University Libraries Cataloging and Metadata Services

Reproductions are photo-duplicates of previously published works. In general, the cataloging record must describe the original work; reproduction information is described in the 533 field. These items are usually easy to identify because of the reproduction information preceding the title page. Our main supplier of on-demand reproductions is University Microfilms International (UMI) of Ann Arbor, Michigan.

Another source of reproduction material is Penn State's Preservation Scanning Project. Locally-owned brittle books and select borrowed out-of-print material are being digitized, printed, and bound. These items are clearly identified when they come to Cataloging. See the 533 section for an example of the appropriate "scanned" note.

Searching

Match criteria is based on the original title page, not on the reproduction information. Any copy that matches the title page can be considered an exact match, regardless of the presence or absence of information about the photocopy.

When matching copy is available in The CAT, use it. Include a 533 note as indicated below to describe the copy in hand.

Field by Field Guidelines

TYP, DT1, DT2

A reproduction is not a reprint. The TYP, DT1, and DT2 fields should all be taken from the original publication and should not reflect the fact that the item is a reproduction.

Exception: For facsimiles, DT1 should reflect the facsimile date and DT2 the original date of publication.

Call Number

All reproductions are classified by subject, based on the original work. The date of publication (i.e., the original publication date), not the date of reproduction, should be included in the call number. Some member copy may use "L" classification for all theses; do not accept an "L" classification unless the subject of the thesis is education.

A note may be included in the Comments section of the Vol/Copy screen indicating the reproduction date for the item in hand, but it is not necessary.

Example:

Call Number:
F1219.1.O11H63 1986

Comment in copy section:
1996 Photocopy

260

The date of publication is taken from the original title page, not from the reproduction information. When the reproduction is a thesis, the 260 will contain only |c subfield.

Example:

260     |c1984

Exception: For facsimiles, the date of publication should be that of the facsimile, not of the original.

300

Many theses are issued in leaves, rather than pages. When the reproduction is a thesis, describe the original as completely as possible. When 300|c is lacking, do not add the subfield based on the reproduction. For PSU theses, no 300|c is necessary.

500

Describe the presence of an abstract or vita for thesis. (Optional)

Example:

500	Includes abstract.
500	Includes vita.
500	Includes abstract and vita.

502

Many reproductions were originally theses. The Rec_Type in the Fixed Fields area may be "a" on copy but should be changed to "t". A 502 is added to indicate the type of thesis, the University awarding the degree, and the year of the thesis' acceptance. This field will typically be present on copy. When it is not, look on the UMI reproduction page for complete information in a useful format.

Example:

502     Thesis (M.S.)--Harvard University, 1988

533

Field 533 is used to describe the reproduction. Subfield specifics are given below.

|a	Describes the type of reproduction. Use Photocopy as the default. Use Photocopy (Negative) when the printing is reversed (i.e., white on black.)
|b	Place of reproduction.
|c	Agency responsible for reproduction.
|d	Date of reproduction. Take from the preliminary pages, not the publication date.
|e	Physical description of reproduction. Describe only the elements that differ from the original. Use ISBD punctuation to separate elements (a colon after the |a subfield, a semi-colon after the |b subfield.)
|f	Series statement of reproduction. Use this subfield in conjunction with an 830 to describe a reproduction-specific series, rather than a 490 or 440.
|n	Note(s) about the reproduction. Include any miscellaneous notes about the reproduction here.

Examples:

UMI Reproduction:
533	Photocopy.|bAnn Arbor, Mich. :|cUniversity Microfilms International,|d1996.|e22 cm.|nPlates not reproduced.

Unknown source:
533	Photocopy.|b[S.l. :|cs.n.,|c1996?]|e219 p. : ill. ; 23 cm.

Preservation Scanning record:
533	Reproduction (Printout).|bUniversity Park, Pa. :|cPennsylvania State University,|d1997.|e28 cm.|nUP-PAT copy reproduced from computerized image files.

For scanned items, replace UP-PAT copy in the 533|n with the appropriate destination: |nArchitecture copy reproduced from computerized image files.

830

Sometimes a series will appear on a reproduction that is not part of the original work. When this occurs, the series description is put in the 533|f and the tracing in an 830. Do not use a 490 or 440 to describe a series that applies only to the reproduction.