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An application for travel "Travel Request Form" (fill ‘n print form) should be completed as soon as a faculty member knows of his/her travel need and submitted well in advance of the event if reimbursement is expected. Release time for travel must be approved beforehand in any event. If a Fleet Vehicle is being requested, the type of vehicle and pick up and return date and time must be indicated.
The application is given to the faculty member's Budget Administrator (supervisor) for approval. There are two parts in the approval process:
If the Budget Administrator approves the travel application and travel is considered professional travel, the signed form is sent to the Business Office. If travel is considered administrative travel by the Budget Administrator, the form is sent to the appropriate Assistant/Associate Dean or Dean for his/her approval.
When the form has all the required signatures, the form is sent to the Business Office for processing for fleet vehicle, registration, and/or air/rail.
Other Policies/Guidelines in this manual should also be referenced, especially the following:
UL-TR01 – Types of Libraries Travel
UL-TR02 – Commonwealth Campus Libraries Travel
Guideline UL-TRG02 – Making Travel Arrangements
Guideline UL TRG03 – Cash Advances
Guideline UL-TRG04 – Reimbursable Costs
Guideline UL-TRG05 – Employee Travel Reimbursement Form
Guideline UL-TRG06 – Responsibilities of Libraries Travel Coordinator
Guideline UL-TRG07 – Libraries-Supported Staff Travel Funds
Form: Travel Request Form
Form: Employee Travel Reimbursement Form (staff only)
Effective Date: July 2003
Date Approved: July 2003 (Dean)
Last Review Date: November 2009
