SUPER
HAND-CARRY RUSH (something needed overnight or within the week):
- Search CAT and Create Bib Record:
If title is already owned and order does not specify 'ok to duplicate',
return order to selector.
If bib record exists, determine vendor and create order.
If bib record does not exist, smartport record or create MLP and then
determine vendor and create order.
- Determine Vendor:
Vendor is determined based on availability of item (this is usually
determined by phoning the vendor). If order blurb contains the vendor
as a sole source, place order with that vendor. Otherwise, check Amazon.com,
Barnes & Noble.com, or GOBI (use the YBP19 account and have item
drop-shipped if available).
- Create Order:
Insert usual order information (#of copies, location, price, fund, holding
distribution); and include the work 'RUSH' in the RUSH line, any special
instructions to the vendor, specific internal instructions if any, and
create a claim segment.
Order is placed either by email format, phone, or fax.
- Update bib record:
A 594 Select List field is inserted to track the order. This includes
the purchase order number and fund acronym and is monitored daily. (Example:
RUSH|bUP(AQ-XXXX)|cFundAcronym|dDAILY).
- Upon Arrival:
Item is 'received' and loaded on order record.
Bib record is updated and related 594 Select List field is removed.
Pink receipt flyer is filled out and inserted in item along with a Hand-Carry
rush flyer.
Fast-cat item and hand carry to CatMarking for rush processing.
HAND CARRY RUSH (something needed by a specific date or
within two weeks):
Same procedure as above. Item is monitored daily or by known
availability date.
If ordered for a course reserve, order is placed with the Penn State Bookstore.
If they are unable to obtain, order is placed directly with the publisher
or another vendor.
RUSH (no specific target date or needed by greater than
two weeks):
Same procedure as above although vendor determination is not
as stringent (i.e. phoning vendor for availability). Item is monitored
weekly or by known availability date and claimed every two weeks.
