Libraries Human Resources
511 Paterno Library
University Park, PA 16802
(814) 863-4949
(814) 863-5592 - Fax
UL-lhrwebsite@lists.psu.edu
Staff Directory
This website contains information and forms relating to part-time employees (non-student, student, work-study) to be used by HR Liaisons and supervisors at campus locations. Any questions can be directed to Libraries Human Resources.
Hiring New Employees
Rehiring Employees
Terminating Employees
Information to be Provided to New Wage/Work-Study Employees
Additional Information for Supervisors
In accordance with Policy HR99 Background Check Process, all new employees (student wage and work-study, non-student wage, paid and unpaid interns) will need to have completed background checks before beginning employment. Please remember when offering employment to mention that it is contingent upon a satisfactory background check and the individual cannot begin working until the results are received. LHR will notify you when the results have been received.
Note: If pending employee needs a PSU ID number, please contact Libraries Human Resources, (814) 863-4949.
The following forms should be completed by HR Liaisons or supervisors for all new employees.
| Form/Document Name | Instructions for Supervisors |
Where to Send |
|---|---|---|
| Part-Time Employee Information Sheet |
Please be sure and complete all sections of the form. | Email, fax, or mail to Wendy Stodart in LHR |
| Penn State Access Account Application (if pending employee doesn't already have an active account) | Give the following policies to new employees when the employee signs the form. |
Original to ITS Accounts Services Office (204 Wagner Building). Must have new employee and supervisor signatures. |
| Libraries Application for Computer Access (Formerly the DLT Account Application) |
Give the following policies to new employees when the employee signs the form. -AD20 Computer and Network Security |
Original to I-Tech |
| Authorization for PSU ID Card | Complete all sections of the form, selecting Wage Payroll as the appointment type. | Give original to employee for processing at the campus ID+ office. |
All new employees should complete the following forms at the time of hire.
| Form/Document Name | Instructions for Supervisors |
Where to Send |
|---|---|---|
| Part-Time Employment Application | Please have all new employees complete this either before or at time of hire. | Original to LHR |
| I-9 Employment Eligibility Verification and I-9 Checklist |
For additional guidance, please visit the How To Complete An I-9 Help page. -If an international student, please contact LHR for I-9 Instructions or read Hiring an International Student. |
Original is retained at the campus location in a separate I-9 file. Send a copy of all I-9 documentation (which includes: instruction pages, list of acceptable documents, I-9 form, I-9 Checklist, and front and back copies of identification), to LHR. |
| W-4 | Have the employee use a permanent address, not a temporary school address. Must have the I-9 #22 stamped on the form, which indicates to Payroll that the I-9 has been completed. |
Original to Payroll (101 James Elliott Building), send a copy to LHR |
| Salary Deposit Request | Attach a voided check or supply complete bank account information. | Original to Payroll (101 James Elliott Building), send a copy to LHR |
| University Intellectual Property Agreement | HR Liaison should sign as a witness for the new employee. | Original to Intellectual Property (113 Technology Center), send a copy to LHR |
Workers' Compensation |
HR Liaison should sign as employer representative. | Original to LHR |
| Affirmative Action Data Card (optional) | Employee has the option of completing this form. | Original to LHR |
| Emergency Contact Form | All employee must complete this form. | Original is retained at the campus location |
| 40-Hour Notice to Wage Payroll Employees | Employee should read and sign. | Original to LHR |
In addition to the forms above the following must also be completed for non-students. |
Employee should fill out the form accurately. If any response is "yes," please contact Wendy Stodart immediately. | Original to LHR |
In addition to the forms above the following must also be completed for Permanent Residents: |
For additional information, please contact LHR or read Hiring an International Student. | Originals to Payroll (101 James Elliott Building), send copies to LHR |
In addition to the forms above the following must also be completed for International Students: |
For additional information, please contact LHR or read Hiring an International Student. Be sure to include a copy of the I-94 card from passport. |
Original to Payroll (101 James Elliott Building), a send copy to LHR |
If the returning employee has worked for the University within the past six months, a background check does not need to be completed.
The following forms should be completed by HR Liaisons or supervisors to rehire returning employees:
| Form | Instructions for Supervisors |
Where to Send |
|---|---|---|
| Part-Time Employee Information Sheet |
Please complete all sections of the form. | Original to LHR |
| Libraries Application for Computer Access (Formerly the DLT Account Application) |
Needed to successfully delete access to Libraries resources. |
Original to I-Tech |
Please complete the following forms on or shortly after the employee's last day of work.
| Form | Instructions for Supervisors |
Where to Send |
|---|---|---|
| Part-Time Employee Termination Form |
Please complete all sections of the form. | Original to LHR |
| Libraries Application for Computer Access (Formerly the DLT Account Application) |
Needed to successfully delete access to Libraries resources. |
Original to I-Tech |
Information to be Provided to New Wage/Work-Study Employees
Please go over the information listed below with all new employees. If preferred, copies of the information provided under each link can be given to new employees. In addition, please also refer new employees to the Campus Wage/Work-Study Employees website.
ESSIC (Employee Self-Service Information Center)
FAQ's for Wage Payroll/Work-Study Employees
Schedule of Bi-Weekly Pay Periods
Federal Work-Study Information
Workers' Compensation Information
Sexual Harassment
Diversity at the University Libraries
Arrest and Conviction Self Disclosure Form
Resources for Reporting Wrongdoing
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Please point out the specific links and give copies of the following documents (according to the employees’ status), for example: all non-students should be given the information found under the Non-Student Employees link.
Additional Information for Supervisors
Schedule of Bi-Weekly Pay Periods
Work Schedules (Breaks and Overtime)
Official Campus/Library Closures
