Post Processing | Referrals || OCLC Bib Formats & Standards || Monographs Team Docs | BPCR Home | Record Creation
| 5XX -- Notes (R) |
|---|
|
- General Information Beginning in 1995, all note fields were valid in all formats.
- 500 Notes That Do Not Require Referral
- Index Note When an item contains a distinct index or indexes, and no bibliographic references are present in the item, add one of the following index notes as appropriate.
- Source of Title When the title is taken from a source other than the title page, add a note, if not already present, stating the source of information for the title. Prefer sources in the following order:
- Quoted Notes for Series-like Phrases Accept copy as found. It is not necessary to check LCAF to verify treatment.
- Priority Note (from LC In-Process Records) Delete the 500 priority note from copy.
- Errata or Addenda Accept as found in copy if it applies to the item in hand. Do not add a note or make a referral for this type of note.
- Source of Imprint When the imprint is taken from a label on the item, add a 500 note indicating the source of information. When the original publication details can be read from beneath the label, input them in a 500 note. See BPCR 260 for complete instructions.
- Series from Jacket A series present in the record taken from the dust jacket should appear in brackets in a 4XX field. See Record Creation 4XX/8XX: Series Statement Appears Only on the Dust Jacket.
- Quoted Dates Accept quoted dates of release or transmittal as found in copy, unless they are obviously wrong. Do not add a note or make a referral for this type of note.
- Variant Titles from Sources Other Than the Chief Source Input variant titles in field 246 when not already in record. Also see BPCR 246.
- Notes That May Require Referral
- Quoted Notes Add quoted notes to the bibliographic record to justify access points. Refer for verification.
- Language Note Copy created in 1995 or later: Accept or add field 546.
- At Head of Title Accept copy as found.
- Record "TITLE" information which appears at the head of title and is not included in a 245 or 246 field.
- Record other information appearing at head of title (e.g., corporate body) in a 500 note without the phrase "At head of title" and refer to have the associated access point added or verified.
- Translation Notes When a work is known to be a translation, copy must contain a 240 for the original title.
- Bibliographic History Notes Add bibliographic history notes when missing from copy as needed. When an access point (7XX) is involved, refer.
- Companion Works Refer companion works to have notes and access points added if this information does not appear in copy.
- Reprints and Offprints of Serials When information concerning a reprint or offprint of a serial is missing from copy, refer to have a 500 note and access point added. (Access will be an 830.)
- 502-591 Notes Situations requiring a referral are noted under each field.
- 502 Dissertation Note (R) Accept copy as found. Do not add a 502 or refer an item to have a 502 added when this information does not appear in copy.
- 504 Bibliography, Etc. Note (R)
- 505 Formatted Contents Note (R) Contents notes may be basic (appearing without subfield codes) or enhanced (with subfield codes).
- Indicators
- First - Display constant controller
- 0 Contents (complete)
- 1 Incomplete contents
- 2 Partial contents
- 8 No display constant generated
- Second - Level of content designation
- # Basic
- 0 Enhanced
- Subfields
- |a Formatted contents note (NR)
- |g Miscellaneous information (R)
- |r Statement of responsibility (R)
- |t Title (R)
- |u Uniform Resource Identifier (R)
- 520 Summary, Etc. (R) Accept copy as found.
- 533 Reproduction Note (R) Delete 533 for items that are not reproductions. Add 533 for reproductions as instructed in Reproductions.
- 538 System Details Note (R) This field is used for books with accompanying computer disks/discs. Refer books with disks/discs if you have not been trained to catalog them. See Books with Disks/Discs.
- 541 Donor Note (R) Add as necessary. Accompanying paperwork will indicate when a donor note is needed. See Donor Notes Procedure.
- 546 Language Note (R) Copy created after 1995 contains 546 language notes.
- 550 Issuing Body Note (R) Accept copy as found.
- 586 Awards Note (R)
- The name of the award
- The name of the organization granting the award. Include this only if the information is provided or is prominently stated and if the name of the award is generic.
- The year in which the award was granted
- 590 Local Note (R) Create a 590 note for information that applies to a particular PSU copy, but does not apply to all copies published. Indicate which Library copy the note pertains to, even when there is a single holding on the record. See the list of Library Names from the Donor Notes documentation if unsure of the proper form of name to use in a 590.
- 591 Local Bound With Note (R) See Bound With Procedure.
Before 1995, only a few note fields were valid for books and most notes were recorded in field 500. Variant titles were recorded in field 740 and most commonly justified in a 500 note.
Copy created before 1995:
Accept 5XX notes as found on copy if they correspond to the information in the item.Copy created in 1995 or later:Do not edit 5XX notes found on copy for stylistic reasons.
Use current standards to create new fields.
Accept 5XX notes as found on copy if they correspond to the information in the item.5XX GuidelinesDo not edit 5XX notes found on copy for stylistic reasons.
Use current standards to create new fields.
The following list identifies notes that Copy Catalogers may or may not add to the bibliographic record. Use the examples as models to construct similar notes.
Make a referral any time there is a question about a note or associated access point.
Situations requiring referrals are noted. Any situation not appearing on this list should be referred. For any referral, either add the note and/or access point and refer, or refer with a request to have the note and/or access point added.
500 Includes index. 500 Includes indexes.
When a bibliography note is present in the record and no mention is made of one or more indexes that are in the item, add "and index" or "and indexes" to the end of the 504. See 504.
Note: Index notes are often missing or given erroneously in LC CIP records.
Do NOT create a note giving multiple sources such as "Cover and spine title."
500 Cover title. 500 Spine title. 500 Running title. 500 Caption title.
See field 246 for variant titles that appear on a source other than the chief source of information.
Exception: Continue to add errata and addenda notes for Documents material.
500 Imprint from label on t.p. 500 Imprint under label reads: HM + M Publishers.
Accept but do not create:
500 "June 1942."
Exception: For Documents material, add a note for date of release or transmittal if not already in copy.
|
COPY ENTERED BEFORE 1995:
Accept variant title notes in field 500. A corresponding 740 should be present. When adding additional information, use field 246. OLD RULE: When a title from another source (e.g., cover title, caption title, spine title, colophon title, half title, running title, etc.) differs from the title taken from the chief source or its substitute, input the varying title in a 500 note preceded by the source of information. EXAMPLES:
|
|||||||||||||||||||||||||||
Quoted notes not associated with access points do not require a referral unless you have a question about the note itself.
Follow a quoted note by an indication of its source, unless it is from the chief source of information. Precede the source of information with a double hyphen and capitalize the first letter of the abbreviation, as demonstrated below.
500 "By Robert Pokras, Edmund J. Graves. and Charles F. Dennison"--P. iv. Referral required to add access points unless you have been trained to do so yourself.
Verso of title page:
Rewritten, revised and expanded trom the first edition by Rita Claire Dorner, O.P.500 "Rewritten, revised and expanded from the first edition by Rita Claire Dorner, O.P."--T.p. verso.
Copy created before 1995: Accept 500 note as found in copy.
Refer items requiring the addition of a language note as necessary (e.g., item is in Greek and English on opposite pages with German and English footnotes, but no language note is given in copy and you have not seen a language note for this type of situation before).
No referral is necessary for Canadian documents. Follow the common pattem of English and French languages with French on inverted pages. Use the example below to formulate the added title page and language notes if they are missing from copy.
COPY ENTERED IN 1995 or LATER:
245 10 Medically assisted procreation /|cLaw Reform Commission of Canada. 246 15 Procréation médicalement assistée 300 iv, 120, 120, iv p. :|bill. ;|c28 cm. 546 Text in English and French with French text on inverted pages.
COPY ENTERED BEFORE 1995:
245 10 Medically assisted procreation /|cLaw Reform Commission of Canada. 300 iv, 120, 120, iv p. :|bill. ;|c28 cm. 500 Title on added t.p.: La Procréation médicalement assistée. 500 Text in English and French with French text on inverted pages. 740 3# La Procréation médicalement assistée.
When information is missing from copy:
Source: State of Michigan Michigan administrative code
By authority of act no. 193 of the Public Acts of 1970245 10 Michigan administrative code |bby authority of act no. 193 of the Public Acts of 1970. 500 "State of Michigan."
Copy will sometimes contain a 246 with the combined "At head of title" phrase and title proper. Accept copy as found.
Source: The Chicago Historical Society Decorative & Architectural Arts in Chicago
1871-1933
Sharon S. Darling245 10 Decorative & architectural arts in Chicago, 1871-1933 /|cSharon S. Darling. 246 30 Chicago Historical Society decorative & architectural arts in Chicago 500 At head of title: Chicago Historical Society.
Copy will sometimes contain a 246 containing only "At head of title" information. Accept copy as found unless obviously wrong.
245 00 Whooping crane :|bGrus americana /|cprepared by U.S. Dept. of the Interior, U.S. Fish and Wildlife Service. 246 1# |iAt head of title:|aEndangered species
When the 240 is missing from copy, refer to have one added.
The call number cutter must contain a translation cutter number that corresponds to the language of the translation (e.g., ...13 [English translation], ...14 [French translation], etc.). See LC Translation Cutters. When the translation cutter is missing, refer to have the cutter corrected.
It is not necessary to justify the 240 with a 500 note. Accept copy as found with or without a corresponding 500 note.
No Referral Required:
500 "Originally published: State Historical Society of Missouri, 1946"--T.p. verso. 500 "Reprint of works originally published 1800-1826"--T.p. verso. Referral Required:
500 "Updated ed. of: Linda Craig and the ghost town treasure. 1st ed. [1964]"--T.p. verso.
See also OCLC Bibliographic Formats & Standards 502.
Accept 504 as found in copy unless obviously wrong.
LC CIP records often contain incomplete or erroneous 504's or omit the 504 entirely. When a bibliography is present in the item, add the following note regardless of whether the bibliography is on a single range of pages or not. It is not necessary to add the page ranges for a bibliography when copy cataloging.
504 Includes bibliographical references.
Note: This rule has been intentionally simplified for copy cataloging.
| AACR2 Rule for Recording Bibliographical References: (Do NOT apply for copy cataloging.)
Bibliography spans a single range of pages:
Footnotes or references at the end of each chapter:
|
||||||||||||||||||
Include separate 504 notes for discographies, filmographies, etc. Use the examples below to construct the note.
See also OCLC Bibliographic Formats & Standards 504.
504 Filmography: p. xx. 504 Discography: p. xx.
Enhanced contents notes are valid in The CAT, but are not often found in copy. When copy contains a 505 with subfields in an enhanced contents note, accept copy as found.
With subfields:
505 00 |tQuark models /|rJ. Rosner -- |tIntroduction to gauge theories of the strong, weak, and electromagnetic interactions /|rC. Quigg -- |tDeep inelastic leptognnucleon scattering /|rD.H. Perkins -- |tJet phenomena /|rM. Jacob -- |tAn accelerator design study /|rR.R. Wilson -- |tLectures in accelerator theory /|rM. Month. Without subfields:
505 0# Quark models / J. Rosner -- Introduction to gauge theories of the strong, weak, and electromagnetic interactions / C. Quigg -- Deep inelastic leptognnucleon scattering / D.H. Perkins -- Jet phenomena / M. Jacob -- An accelerator design study / R.R. Wilson -- Lectures inaccelerator theory / M. Month.
Accept 505 in copy with or without subfield tagging. Add information to 505 as necessary using standard ISBD punctuation (basic) or ISBD punctuation and subfields (enhanced), matching the form of contents note in copy.
When one or more volumes of a set lack distinctive titles, but other volumes in the set have additional distinctive titles, input a 505 and use [No distinctive title] for the volumes lacking one.
See also OCLC Bibliographic Formats & Standards 505.
See also OCLC Bibliographic Formats & Standards 520.
Exception: Accept 533 for Documents material and edit as necessary.
See also OCLC Bibliographic Formats & Standards 533.
See also OCLC Bibliographic Formats & Standards 541.
Copy created before 1995 contains 500 language notes.
Accept copy as found unless a language note is missing or obviously wrong. When a record lacks a language note, refer if necessary to have the note added.
See also OCLC Bibliographic Formats & Standards 546.
See also OCLC Bibliographic Formats & Standards 550.
Accept field 586 on copy. Add field 586 only if requested by a selector.
Form of the Note
Field 586 contains two relevant subfields. Subfield |3 may be used to specify what part of the resource received the award; this is seldom needed. Subfield |a contains the text of the note. The note consists of the following pieces of information:
Examples:
586 Caldecott Medal, 1979 586 National Book Award, 1981 586 Pulitzer Prize for Nonfiction, 1981 586 Best Reference Word Award (American Society for Engineering Education, Engineering Libraries Division), 2005
Note: Although the note does apply to all copies of a work and may be a useful addition to the OCLC master record if you are Enhancing it for other reasons, do not Enhance simply to add a 586.
See also OCLC Bibliographic Formats & Standards 586.
590 Earth & Mineral Sciences copy has map in pocket. 590 UP-PAT copy bound in two volumes.
Surrogate Note
When cataloging a new title from a surrogate, input the surrogate note in a 590.
590 Description based on surrogate.
If adding a second copy or second location to the record, also from a surrogate, retain the note. When adding a subsequent vol/copy with the item in hand, carefully review the record, updating as necessary, and then delete the surrogate note.
Latest Edition Only
Social Sciences may input a "Latest edition only" note into a 590. It may also appear in an 019.
590 Social Sciences retains latest edition only. 590 Library retains latest edition only. ALL the volumes of the 2nd edition should be retained until ALL 4 VOLUMES of this edition are received, per instructions in Foreword of v. 1.