Penn State Libraries : Cataloging : CCL Manual/Physical Processing

Physical Processing

Item in Hand
Surrogates
Label Requests
Binding and Mending
Application of Labels
Requesting Additional Forms

Products Generated by CatMarking for CCL Material

Item in hand

For book in hand processing, CatMarking produces and affixes all labels, applies a security strip or checkpoint and ownerships the item.

For non-book items, the labels are not attached but are sent with the items in an envelope.

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Surrogates

For items processed from surrogates, the following are produced and returned to the campus:

Monograph, Serial Surrogate: call no. label
barcode, as needed
checkpoint label
Periodical Surrogate: call no. label
checkpoint label
Reference Monograph or Serial Surrogate: call no. label (if "Latest in Ref.," includes Ref. tape label)
barcode, as needed
checkpoint label
Browsing Collection Surrogate: barcode, as needed
checkpoint label
Microfiche Surrogate: no labels sent
Non-Book Surrogates: call no. label
barcode, as needed
checkpoint label

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CCL Label Requests

Where to find CCL Label Request Forms

The CCL Label Request is used only for titles which already have your location represented in The CAT. These include gift replacements, added gift copies, replacements for damaged labels, labels for added volumes of a subscription title. CCL Label requests generate the following labels without further instruction:

Monograph/Serial Label Request: call no. label
barcode, as needed
checkpoint label
Reference Label Request: call no. label
barcode, as needed
checkpoint label
Serial Latest in Ref. Label Request: call no. label
Ref. tape label
barcode, as needed
checkpoint label
Periodical Label Request: call no. label
checkpoint label

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Binding and mending

The binding and mending of campus materials is done locally by the campus. If binding or mending destroys the barcode number or changes the total number of physical items, notify Cataloging using the appropriate CCL Label Request Form. Cataloging does not need to be notified when periodical issues are bound unless there is a change needed in the online holdings statement. Additional labels, including barcodes, may be requested through use of the CCL Label Request form.

Items received at University Park that require binding are sent to the Preservation/Binding Team after cataloging has been completed.

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Application of labels

It is important that spine labels and barcode labels be applied to items. These labels will come to the campus library as a result of cataloging of surrogates, label requests, and accompanying non-book materials. Please be sure that the barcode labels and spine labels are applied to the correct item as displayed in The CAT. Placement of the labels is defined by local practice.

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Requesting additional forms

To obtain master forms, or online forms for either the CRC or CCL Label Requests see: Cataloging Services Forms.