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In the Call number information window:
Call number: If there is a base call number (without volume designation) for your library in the record, use this number to create your call/copy record. If there is no base call number, use the call number of another volume in your library. If you are creating the first call number for the library, choose any call number from any library.
Click the button at the bottom of the window marked "Add Call Number."
**Sometimes different libraries use different call numbers. Be sure that the base call number you have chosen to work from matches the base call number you are planning to use. If it doesn't, make sure you change the call number of the record you are making after you have hit the "Add Call Number" button.**
Now add (or change) the information after the base call number so that it matches the piece in hand. Use a |z to separate the volume, issue, or date information from the base call number.
Z682.J63|zv.26 2000
QC882.J68|zv.3 no.1-3 1972
HD9560.1.O613|z1993
Class Scheme: For Serials and Periodicals the class scheme should be set to LCPER. This is important as it affects the order in which the call numbers are displayed.
Library: Library that holds the item goes here.
In the Item number information window:
Item ID: Barcode goes here.
Type: Use REF-ITEM if the Home Location starts with REF- or REFDESK-; otherwise use SERIAL for serials, PERIODICAL for periodicals, E-MEDIA for computer discs, and MICROFORM for any of the microformats (fiche, film, microcard, etc.).
Home Location: Location where item will reside permanently. If the item is being sent to the Bindery or CatMarking, the home location should be IN-MARKING.
Current Location: Temporary shelving location (a circulation function – we don’t do anything with this box)
Permanent: This box should be checked
Circulate: Keep this box checked. An item's ability to circulate is governed by its Type, not by this box.
Volume Designators | Dates | Using Volumes and Dates Together
This is a brief list of some of the abbreviations used as designators in call numbers. For a complete list of call number designators see: Terms Used in Call Numbers.
| Abbreviation | Term(s) |
|---|---|
| Bd. | Band |
| ed. | edition |
| fasc. | fascicle |
| Hft. | Heft |
| Jahrg. | Jahrgang |
| Lfg. | Lieferung |
| n.s. | new series, nuova serie, nova serie, nueva serie |
| no. | number, numero |
| pt. | part |
| pts. | parts |
| qtr. | quarter |
| suppl. | supplement |
| v. | volume |
Spaces are used to separate designators, not commas. There is no space between a period and the next piece of data, but there are spaces between designators.
v.26
pt.29
no.10
but
v.1 no.5 pt.2
When the numbering comes before the designator, don’t put a space between the number and designator. Just use a period.
2nd.ed.
3.Jahrg.
You only need to use a designator once, unless you are dealing with partial holdings that cross over into another volume.
v.1-3
v.4 no.1-3
but
v.6 no.4-v.7 no.3
Years -- Multiple years are listed with a slash ( / ) if there are two years covered, or with a dash ( - ) if three or more are covered. You can usually omit the first two digits of the second year. The exception to this would be when the date crosses centuries.
2 year span – 1980/81 (exception: 1999/2000)
More than 2 years – 1975-78 (exception: 1899-1902)Months -- All months except May, June, July, and September are abbreviated after the third letter. Since "May" only has three letters, it needs no abbreviation. Since "June", "Jun.", "July", and "Jul." all take up the same amount of space, it was decided that abbreviation June and July was unnecessary. September is abbreviated as "Sept."
Seasons -- Seasons are abbreviated the same way as months. The are kept lower case. The only exception is "fall," which is spelled out -- for the same reason that "June" and "July" are.
| Jan. | January |
|---|---|
| Feb. | February |
| Mar. | March |
| Apr. | April |
| May. | May |
| June. | June |
| July. | July |
| Aug. | August |
| Sept. | September |
| Oct. | October |
| Nov. | November |
| Dec. | December |
| win. | Winter |
|---|---|
| spr. | Spring |
| aut. | Autumn |
| fall. | Fall |
| sum. | Summer |
There is no space between the date and the year, unless the date is a "whole word." Examples:
Apr.1962 but May 1945
win.1999 but fall 2000
Jan.-Mar.2001 but Apr.-June 2002
win.-spr.1999 but sum.-fall 1975
When dealing with specific dates, put a space between the day and the year. DO NOT use a comma.
Mar.1-15 1995
July 7 2001
Apr.10 1974
Using Volumes and Dates Together
Volume designators usually come first, followed by date information. When creating a call number for a multi-volume item, list the volumes together and dates together, unless you are dealing with a split volume.
v.2 no.4 1984
v.6-9 1931-34
v.4 no.4-6 1977
but
v.15 no.4 1999-v.16 2000
Please note: Only use months or seasons in call numbers when there is absolutely no other way to describe what you have in front of you.
v.7 no.1-3 1950 not v.7 no.1-3 Jan.-Mar.1950; also not v.7 Jan.-Mar.1950
v.11 2010 not v.11 spr.-win.2010
but
May-Aug.2001 is correct
win.-spr.1989 is correct
Reviewed June 2012
