2. Should his/her turn be in conflict with a planned vacation or an extended absence, it is his/her responsibility to get coverage for that time.
3. Responsibilities will begin on the first working day of the month and end on the last working day of the month.
4. Assign team members to monthly/weekly rotating task list.
5. Arrange meeting room(s) and keep team informed of meeting date, time, and place.
6. Chair team meetings, prepare & distribute flexible agenda (agenda items contributed by entire team).
7. Keep notes from each team meeting for file (route draft via e-mail to team members before filing). Forward final copy via e-mail to the Approval Team & Nancy Stanley.
8. Attend meetings requiring team representation if no other team member volunteers.
9. Communicate within the team (e.g. call special meetings), act as spokesperson for the team (e.g. answer all internal e-mails, send “Round Robin” reports on the Monday before an Acquisitions Services meetings, send workload stats to N. Stanley as requested).
10. Keep copies of e-mail messages requiring responses from team until these items are resolved. File or discard as appropriate.
11. Routinely review team's filing tray to file or discard routed items as appropriate.
12. At end of month, shift orders placed to the file cabinet, discard order blurbs that are over 6 months old.
13. When a procedure affecting acquisitions changes, send an email to alert acquisitions of the changes.
14. Bundle the invoices daily to send to Accounting when it is our team’s turn.
15. Verify that each team member has entered statistics by the 3rd working day of the month.
16. Collect and verify team members’ time cards prior to giving to Nancy Stanley.
17. Process invoices for Engineering (CISTI & NASA) and Amazon.
18. Update the team’s quick decision page.
19. Upgrade regular orders to rush status per request.