Penn State University Libraries - University Park Supervisor Information

Requesting to Post Part-Time Vacancies
Hiring New Employees
Terminating Employees
Creating or Changing Wage/Work-Study Positions
Hiring Temporary Wage Employees
Performance Evaluations for Wage/Work-Study Employees
Additional Information

Requesting to Post Part-Time Vacancies

All part-time (wage payroll and work-study) vacancies at University Park are posted on the Libraries Jobs website.  Information on how to request a position be posted can be found by visiting the Part-Time Application System instructions.

Hiring New Employees

The following forms should be completed by supervisors at the time of hire for all new employees.  A background check must be completed for all non-student employees before the first day of employment.  Contact LHR for additional information regarding background checks.

Forms for hiring new employees

Form	Instructions for Supervisors	Where to Send
Part-Time Employee Information Sheet	*See below for New Employee Orientation Times.	Original to LHR
Penn State Access Account Application (if pending employee doesn't already have an active account)	Give the following policies to new employees at the time the employee signs the form: -AD20 Computer and Network Security -EDUCOM Statement	Original to ITS Accounts Services Office (204 Wagner Building), Must have new employee and supervisor signatures.
DLT Account Application for Libraries Network/Server Use	Give the following policies to new employees at the time the employee signs the form: -AD20 Computer and Network Security -AD23 Use of Institutional Data -ADG01 Glossary of Computerized Data and System Terminology -ADG02 Computer Facility Security Guideline	Original to I-Tech

*The orientation times for new part-time employees are:

• Tuesdays, 12:15 p.m. in 511 Paterno
• Thursdays, 3:45 p.m. in 511 Paterno

Please Note:  Contact Libraries Human Resources if these times are not convenient in order to schedule another time for the new employee to attend.

All new employees must attend a new hire orientation before beginning employment to complete the required paper work and to receive information about part-time employment. It will take approximately 15-20 minutes.

New employees will need to bring to the orientation original, unexpired documents from the List of Acceptable Documents. Either one document from List A or one document from Lists B and C must be presented.

Please complete the following forms on or shortly after the employee's last day of work.

List of forms for terminating employees.

Form	Instructions for Supervisors	Where to Send
Part-Time Employee Termination Form	Please complete all sections of the form.	Original to LHR
DLT Account Application for Libraries Network/Server Use	Needed to successfully delete access to Libraries resources.	Original to I-Tech
Parking Permit (if applicable)	Please remind the employee to return the parking permit on the last day of work.	LHR

Creating or Changing Wage/Work-Study Positions

The following forms should be used to create or change a part-time position, or to request a wage exception.

List of forms for creating or changing positions.

Form/Document Name	Instructions for Supervisors	Where to Send
Factor Rating Form and Factors	Complete the Factor Rating Form using the Factor definitions.	Original to LHR along with new/changed job description
Request for Wage Exception	Fully complete all sections of the form.	Original to LHR along with new/changed job description

Hiring Temporary Wage Employees

Temporary job opportunities are used to help departments fill longer-term, but temporary, openings in unit schedules and for short-term unit projects.  The sharing of wage staff across units promotes cross-unit communication, a wider knowledge of the Libraries, and facilitates staff development. 

Temporary Job Information:

• Wage employees are responsible for making sure they do not work more than 40 hours per week at Penn State or violate their visa work limits. 
• Temporary positions will not exceed 4 months in duration.
• Employees will be paid at the base rate that corresponds with the position level.
  

List of forms for temporary jobs.

Form	Instructions for Supervisors	Where to Send
Part-Time Employee Information Sheet for Temporary Staff	Complete all sections of the form.	Original to LHR

Performance Evaluations for Wage/Work-Study Employees

All part-time employees participate in an annual performance review similar in philosophy to the SRDP (Staff Review and Development Plan) used for full-time staff.  For more information, please visit the Performance Evaluations for Wage/Work-Study Employees website.

List of forms for wage and work study employees.

Form	Instructions for Supervisors	Where to Send
Self-Assessment Form	This form can be used at the discretion of the supervisor.	Original to LHR
Evaluation Form	Complete form and attach a short narrative evaluation for each employee.	Original to LHR

Additional Information

Labman for Supervisors

Sub List Online

Federal Work-Study

Internships

Volunteers

Hiring International Students

Student and Non-Student Wage Payroll Rates

Schedule of Bi-Weekly Pay Periods

I-9 List of Acceptable Documents

Workers' Compensation Information

Sexual Harassment Information

Work Schedules (Breaks and Overtime)

Official Campus/Library Closures

Earned Time and Holiday Guidelines

• HR05 Regular and Nonregular University Employees

Penn State Policy Manual (GURU)

Policies, Safety, and U