Members and Team Organization (Team Representative rotates monthly)
Will Covington	Anna Letowski
Jeff Edmunds	Fannie Mui
Elaine Fetterolf	Jacqueline Peagler
Carol Holt	Katherine Strenko
Faculty Resource Person: John Attig
Assignments
Team Representative Duties Role of Members/Faculty Resource Person Team Performance Standards Sorting Categories/Specialties by language by format Subject Specialists Surrogates Workflow
For Staff Use
Click to request call for meeting agenda Click to send final agenda Click to send finalized minutes

Team Representative Duties

• Monitor messages/questions sent to the "bookscat" email address and make sure each message is responded to within 24 hrs.

• Deliver any mail not picked up from the team mailbox. Items addressed to "CES Processing" should go to Elaine, including surrogates; maintenance items can be placed in the Marking mailbox, on the maintenance shelf, or given to the designated CatMarking staff member in charge of maintenance requests.

• Send out a call for agenda items within the first full week of the month. Include Judy and Rebecca
  (Click to request call for agenda)

• If there are any agenda items for the month, ask LaDawn to schedule a meeting for everyone who will be attending

• Send out final agendas to the Team, Rebecca, Judy and any guests who will be attending at least one or two days before a scheduled meeting, carrying over agenda items from previous meeting(s) when necessary
  (Click to send final agenda/meeting cancellation) ; include time and place of meeting

• Arrange for minutes taker and make sure that minutes draft is sent out within three days of the meeting to bookscat and any other meeting attendees, with finalized minutes sent out within a week to Cataloging
  (Click to send finalized minutes)

• Arrange/confirm next Team Representative

• Back-up is previous Team Representative

Sorting Categories/Specialties

***Not to be confused with the "books with discs/disks" workflow; Books with an accompanying disc/disk can be placed on one of the trucks for items waiting to be cataloged.

Surrogates Workflow

Questions regarding any of the following CCL campuses' surrogates should be directed to the staff member responsible for cataloging those surrogates. Questions regarding the surrogates workflow in general may be directed to any member of the Monographs Team.

The workflow is as follows: Incoming surrogates are sorted initially by Elaine Fetterolf, who distributes them to Monographs Team members by assigned campus location, or to other Cataloging Teams based on format (e.g., video surrogates go to the Music/AV Team, serials go to the Serials Team).

If Monographs or CAST Team members are asked, surrogates should be mailed to:

Cataloging/Monographs Team (Surrogates)
126 Paterno Library
University Park, PA 16802-1808

Also, CCL surrogate instructions can be found in the online CCL Manual.