Penn State University Libraries - 050212 Minutes (Staff Only)

Collection Services Advisory Group Meeting Minutes
May 2, 2012

Present: Ann Snowman, Dawn Chidress, Janet Hughes, Gary White, Nonny Schlotzhauer, Bob Alan, Henry Pisciotta, Lisa German, Becky Albitz, David Brennan, David Van de Streek, Greg Crawford, Cecily Giardina.

1. Announcements:
   Collection Assessment Program Team—rolling out discipline-specific pilot projects: music (David Van de Streek and Amanda Maple), chemistry (Nan and Russ Hall), nursing (David B. et. Al.). Aiming for November completion.
   
   CIC joint purchasing—sharing wants lists part of upcoming phone call.
   
   
2. Disposition of Weeded Materials Proposal:
   Discussion
      • Sending things to Annex for later decision is not practical—titles should be searched prior to annexing.
      • With limited duplication occurring, not having UP selector reviewing last copies could be a problem
         in the future.
      • Lists are being reviewed in some cases. These lists should be available online where edits can be
        shared, rather than downloading paperwork, annotated, and sending back to the originator.
      • Penn State should consider its role in the national environment when deaccessioning last copies.
        They should be searched in WorldCat and if fewer than a certain number of copies are available,
        we should forward to the subject selector.
      • Not a trust issue—really just ensuring that a title isn’t removed from the collection that might be
        needed at another location.
   Consensus:
      • Continue to create lists of last copies, but use a single document (Google Docs) if possible.
         No need to create lists/consult needed for duplicates.
      • Annexing materials with the expectation that they will be reviewed is not appropriate.
   
   
3. Budget Update:
      • Updated budget info hasn’t been posted, but will be shortly.
      • Budget planning for next year.
         o Pre-pay Elsevier content cost for next fiscal year.
         o Copyright fees for reserves
         o CIC collective already paid.
      • Third tier purchases are next for consideration (Lisa will send out list)
         o Simmons funding needed—pay for out of EOY funds
         o Lisa agreed to pay for Paley iCollection for one year.
   
   
4. Future meetings—June, July, no meeting in August.
   
   
5. Need to continue this structure for another year—but need feedback on how things are working from all selectors. Has communication improved? Send out a brief questionnaire. Other issues for discussion—DDA.
   
   
   

Minutes prepared by H. Pisciotta