Bibliographic Processing Cataloging Rules
Introduction | Fixed Fields | Call Number and Item | 010 | 020 | 245 | 246 | 250 | 260 | 300 | 4XX/8XX Series | 5XX | Choice of Entry | X00 | X10 | 740 || Monographs Team Documentation | Record Creation | BPCR Home
A corporate body is an organization or group of persons that is identified by a particular name and acts as a group. Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences.
Many times several levels of the corporate hierarchy are involved. The top of the hierarchy is called the main body and lower levels are called subordinate bodies.
Government bodies (federal, state, or local) are entered under the name of the place or jurisdiction which constitutes the name of the government. "United States", for example, is a corporate name when it represents the government, or if it is followed by departments or agencies of the government. See Government Bodies.
DO NOT use the following rules to formulate an entry if the entry is found on copy or has already been established in the authority file. See OCLC Bibliographic Formats & Standards for the following information:
Enter a corporate body in the form in which the body appears in the item. Exceptions are listed below.
110 2# Aslib.
110 2# American Dental Association.
110 2# American Institute of Industrial Engineers.
110 2# Rand McNally.
710 2# University of Tulsa.
710 2# Yale University.
710 2# National Geographic Society.
When varying forms of the name appear on the item, prefer the form of name that appears on the chief source to forms found in the preliminaries or other sources, unless the form found on the chief source is ambiguous or incomplete.
If two forms of the name appear on the chief source, prefer the fuller form.
At head of title: American Medical Association
Author statement: AMA110 2# American Medical Association.
When the corporate name appears in the item in different languages, and one of them is English, use the English form for the heading. When this does not apply, use the form in the language that is used predominantly in the item.
Capitalize names and place names according to the rules of the language involved.
Drop initial articles appearing at the beginning of a corporate name or at the beginning of the name of a subordinate body unless the article is an integral part of the name.
source: The American Library Association
110 2# American Library Association.
source: Los Angeles Symphony
110 2# Los Angeles Symphony.
When the name of the corporate body consists of or contains initials, omit or include the periods and other marks of punctuation between the initials according to the way the name appears on the item.
- Do not leave a space between a period and an initial following it.
- Do not leave spaces between individual letters of an initialism written without periods.
source: B. B. C. Symphony
110 2# B.B.C. Symphony.
source: M E D C O M
110 2# MEDCOM.
source: W. H. Ross Foundation for the Study and Prevention of Blindness
110 2# W.H. Ross Foundation for the Study and Prevention of Blindness.
source: AFL-CIO
710 2# AFL-CIO.
If the name consistently appears with an abbreviation on the source, retain the abbreviation.
Abbreviate the following terms. (See AACR2R Appx. B Abbreviations for abbreviations of foreign terms.) See also Abbreviations from Princeton Unviersity.
Company - Co.
Corporation - Corp.
Department - Dept.
Incorporated - Inc.
Limited - Ltd.
Omit an adjectival term or abbreviation indicating incorporation (e.g., Incorporated, Inc., Ltd.) unless it is an integral part of the name or is needed to make it clear that the name is that of a corporate body.
source: American Ethnological Society Inc.
710 2# American Ethnological Society.
source: Films Incorporated
710 2# Films Inc.
NOT:
710 2# Films.
source: Peter Davies Limited
110 2# Peter Davies Ltd.
Enter a body made up of representatives of two or more other bodies directly under its own name.
110 2# Joint Committee on Individual Efficiency in Industry.
(A joint committee of the Department of Scientific and Industrial Research Council and the Medical Research Council)
A subordinate body is a corporate body that is a part of a larger unit to which it holds an inferior hierarchical rank (e.g., the "Library" is a subordinate body of "Yale University"). The lower body is entered as a subordinate body (|b) under the name of the parent body.
When more than one hierarchical level is involved, the first element given in X10 fields is the main body with each administratively subordinate body ranked after it in successive |b subfields. Sometimes the corporate name is not given in hierarchical order on the source. When this is the case it is necessary to rearrange the hierarchy to put the highest body first and successively lower bodies after it.
Enter a subordinate body under the full corporate hierarchy as it appears on the piece. The first element should be the parent body, with each administratively subordinate body ranked under it.
710 2# International Council on Social Welfare.|bCanadian Committee.
710 2# Syracuse University.|bCollege of Liberal Arts.|bGeography Dept.
A body should be entered as a subordinate body if any of the following conditions are met:
source: American Arbitration Association Labor Management Institute
710 2# American Arbitration Association.|bLabor Management Institute.
source: Texas Tech University, Learning Center
-or- Texas Tech University's Learning Center
-or- The Learning Center of Texas Tech University
710 2# Texas Tech University.|bLearning Center.
Administration
Administrative ... (e.g., administrative office)Advisory ... (e.g., advisory panel)
Agency
Authority
Board
Branch
Bureau
College (of a university)
Commission
Committee
Department
Division
... Group (e.g., working group)
Office
Panel
School (of a college or university)
Secretariat
Section
Service
Task Force
Working party
Note: For guidelines on subordinate bodies of federal, state and local government bodies, see Government Bodies.
When the names of the parent and subordinate body consistently appear in a phrase, enter them as such. Remember, use the words listed in C. above to help determine if you are dealing with subordinate bodies.
710 2# IEEE Computer Society.
When the joint committee, commission, etc., is subordinate to a single parent body, enter the joint unit as a subordinate body.
710 2# American Library Association.|bJoint Committee to Compile a List of International Subscription Agents.
When none of the above applies, or if you cannot find a higher body to use, then enter the body in question under its own name.
Enter a body created or controlled by a government under the name of the government.
The conventional name of a government is the geographic name of the area (e.g., country, province, state, county, municipality) over which the government exercises jurisdiction. When a place name is used as the |a subfield, indicator one is set to 1.
110 1# Vermont.|bDept. of Water Resources.
110 1# United States.|bNational Aeronautics and Space Administration.
The name of the government may not appear on the item with the name of the subordinate body responsible for the work. When this is the case, determine the name of the government to record in X10 |a from other information on the piece.
Source:
Quality of life in long-term care institutions
in Canada : a concerted approach
National Advisory Council on Aging110 1# Canada.|bNational Advisory Council on Aging.
Enter subordinate bodies using the rules for subordinate bodies (see Subordinate Bodies/Higher Bodies p. 5). Remember to always give the name of the government as the first element.
Source:
U.S. Department of Transportation, Federal Aviation
Administration, Office of Aviation Policy, Aviation Forecast
Branch710 1# United States.|bFederal Aviation Administration.|bOffice of Aviation Policy.|bAviation Forecast Branch.
Formulate the name of the government according to the rules for geographic names below.
Do not qualify the name of a country.
Qualify the city in the heading by:
- a state for American and Australian cities
- a province for Canadian cities
- a country for other foreign cities.
Precede the qualifying place name by a space and enclose it in parentheses. Use standard abbreviations for place names as found in 260 or AACR2R Appendix B.
New York (N.Y.)
Washington (D.C.)
Note: "District of Columbia" must always be entered as "Washington D.C." in name headings.
Darwin (N.T.)
Dorset (England)
Kiev (Ukraine)
Do not make any addition to the name of the state, province, territory, etc. of Australia, Canada, Malaysia or the United States unless the name falls into the exception category listed below. For other states, provinces, territories, etc., qualify by the name of the country.
Do Not Qualify:
Northern Territory
Prince Edward Island
District of Columbia
Qualify:
Bavaria (Germany)
Savoie (France)
Exception:
When a state, etc. of Australia, Canada, Malaysia or the United States has the same name as a city within that country, qualify the name of the state, etc. with "state", "province", "territory", etc.
New York (State)
Washington (State)
Québec (Province)
Generally record the entire hierarchy given on the source. Rearrange the hierarchy to place the subordinate bodies in order highest to lowest.
Omit the largest or highest level(s) of a government hierarchy when the small level is known to be clearly associated to the higher level(s) and cannot be confused by use of the same name by another agency. When in doubt, record the entire hierarchy.
Hierarchy:
United States
Department of Transportation
Federal Aviation Administration
Office of Aviation Policy
Aviation Forecast Branch110 1# United States.|bAviation Forecast Branch.
BUT,
Hierarchy:
United Kingdom
Department of Employment
Solicitors Office
(Other ministries and departments have subordinate units
named "Solicitors Office")110 1# Great Britain.|bDept. of Employment.|bSolicitors Office.
Omit from the subordinate body the name or abbreviation of the government name in noun form. Other forms (e.g., adjectival) may be retained.
source: U.S. Department of Agriculture
710 1# United States.|bDept. of Agriculture.
NOT: United States. |bU.S. Dept. of Agriculture.
- but -
source: Canadian Armed Forces
710 1# Canada.|bCanadian Armed Forces.
Enter each legislature subordinately under the name of the government for which it legislates. Enter the chamber subordinately under the name of the legislature.
710 1# Great Britain.|bParliament.|bHouse of Commons.
NOT: Great Britain.|bHouse of Commons.710 1# Great Britain.|bParliament.|bHouse of Lords.
710 1# Canada.|bHouse of Commons.
710 1# Canada.|bSenate.
710 1# Unites States.|bCongress.|bHouse.
710 1# United States.|bCongress.|bSenate.
NOT: United States.|bSenate.
Enter committees and other subordinate units as subheadings of the legislature or of a particular chamber, as appropriate.
Committee of a single chamber:
710 1# United States.|bCongress.|bSenate.|bSelect Committee on Aging.
Joint committee of both chambers:
710 1# United States.|bCongress.|bJoint Committee on the Library.
Heads of governments are entered under the name of the government when they are acting in an official capacity. "Official capacity" refers to topics dealing with the government itself, its position, official communications, etc. When an individual who happens to be or has been the head of a government is responsible for a work which deals with information other than that of a government, that person is entered under a personal name.
Source:
The creative society : some comments on problems facing America
Ronald Reagan
Devin-Adair Co.,
1968100 1# Reagan, Ronald.
Source:
Whaling activities of Norway
Message from the President of the United States transmitting
certification by the Secretary of Commerce that Norway has
conducted whaling activities that ...110 1# United States.|bPresident.
The heading for a president, sovereign, other head of state, or governor acting in an official capacity consists of:
- the jurisdiction. Formulate the name of the jurisdiction according to the rules for the name of a government,
- the title for the office in English (unless there is no equivalent English term). If the title varies with the gender of the incumbent, use a general term (e.g., Sovereign rather than King or Queen).
source: President Bush
110 1# United States.|bPresident.
110 1# Illinois.|bGovernor.
110 1# France.|bPrime Minister.
110 1# Philadelphia (Pa.).|bMayor.
Note: This rule has been intentionally simplified for MLP processing. AACR2 copy will have in addition to the elements listed above, the inclusive years of incumbency and the name of the person.
Enter a head of an international intergovernmental organization acting in an official capacity under the heading for the organization followed by the title of the official in the language of the heading of the organization.
110 2# United Nations.|bSecretary General.
See BP Procedures Monographs -- Conferences and OCLC Bibliographic Formats and Standards -- X11.
