Penn State University Libraries - Guideline UL-TRG06 Responsibilities of Libraries Travel Coordinator

TRAVEL

Guideline UL-TRG06 RESPONSIBILITIES OF LIBRARIES TRAVEL COORDINATOR

This information pertains to the Travel Coordinator at University Park. It may not pertain to the Travel Coordinator at other locations.

1. The Travel Coordinator tracks all Applications for Travel, processes all Employee Travel Reimbursement Forms, and works with the Financial Officer to arrange for payment.
   
   
2. The Travel Coordinator maintains travel expenses incurred by all employees.  Any employees wishing to know the status of his or her professional travel account should consult with the Travel Coordinator.
   
   
3. The Travel Coordinator arranges for cash advances and direct billings.
   
   
4. The Travel Coordinator is responsible for communicating to the Libraries employees any pertinent information, such as special rates and new policies.

CROSS REFERENCES:

Other Policies/Guidelines in this manual should also be referenced, especially the following:

UL-TR01 – Types of Libraries Travel
UL-TR02 – Commonwealth Campus Libraries Travel

Guideline UL-TRG01 – Requests for Travel
Guideline UL TRG02 – Making Travel Arrangements
Guideline UL-TRG03 – Cash Advances
Guideline UL-TRG04 – Reimbursable Costs
Guideline UL-TRG05 – Employee Travel Reimbursement Form
Guideline UL-TRG07 – Libraries-Supported Staff Travel Funds

Form:  Travel Request Form
Form:  Employee Travel Reimbursement Form (staff only)

Effective Date: July 2002
Date Approved: July 2002 (Dean)

Revision History (and effective dates):

• July 2002 - Revised
• July 29, 1997 - New guideline

Last Review Date:  November 2009