Penn State University Libraries - Electronic Journals Processes

Add the following fields:

Note: fields preceded by an *asterisk will be used every time.

022 [If there is a different ISSN for the online ed.]

If full coverage is available online, use:
*530 Also available online to authorized PSU users.

If only partial coverage is available, use:
*530 Some issues also available online to authorized PSU users. Consult online table of contents for specific holdings.

550 Digitized and made available by [organization]. Do not use if this is just a commercial publisher.

710 [Organization named in 550]

740 [Title of online ed., if different from 245. If it is the same no access point is necessary.]

*85641|uhttp://www.oup.com/ojm

If the resource is  free, this is sufficient. However, if the resource has been purchased (this includes resources we receive free because we have a subscription to the print version), then you must add a call/copy record as well. Use the Add Volume/Call Number Wizard and the following defaults:

Call Number:Electronic journal or Electronic resource (as appropriate)
Class scheme:ASIS
Library:ONLINE
Item ID:AUTO
Type:ONLINE
Home Location:ONLINE
Permanent:yes
Circulate: no

Add the following fields:

Note: fields preceded by an *asterisk will be used every time.

022 [As many as necessary]

When coverage is distinctly different (i.e back issues at one site, current issues at another), you can use:
*530 Also issued online at two separate sites. Both are available to authorized PSU users. Back issues available from JSTOR. Current issues available from Oxford University Press.
(note: 550 not necessary in this case)

Otherwise, just use:
*530 Also issued online at two separate sites. Both are available to authorized PSU users. Consult online tables of contents for specific holdings.

550 [as necessary]

710 [as necessary]

740 [as necessary]

*85641|u[first URL goes here]

*85641|u[second URL goes here]

When title changes occur, add notes and links to all records for print edition that have corresponding issues available online.

Only one call/copy record is necessary per record (even if both resources have been purchased). Follow the instructions outlined above for adding a call/copy record.

Note: fields preceded by an *asterisk will be used every time.

*Format Serial

*Add 006 for: Computer file

022 Add if ISSN is unique to online ed. If ISSN is the same as that used for print, add it in a |y. For example: |y0022-8162

130 [Input if title is identical to its print equivalent using (Online) as the qualifier]

for example: Mind (Online)
or: Vanity fair (New York, N.Y. : Online)

256 Accept if on copy, but do not add if absent.

*362 1# Coverage as of Dec. 22, 1998: Vol. 11, no. 1 (1997)-
(use to record coverage of full text issues only; do not include issues for which there are only tables of contents and/or abstracts)

*500 Description based on site as viewed on: Dec. 22, 1998; title from title screen [or home page].

516 Full text articles.

530 Also published in print. [CD-ROM, etc.]

*530 Also available online to authorized PSU users. Consult online table of contents for specific holdings.

-- or, if more than one site --

Also issued online at two separate sites. Both are available to authorized PSU users. Consult online tables of contents for specific holdings.

*590 Available to authorized PSU users.

776 1# |t[Title of any different physical format edition]

*85640|uhttp:[URL goes here] |z[Can be used for special access notes, when necessary]
[Use indicators 40 in record for resource/journal itself]

Only one call/copy record is necessary per record (even if both resources have been purchased). Follow the instructions outlined above for adding a call/copy record.

1. If 856 with indicator 7 is found on copy, change the indicators to 40 and delete the |2.
   
   
2. Watch for _ (underscore) and ~ (tilde) in URLs. These characters are not valid in MARC.
   
   

   _ (underscore) must be changed to: %5F in the 856
   ~ (tilde) must be changed to: %7E in the 856
   

   
   
3. In older records you may see URLs repeated in 530 or 538 fields. This was done because the 856 did not display to patrons in the telnet version of the LIAS CAT. It is no longer necessary and we remove the additional URLs as we encounter them now.
   
   
4. If an online title changes and the former title is removed altogether from the site, put the current title in the 245 and use a 246 for the former title:
   
   

   2461#|iFormerly known as: |a[former title]
   

   
   
5. When cataloging online ed.: if corresponding print edition undergoes a title change, but the online version doesn't, we simply add two 776s to the record for the online version. You could use a 580 to explain if you like; it would look something like this:
   
   

   580 Online edition of: Journal of electronics, and its previous title: Electronics journal.
   7761#|tJournal of electronics.|g1999-
   7761#|tElectronics journal.|g1985-1998.
   

   
   
6. If we catalog the online edition and later acquire the print version, delete the record for the online version and add the appropriate notes to the record for the print ed.