Penn State University Libraries - 030712 Minutes (Staff Only)

Collection Services Advisory Group Meeting Minutes
March 7, 2012

Attendees: B. Alan (Chair), B. Albitz, D. Brennan (phone), D. Childress, G. Crawford (phone), C. Giardina (phone), J. Hughes (minutes), H. Pisciotta, T. Pyatt (delayed), N. Schlotzhauer, A. Snowman, (Lisa German, late)

Agenda moved about slightly from posted agenda.

1. RCR Wants Form

Wants form still needs revisions but is currently live at https://www.libraries.psu.edu/psul/secure/forms/colldevforms/wishlist.html. Need to gather comments to see what works, what needs to be added, deleted, re-worded, etc. NOTE: place to input price needs to be added

4. Review of orders in the ADMIN fund

Administrative collection development line (ADMIN fund) needs to be reviewed; currently funds all the centralized access fees; difficult to manage inflation on it. Kevin Harwell and Bernadette Lear to head the review.

3. Review of Wants List (https://www.libraries.psu.edu/psul/acqser/intranet/budget.html - click on
Collection Development Wants List)

$650,000 one-time funds; there will be end-of-year funds also but that amount is not finalized.
NOTE: prior to the March 7 meeting, one-time funds ($45,000 3-year contract) were used to renew the Vault database centrally. This was formerly paid for by Business in the beginning years of the contract (with a small amount of money contributed by the Law Library) but the last years of the original contact were funded by reserve funds (the case having been made that this supports all subject areas). Thus it was logical to pay for renewal out of central funds.

There have been problems with resources that require licenses being delayed up to 2 month. Anything that will need a license, which includes most of the RCR priorities, should be moved on promptly.

Eric Novotny forwarded the RCR priorities list to Lisa German (see email March 6, 2012). First priorities:

• FBIS Daily Reports $165,270 – Social Sciences priority; Social Sciences will pay the annual access fee of $2217
• Springer Protocols $60,000 – Life Sciences (& Hershey) priority; ongoing $15000 fee covered by the HY/LS merger funds
• The Harrisburg Patriot and the Record Herald $28,000 – News & Microforms (& Harrisburg) priority); ongoing fee $1000 covered by Harrisburg
• EBSL Instructional Materials Bundle $15,380 – EBSL priority; no ongoing fee, no license
• IMechE Proceedings Archives $17,500 – Engineering priority; no access fee
• ICE journals archive $25,300 – EMS priority; no ongoing fee
• High Energy, Nuclear Physics and Astronomy backfile $40,585 -- PAMS priority; no access fee; simple add to existing license
  

Minutes prepared by J. Hughes