Training
- Cataloging Training
- Connexion
- Contacts
- FastCat
- Forms (Staff Only)
- Glossary
- Home Locations
- Logons
- Maintenance
- Training Survey (Staff Only)
Accompanying material (e.g., sound recording, CD ROM, map, etc.) is accounted for in the bibliographic record in either the 300|e or in a 500 note.
When any of the following apply, consider the item to be an atlas. Do not catalog it. Refer it to the Maps Team.
Do not catalog new material with accompanying software (e.g., CD ROM, disk) until trained to do so. See Books with Discs documentation.
Refer all items having CIP records. CIP records will most often have the Enc_Lvl set as 8 and have an incomplete 300 field. It is also not uncommon for the publication date to be off by a year in the 260|c, 050, or Date1 field.
Look for evidence that an item might be a conference by the presence of any of the following in The CAT record or on the item:
711 Example
110 Example
Assembly
Colloquium
Conference
Congress
Convention
Course
Council
Exhibition
Expedition
Fair
Festival
Forum
Game
Meeting
[Athletic contests]
Panel
Round table
Seminar
Study group
Symposium
Synod
Tribunal
Working group
Workshop
Note: This list is not complete.
Do not catalog fiction or picture book material for the Education & Behavioral Sciences Library until training is received. See Juvenile Books (EBSL) documentation.
Item Type: JUVENILEBK
Do not catalog material in any language other than English unless trained to do so. Books with parallel titles or added title page titles in any language other than English should also be referred.
The Rec_Type and Bib_Lvl codes in the Fixed Fields section will help identify monographic book material.
Default values for each for books are as follows:
When the codes do not match either of these, question whether the item being cataloged is a monographic book. Check the Fixed Fields Cheat Sheet for MARC (Books) Format for other valid codes or refer the item to the appropriate format team in Cataloging.
Examples of some Rec_Type and Bib_Lvl default codes for other non-book items (also see the complete Fixed Field Cheat Sheets linked off of the WorkFlows Documentation page):
| Format | Default Values |
|---|---|
| Audio Recording: | Rec_Type: j = Musical sound recording (default) Bib_Lvl: m = Monograph (default) |
| Computer File: | Rec_Type: m = Computer file (default) Bib_Lvl: m = Monograph (default) |
| Map: | Rec_Type: e = Cartographic material (default) Bib_Lvl: m = Monograph (default) |
| Score: | Rec_Type: c = Printed music (default) Bib_Lvl: m = Monograph (default) |
| Serial: | Rec_Type: a = Language material (default) Bib_Lvl: s = Serial (default) |
| Video: | Rec_Type (i.e., Type of record): g = Projected medium (default) Bib_Lvl (i.e., Bibliographic level): m = Monograph (default) |
Do not catalog any material designated for the Rare Books Room. Refer to the Special Collections Team.
See Non-Book Material above and the document Identifying Serials. Also note that PromptCat should not provide serial cataloging. If this occurs, give the serial item(s) to the Serials Cataloging Team.
Sets and multipart items are identified by the presence of either a specific number of volumes ( 4 v. ) or "v." in the 300 subfield |a. Contents of a set are often given in a contents note - field 505. The 260|c may have a dash after the date. Multiple isbns for individual volumes or a set isbn may also be present in the record. Refer new set titles and added set volumes when they have not already been cataloged for another location until set training is received.
When a selector requests a particular call number that has not been provided by the PromptCat service or which is not present in the bib record, refer the item to the original catalogers if copy cannot be found that uses the requested call number.
When an item is not literature, it must have at least one of the following subject fields with the indicator in the second position a 0:
600, 610, 611, 650 or 651.
If it does not, refer it to the original catalogers.
Literature = novels, poetry, etc.
Refer items that have a call number classed in the following range: Z5000-Z8999.
This class range is for bibliographies, which are now classed by subject rather than as bibliographies in Z.
Accept other Z class numbers.
