Team Links
Specific guidelines for the listed collections are shown below. Most of the listed collections have a unique Home Location, but some have the location RARE-BOOKS. For a complete list of Rare Books and Manuscripts home locations, see: Home Location/Marking Description List (Rare Books & Mss.).
If you suspect that an item-in-hand belongs to a special collection, but the accompanying packet does not give an indication of this, confer with the Rare Books and Manuscripts staff.
Occasionally, a book belongs to one special collection, but because of its size or value it is shelved elsewhere. Rare Books and Manuscripts staff will take care of this, or provide guidelines for noting the difference.
Portions of Rare Books and Manuscripts holdings have been designated as Treasure and Treasure Beaver. These items are concentrated in five specific collections. "T" for Treasure and "TB" for Treasure Beaver are used as suffixes to the call numbers. Treasure and Treasure Beaver items in all collections are generally classed in specific Dewey call numbers (except in Allison-Shelley). The "T" and "TB" suffixes, on the other hand, are used only in those collections.
094.8 P54 1828n2
808.8 S54y 1849
Any book published in Pennsylvania before 1841 is considered a "Pennsylvania imprint". The vast majority of them are found in Allison-Shelley, Pennsylvania Almanacs, Pennsylvania Bibles, Pennsylvania Imprints, Priestley, and Stapleton.
Allison-Shelley Collection: Home Location: ALLISON-SH Abbreviation: Allison-Shelley
All Allison-Shelley books, including gift books and Pennsylvania imprints, are classed in LC. Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See: Pennsylvania Imprints [the collection])
Gift books, most of them serials, are classed in AY11--- with the genre designation "Gift books" as a subject heading.
Within the Allison-Shelley Collection are three sub-collections. They are included in the Comments area of the Call Number Screen.
Sub-collections: Name Abbreviation Children's Collection Child. or C.L. Christmas Collection Xmas. or Chr. Struwwelpeter Collection Stru.
If you have a set, include the collection designation in the Comments area of the first volume followed by the word "set". Write the designation in all Volumes as the last element of the Call Number.
Child, set
Rare Books
------
------
------
Allison-Shelley
Xmas.
Rare Books
------
------
------
Allison-Shelley
Child.
A major component of the collection is German literature in translation. Create added entries for translators with the relator term "tr." in 700|e.
American Gift Books: Home Location: AMER-GIFT Abbreviation: Gifts Dewey call number: 808.8 [main entry Cutter] [workmark] [date] T
"Gift books" is a special genre; as defined by LCSH, "...books, usually illustrated literary miscellanies, which are intended as keepsakes or gifts, especially those published annually and popular in the 19th century, as well as works about these books." These books are recognizable by the sentimental nature of the contents, often with seasonal poems and moralistic stories; they often include title pages with blanks for dedications to the recipient.
Call Number: 808.8B65 T|z(date)
245 04 The Boston book.
650 _0 Gift books.
Call Number: 808.8So59c 1850b T
245 04 The Crystal fount, for 1851...
500 Reissue of The Sons of temperance offering for 1850.
650 _0 Gift books.
American Literature Collection: Home Location: AMER-LIT Abbreviation: Am Lit/[Name]
The American Literature Collection consists of books by or about selected authors. Sub-groupings by author have been established. Add the author's last name in the Comments area of the Call Number screen.
Author Collection: Home Location: Authors Abbreviation: Author/[Name]
The Author Collection consists of books by or about selected authors. Sub-groupings by author have been established. Add the author's last name in the PUBLIC field of the Extended Info area of the Call Number screen.
Bible Collection: Home Location: BIBLES Abbreviation: Bible
The Bible Collection consists of bibles and parts of bibles. All are classed in LC except for those published in Pennsylvania before 1841. Bibles published in Pennsylvania before 1841 are classed in Dewey. (See: Pennsylvania Bibles)
English Literature Collection: Home Location: ENGL-LIT Abbreviation: English Lit/[Name]
The English Literature Collection consists of books by or about selected authors. Sub-groupings by author have been established. Add the author's last name in the PUBLIC field of the Extended Info area of the Call Number screen.
Fine Printing Collection: Home Location: FINEPRINTG Abbreviation: Fine Print
Items in this collection are usually limited editions, put out by "fine presses". Provide added entries for the publishers using the relator term "publisher" in 710|e.
710 2_ Black Sparrow Press,|epublisher
Many items are shelved in separate groupings and require qualifying information in addition to the 710 access point. Add the publisher in the PUBLIC field of the Extended Info area of the Call Number screen for the following:
For Underground Literature published during the World War II Nazi occupation of the Netherlands, add "Dutch" in the PUBLIC field in the Extended Info area of the Call Number screen. Add "N.Z." in the PUBLIC field in the Extended Info area of the Call Number screen for items from New Zealand. Write these designations in the book as the last element of the Call Number.
Rare Books
------
------
------
Fine Print
Dutch
Rare Books
------
------
------
Fine Print
N.Z.
Pennsylvania Almanacs: Home Location: RARE-BOOK Abbreviation: PA Almanacs Dewey call number: 317 |bAl6 [2nd Cutter by main entry] [date] TB
A Treasure Beaver collection of early almanacs published in Pennsylvania (agricultural, medical, religious, etc.). Included are items whose beginning date of publication occured before 1841 (most are serials). Continuing later titles are kept with the collection, if changes are minor in nature (i.e. change of title only).
All items are classed in Dewey using the call number and first Cutter above. Add a second Cutter by main entry and the date if needed to differentiate editions. Add suffix TB.
Call Number: 317 Al6 B51 TB
245 00 Bioren's Town and country almanackCall Number: 317 Al6 K48 TB
245 00 Keystone agricultural almanac
Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See: Pennsylvania Imprints [the collection])
Pennsylvania Bibles: Home Location: RARE-BOOK Abbreviation: PA Bibles Dewey call number: 094.8 [Cutter by place of publication] [date] [workmark] TB
A Treasure Beaver collection of bibles or parts of bibles published in Pennsylvania before 1841. All items are classed in Dewey using the call number above.
Cutter by place of publication (see List of Pennsylvania Cutters); add the date if available. Use capital X for uncertain years, decades and centuries (e.g., "18XX".)
Assign lower case workmark according to the following:
Add the workmark to the date. Add a consecutive letter ("a", "b", "c", etc.) after the workmark to distinguish editions or versions. Add suffix TB. When the date is unknown, add both the workmark and distinguishing letter to the cutter, omitting any pretense of a date.
Call Number: 094.8 P53 1787p TB
245 00 Psalms carefully suited to the Christian worship...
260 Philadelphia :|b...
Call Number: 094.8 P53 18XXbc TB
245 04 The Holy Bible, containing the Old and New Testaments.
260 Philadelphia :|b...
For all items, add Pennsylvania imprint subject headings. (See: Pennsylvania Imprints [the collection])
Note: "Pennsylvania Bibles" in other collections use the same Dewey call number, unless otherwise instructed. Suffix TB is not used.
Pennsylvania Imprints: Home Location: RARE-BOOK Abbreviation: PA Imprints Dewey call number: 094.9 [Cutter by place of publication] [date] [workmark] TB
A Treasure Beaver collection of items published in Pennsylvania before 1841. All items are classed in Dewey using the call number above. Some Pennsylvania Imprints are shelved with other collections, and classed in LC; these decisions are made by Sandy on a case-by-case basis and should be clear on the ORF.
Cutter by place of publication (for serials, by place of publication of first volume held) (see: List of Pennsylvania Cutters); add the date.
Add a lower case work mark from the main entry using multiple letters to avoid conflict. If the date of imprint is uncertain, add the workmark to the Cutter. Add suffix TB.
Call Number: 094.9 Y82 1834c TB
Note: "Pennsylvania imprints" in other collections use the same Dewey call number, unless otherwise instructed. Suffix TB is not used.
For all items, add Pennsylvania imprint subject headings. (See below)
All items published in Pennsylvania before 1841 ("Pennsylvania imprints") require special access to the publishing information. The following non-standard subject headings are added, using second indicator 4:
650 _4 Pennsylvania imprints|x[name of publisher or printer].
650 _4 Pennsylvania imprints|y[date].
650 _4 Pennsylvania imprints|zPennsylvania|z[place of publication].
Multiple publishers, etc. require separate 650 fields. Publisher names are entered surname first. Fields are created for each date, if there are no more than six in a range; otherwise for first date only. Fields for uncertain dates are omitted. Place names are input as first listed in the List of Pennsylvania Cutters.
260 Philadelphia :|bB. Franklin and D. Hall,|c1752-1776.
500 Vol. 4-6 printed and sold by Henry Miller.
650 _4 Pennsylvania imprints|xFranklin, Benjamin and D. Hall.
650 _4 Pennsylvania imprints|xMiller, Henry.
650 _4 Pennsylvania imprints|y1752.
650 _4 Pennsylvania imprints|zPennsylvania|zPhiladelphia.
Note: Local subject headings should follow LC subject headings.
Priestley Collection: Home Location: PRIESTLEY Abbreviation: Priestley Dewey call number: 540.8 [part of collection] [title cutters, workmarks] [date] T
A Treasure collection of works by or about the scientist Joseph Priestley. All items are classed in Dewey using the call number above.
The first Cutter is taken from the part of the collection to which the item belongs (see "Collection Cutters" below). When a second Cutter is needed, precede it by a space and adjust to avoid conflict between different authors. Assign the second Cutter from the Cutter-Sanborn tables.
Workmarks from title are added to distinguish titles by the same author, and expanded to avoid conflicts when necessary. Use dates to distinguish editions or versions.
For translations, add the upper case first letter of the language of text following the workmark. Subfield |b should end with a T, preceded by a space, unless the item is oversized, in which case Q or F are the final element.
P1: Scientific writings by J. Priestley
Add a lower case workmark taken from the first word which is not an article of the title.
Call Number: 540.8 P1eF T
[title begins with E and is a French translation]Call Number: 540.8 P1c2 T
[title begins with C and is the 2nd ed.]
P2: Religious and sociological writings by J. Priestley
Add a lower case workmark taken from the first word which is not an article of the title.
Call Number: 540.8 P2cont 1795 T
P3: Miscellaneous writings by J. Priestley
Add a lower case workmark from the first word which is not an article of the title.
Call Number: 540.8 P3mi T
Call Number: 540.8 P3mi 1796 T
P4: Manuscript writings by J. Priestley
Add a lower case workmark from the first non-article word of the title.
P5: Biographical and critical writings about Priestley
Includes all works not by Priestley unless they fall into the P6 category.
Add a second Cutter, preceded by a space, for the author. Use two digits unless more are needed to resolve a conflict with another author. Add a workmark for title if there is more than one work by the author.
Call Number: 540.8 P5 H57 T
Call Number: 540.8 P5 Am35h T
P6: Books associated with the Priestley family, i.e., books owned by Priestley or his family
Add a lower case workmark taken from the author's last name. Use two letters or more to resolve a conflict (practice has varied).
Call Number: 540.8 P6ba T
P7: Photographs
Add a lower case workmark from the first non-article word in the title.
Call Number: 540.8 P7a T
Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See: Pennsylvania Imprints [the collection])
Roxburghe Club Collection: Home Location: ROXBURGHE Abbreviation: Roxburghe LC call number: PR1105.R7 [year]
All items in the Roxburghe Club Collection have the call number listed above. Do not use call numbers found on copy. If you have a conflict because there is more than one edition within one year, add a, b, or c to the call number.
Stapleton Collection: Home Location: STAPLETON Abbreviation: Stapleton
Stapleton is a discrete collection with a large number of Pennsylvania imprints. Parts of this collection were formerly given Dewey class numbers. These have been remarked to LC. All items in this collection should be given an LC class number.
Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See: Pennsylvania Imprints [the collection])
