Location, and make sure the Home Location is set to this code. See the Locations list for HCLA.
Be sure the circulate box is checked; although these items do not circulate, this policy is currently handled at the Library or Location level.
When the location is unclear, ask HCLA Specialists.
Write the Call Number in pencil on the last blank page of the book in the upper left corner. If space isn't available on the last page or is too dark to write on, find another suitable location near the end of the book (e.g. another location on the last page, p. 3 of cover, page preceding the last page, etc.)
HCLA
PS3513
.E2
I42
1923
[Collection if needed]
Adhere the main barcode to the verso of the ID strip; the barcode number strip is not used and may be recycled.
Completed books should be placed on the PSU Archives/HCLA completed shelf in the Security Closet. Oversized or notably expensive books may be returned directly to HCLA specialists in Special Collections.
Trucks of materials will be taken to CatMarking as needed; CatMarking will print labels and return the truck with books and labels to the Team, who will wheel the truck to Special Collections and alert the HCLA Specialist.
Complete labels will be matched to the books by HCLA specialists, and the book shelved in its home location.
