- Examine each item for damage etc... *
- Call up record
- Patterns
- Check-in:Follow specific processing instructions that are included in the EXTINFO folder (volume, year or volume, number, year. Unnumbered series – by title only etc.)
- Binding Instructions: USE flyers as appropriate
Every softbound needs a binding decision flyer
If there is no binding instructions:- Pattee or Paterno: Bind
- Other locations: mark as is
- Update LIB HAS when appropriate
- Make print out to go with item for Cataloging [date]/[initial]
- Music AV (CD’s)
- Maps (Map aisle truck)
When approved remove note and place on appropriate workflow truck as usual procedure
*Problems/Damaged: Place on problem shelf with ALL accompanying material and a note indicating problem [date]/ [initial]
Predictions: Make prediction for titles as needed
• Numbered Series: Check in by prediction or make predictions as
needed
Referral of invoice: Initials and date (NOTE: if all items are checked in on the same date only one date is necessary. If several people work on the invoice due to several different formats or problems then each person is responsible for annotating the invoice as necessary) beside item along with the control number to be indicated (in pencil) on the invoice before referred to invoice bin.
Modify Control:
- OPAC Dsply: MARC holdings need not be updated (Monosets never have a Marc record). Un-check the box. The number displayed for the recently arrived should be 0.
- ExtInfo:
- Update LIB HAS, if needed.
- Use an empty paper to stamp DOES NOT CIRCULATE, if mentioned.
- Use green bind flyer for any paperback issues. If the item will be send to bindery check “bind” box, if not check “mark as is” box.
- Check in the issue as regular.
- DO NOT stamp with PSU Received stamp.
- Make a print out of the “Special Instruction Page” from the check-in page. Do not forget to update the LIB HAS, if needed, before you get this print out.
- Write Monoset, put the date and initialize the print out.
Send to:
- Put the issue on the truck labeled as “Completed Mono Sets & C.A.S.”
- For German titles make sure to read the whole title carefully. Some titles are the same up to the very end.
- Generally predictions cannot be done. Check in the issue without prediction.
- Some titles are inside by the numbering.
- Put Control ID number on invoices.
MICROFILM CHECK-IN
Modify control:
- OPAC Display:
Uncheck “Automatically update
MARC holdings” check box.
Do not update MARC holdings, leave most recently arrived.
Correct distribution accoording to holdings information in MARC Holdings folder.
- Extended info:
Make sure physical form is “Microfilm”.
Update LIB HAS record.
If there is a gap between the last received and the newly arrived, put a semicolon between the entries and type in the dates on the newly arrived microfilm.
Fill out a U.P. Receipt slip with information from ExtInfo folder. Write dates according to the following rule:
a. When chronology includes Day/Month/Year, write month and day on the first line, year on the second line.
Example: Sept. 23-28
2003
b. When chronology includes Month/Year, write both on the first line.
Example: Jan.2003
Save your changes.
Check-in:
Bring up the record.
Make a copy of the “Special Instruction” page.
Check the prediction and modify if necessary to show the exact coverage of the reel(s).
In the receipt comment, put the number of reels.
Check in the microfilm.
Make a copy of “Check in: Issue Received” screen.
Put your initials on the print out.Add the microfilm to the collection:
Click on "Add Volumes and Call Numbers" wizard.
Make necessary changes according to shelving information by following the information below:
Determining the Type: If the title is received only in microfilm format, then the type will be newspaper/periodical/serial etc. If the title is received both in print and microfilm formats, then the type will be microform.
Shelving Information:
Shelving: Microforms Library: Library: UP-MICRO; Home Location: MICROS-PA; Circulates: YES
Shelving: Social Sciences Library: Library: UP-SOCSCI; Home Location: DOC-MICROS; Circulates: NO
Shelving: Earth and Mineral Sciences Library: Library: UP-EMS; Home Location: MICROS-EM; Circulates: YES
Shelving: Engineering Library: Library: UP-ENGIN; Home Location: MICROS-EG; Circulates: NO
Click OK. Choose "Current Issues" option and click Ok.
Pick up a holding from the location that you are adding microfilm to. Click on "Add Call Number". Click OK on the "Add Volume: Library for new call number" screen.
Upcoming is the Add Volume:Modify New Call Number screen. You can modify the holding as well as, if needed, the other informaiton here.
Get a barcode and peal off the bottom part which has only numbers on and stick it onto the barcode section of the U.P. Receipt.
Click in the Item ID box and read the barcode with the barcode reader.
Peal off the actual barcode and put it on the box. The location of the barcode on the box is important. See the picture below as an example.
|
SAN FRANCISCO CHRONICLE JULY 1, 2003 THROUGH JULY 8, 2003 |
Click on OK and Return to Volume List to review your work.
Attach U.P. Receipt slip and the printout to the box with a rubber band.
Mark your statistics sheet as one barcoded item and one microfilm for
each reel.
Give the microfilms and printouts to Susan Brilhart in a box for further
process.
- Use the packing slip or paperwork to help determine the correct title.
- Locate the amount of fiche on the slip to add to your statistics slip. If there is no count on the slip estimate using the following formula; fiche in envelopes 50 per one inch; fiche not in envelopes 100 per one inch.
- If it comes with a packing slip write the control number on the slip with date and initials to be put in the ordering invoice bin. If it only comes with paperwork this is sent along with the fiche to the given location.
- Items do not need to be sent to physical processing unless there is a note on the record to have it ownershipped (done by Sue Brilhart). Physical Sciences has their own ownership slips for microfiche.
- If we have a “discard printed issues” note on the record, make a printout of the title, call number, and issues checked in. Also print the extinfo folder with the discard instructions. Highlight the discard note and issue(s) checked in. Wrap the slip around each individual title with a rubberband to be sent to the location.
- Update LIB HAS: if holdings appear on the record.
- If you have a complete year in the package- Check-in as volume + year
(numbers are not needed).
If it is quarterly- Check-in by month + year or volume + month + year
DAMAGED/DEFECTIVE MATERIALS CHECK-IN
- Add note in the Comment field in the expected folder that issue
was received and referred to Problem receipt shelf DO NOT
CHECK IN
- Place Periodical on “Problem receipt shelf” in the
Ordering Team (Wet issues should be placed in Ziploc bag then placed
on bottom shelf of "Problem receipt shelf"*)
- Ordering team will claim replacement
- Periodical must have all information but with less than six pages
damaged
- Add note in the Comment field in the expected folder that periodical
has been referred to Diane Kurtz for repair DO NOT CHECK IN
- Put IN Diane Kurtz repair bin (Put post-it with initials to whom
it should be returned)
- Receipts returned from Diane Kurtz
- Put yellow sticker on periodical stating “Damaged/claimed”
annotate for the location, stamp and send to location DO NOT
CHECK IN
- Refer print out of control record to Ordering team with note damaged
(e.g.: torn etc), initial and date
- Ordering team will claim replacement
- Add comment note in the expected folder that issue was received
and referred to Problem receipt shelf DO NOT CHECK IN
- Place issue on “Problem receipt shelf” in the Ordering
Team
- Provide ALL packing material and print out of control with damaged
issue
- Ordering team will claim replacement
All damaged/defective material will be claimed for replacement
ALL Periodicals that CAN NOT be repaired (Wet
issues should never go to location in Ziploc*):
*Contact Preservation for Ziploc bags when none are available.