Penn State Libraries : Cataloging : Order of Notes

Order of Notes

This document is a general description of the order of notes as prescribed in AACR2. It applies primarily to notes for monographs, but many of the note types are similar for other materials. All of the examples here related to books (including sets), the theses, and to microform reproductions.

The document is based on information collected in Notes in the catalog record ... by Jerry D. Saye and Sherry L. Vellucci. -- Chicago ; London : American Library Association, 1989. CatRef Z693.3.N68S25 1989. This book contains pages of examples for each type of note listed below.

The basic order is:

Nature, Scope, or Artistic Form [500]
Language of the Item and/or Translation or Adaptation [546, 500]
Source of Title Proper [500]
Variations in Title [246, 500]
Parallel Titles and Other Title Information [246, 500]
Statements of Responsibility [500]
Edition and History [500]
Material (or Type of Publication) Specific Details
Publication, Distribution, Etc. [500]
Physical Description [500]
Accompanying Material [500, 590]
Series [490, 500]
Dissertations [502, 500]
Audience [521]
Reference to Published Descriptions [510]
Other Formats [530]
Summary [520]
Contents [505, 504, 500]
Numbers Borne by the Item (Other than Standard Numbers) [0XX, 500]
Copy Being Described, Library’s Holdings, and Restrictions on Use [5XX, 590, 506]
“With” Notes [501, 591]
Combined Notes Relating to a Reproduction [533]
Item Described [500]

Nature, Scope, or Artistic Form (AACR 1.7B1, MARC 500)

Rule: Make notes on the nature, scope, or artistic form of the item unless it is apparent from the rest of the description.

MARC coding: For books, these notes are tagged 500, although other fields may be used in other formats.

Examples:

500  Collection of newspaper articles.

500  Contains essays previously published in various journals,
     chiefly translated from English, with 3 from French and 
     one from Hebrew.

500  Autobiographical.

500  Libretto of a musical comedy.

500  Collection of speeches.

500  Interviews conducted for French radio in 1952.

500  Catalogue of an exhibition held April 26-June 21, 1981.

500  Papers from the Third International Symposium on Hypertension
     held in Mexico City, Feb. 12-14, 1979, sponsored by the
     Instituto Nacional de Cardiología and others.

500  Covers research done up to 1980 for subjects registered
     for research degrees since 1970.

500  Statistical tables with text.

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Language of the Item and/or Translation or Adaptation (AACR 1.7B2, MARC 546, 500)

Rule: Give the language(s) of the item unless it is apparent from the rest of the description.

MARC coding: Use field 546 for a note that names languages; use field 500 for notes that give authors and/or titles of orginals or adaptations.

Examples:

546  In Hindi.

546  In Serbo-Croatian (Cyrillic)

546  French with some English and Italian.

546  German text, parallel English translation.

546  Text in Greek and English on opposite pages; commentary
     in English.

546  Preface in English; introd. and text in German.

546  Text in Korean, with a summary in English.

546  Translated from the original Greek.

500  Translation of: Die Weltkirche im 20. Jahrhundert.

500  Adapted of: The wind in the willows / Kenneth Grahame.

500  Based on the novel by L. Frank Baum.

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Source of Title Proper (AACR 1.7B3, MARC 500)
Rule: Make notes on the source of the title proper if it is other than the chief source of information.
Examples:
```
500  Caption title.

500  Title from colophon of the facsim. volume.

500  Title, etc., from publisher’s label pasted 
     to the inside of lower cover.
```
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Variations in Title (AACR 1.7B4, MARC 246, 500)
Rule: Make mokes on titles borne by the item other than the title proper.
MARC coding: When the note includes the title, use field 246, which is inserted immediately following field 245; use field 500 only for general notes (see below).
Examples:
```
500  Title varies.

500  Vol. 1 lacks general title.
```
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Parallel Titles and Other Title Information (AACR 1.7B5, MARC 246, 500)
Rule: Give the title in another language and other title information not recorded in the title and statement of responsibility area if they are considered to be important.
MARC coding: When the note includes the title, use field 246, which is inserted immediately following field 245; use field 500 only for general notes (see below).
Examples:
```
500  Parallel title in English, French, and German.

500  Added t.p. in English.
```
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Statements of Responsibility (AACR 1.7B6, MARC 500)
Rule: Note variant names of persons or bodies named in statements of responsibility if they are considered to be important for identification. Note statements of responsibility not recorded in the title and statement of responsibility area [245]. Note persons or bodies connected with a work not already named in the description. Note persons or bodies connected with previous editions and not already named in the description.
MARC coding: For Books, field 500 is typically used for such notes; other fields (e.g., 508, 511) may be used in other formats.
Examples:
```
500  Author's name written on t.p. $5PSt

500  Michael J. Fogg, principal author.

500  "Illustrations by Gary Hebley"--T.p. verso.

500  A publication of the Oklahoma Image Project which is
     jointly sponsored by the Oklahoma Dept. of Libraries
     and the Oklahoma Library Association.

500  At head of title:  The Chicago Historical Society.

500  Published anonymously.  By James Christie.  
     Cf. Dict. nat. biog.

500  Vol. 2-  : John A. Scanlan, editor.

500  Author's names in reverse order in 2nd ed.
```
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Edition and History (AACR 1.7B7, MARC 500)

Rule: Make notes relating to the editon being described or the bibliographic history of the work.

Examples:

500  Abridged version, with new introductory material 
     and modernized spelling, of Human nature displayed
     in the history of Myddle.

500  Rev. ed. of: Writer's guide and index to English.
     6th ed. c1978.

500  Reprinted from The humanist (London), June 1926.

500  Originally published: West Hartford, Conn. : Witkower
     Press, c1978.

500  Reprint.  Originally published: 2nd ed. entirely rewritten.
     London : Routledge and Kegan Paul ; New York : E.P. Dutton,
     1951.

500  Vol. 6 lacks edition statement.

500  Based on author's Handbook for evaluation of academic
     programs.

500  Limited ed. of 100 numbered copies, signed by the author.

500  Sequel to the poem by William Roscoe.

500  Kept up to date with cumulative supplements.

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Material (or Type of Publication) Specific Details (AACR 1.7B8)
Rule: Make notes giving details that are specific to the material format being described.
Note: This refers to notes on Area 3 of the description: field 254 (Music), 255 (Maps), 256 (Computer files) and 362 (Serials). This type of note is not applicable to Books.
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Publication, Distribution, Etc. (AACR 1.7B9, MARC 500)
Rule: Make notes on publication, distribution, etc., details not already included in the publication, etc., area and considered to be important.
Examples:
```
500  Imprint from label.

500  Vol. 2 published: San Diego : A.S. Barnes ; London :
     Tantivy Press.

500  "Published for the Company of Biologists Limited."

500  "Privately printed."

500  "August 1980."
```
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Physical Description (AACR 1.7B10, MARC 500)

Rule: Make notes on important physical details that are not included in the physical description area [300].

MARC coding: For Books, use field 500; for other formats, other fields might be applicable (e.g., 538 for electronic resources).

Examples:

500  No more published.

500  Issued in case (31 x 26 cm.)

500  Three folded plans in pocket.

500  Printed on double leaves.

500  Large print.

500  Vols. 1-8 paged continuously (xcvi, 8974 p.)

500  Plated I-II accompanied by transparent folded
     guard sheets with outline drawings.

500  "Addenda" (3 p.) inserted.

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Accompanying Material (AACR 1.7B11, MARC 500, 590)
Rule: Make notes on the location of accompanying material if appropriate. Give details of accompanying material neither mentioned in the physical description area [300] nor given a separate description.
MARC coding: Use field 500 for notes that apply to the item as issued; use field 590 for notes about the location of the accompanying material for the copy in hand. Place all local notes (59X) at the end of the notes.
Use the appropriate fields for notes on accompanying material in nonbook formats, e.g., use field 538 for system requirements notes for accompanying computer disks.
Examples:
```
500  Accompanied by "Executive summary and addendum"
     (iv, 26 leaves) by L.B. Hunter.

500  Addenda ([4] p.) inserted.

500  Ten maps inserted in portfolio.

590  Charts in pocket.
       [Issued loose; locally made pocket]

500  Supplement, issued March 1981 (86 p.)

538  System requirements for CD-ROM:  IBM PC; VGA monitor;

     CD-ROM drive.
```
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Series (AACR 1.7B12, MARC 500)
Rule: Make notes on series data that cannot be given in the series area.
MARC coding: Use field 500 for notes that cannot be given in 490; however, see the final example below.
Examples:
```
500  Vols. 5-7 lack series statement.

500  "A Scientific American book."

500  Vols. 3-5: Segunda serie.

490  Vol. 2-  : NEA research memo
```
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Dissertations (AACR 1.7B13, MARC 502, 500)
Rule: When the item is a dissertation or thesis presented as part of the requirements for an academic degree, give a note that identified the degree, the institution and the date granted.
MARC coding: Use field 502 when the item is the thesis itself; use field 500 when the item is based on or a revision of the thesis.
Examples:
```
502  Thesis (Ph.D.)--Pennsylvania State University, 2001.

502  Thesis (licenciatura)--Universidad de Oviedo, 1977.

502  Habilitationsschrift--Munish, 1980.

500  Revision of the author's thesis (M.A.--Monash
     University, 1961)

500  Originally presented as the author's thesis (Ph.D.--
     Vanderbilt University, 1980)
```
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Audience (AACR 1.7B14, MARC 521)
Rule: Make a brief note of the intended audience for, or intellectual level of, an item if this is supplied by the item.
MARC coding: Use field 521; you may well find this information given in field 500 on copy; there is not need to change the tag.
Examples:
```
521  For grades 1-3.

521  "For mental health, health, and human services
     professionals."
```
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Reference to Published Descriptions (AACR 1.7B15, MARC 510)
Rule: Note the location of published descriptions of the item.
Note: Typically this field is used only for Serials and for Rare Books and Archives.
Examples:
```
510 4  Sabin|c11533.

510 3  Hiler, H. Bibl. of costume.
```
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Other Formats (AACR 1.7B16, MARC 530)
Rule: Give the details of other formats in which the content of the item has been issued.
MARC coding: Use field 530. This note is often found in field 500 on copy; it is not necessary to change the tag.
Examples:
```
530  Also issued on microfiche.

530  Also available on the World Wide Web on the Bureau
     of Crime Statistics site.
```
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Summary (AACR 1.7B17, MARC 520)
Rule: Give a brief objective summary of the item’s content unless another part of the description provides enough information.
Examples:
```
520  An introduction to jazz, focusing on its historical
     development and famous performers.

520  Activities, projects, and games for indoors and out
     when it snows.
```
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Contents (AACR 1.7B18, MARC 505, 504, 500)
Rule: List the contents of an item, either selectively or fully, if it is considered necessary to show the presence of material not implied by the rest of the description; to stress items of particular importance; or to list the contents of a collection.
MARC coding: Use field 505 for lists of contents, complete or incomplete or partial. Use field 504 for bibliography notes and field 500 for miscellaneous notes about the contents (addenda, errata, indexes, advertisements, etc.).
Examples:
```
505 0  Bk. 1-2. 1858-1881 -- Bk. 3. 1881-1889 -- Bk. 4. 1890-1900.

505 00 |tBird of paradise /|r by Franklin Rosemont -- |tPorcupines /
       |rby Franklin Rosemont -- |tTo begin then, not now / |rby
       Philip Lamantia -- |tHero among the signs / |r[Hal Rammel]

505 1  v. 3. Asia / by D.A. Canedo, D. Waltisperger.

505 2  "Table of cases": p. xiii-xvii.

500    Appendix (p. [113]-173) includes related documents.

504    Includes bibliographical references (p. 146-163) and index.
```
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Numbers Borne by the Item (Other than Standard Numbers) (AACR 1.7B19, MARC 0XX, 500)
Rule: Note important numbers, other than ISBNs or ISSNs, borne by the item. This sometimes includes alphabetic or alphanumeric combinations rather than just numbers.
MARC coding: Numbers are often coded in an appropriate 0XX fields, e.g., 088 for report numbers. Use field 500 for quoted notes and for types of numbers that don’t fit any of the 0XX fields.
Examples:
```
500  "DOD-D-1000/DOD-STD-100/includes metric."

086 0  I 19.2:M 32/13

088    NASA-RP-1124-REV-3
```
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Copy Being Described, Library’s Holdings, and Restrictions on Use (AACR 1.7B20, MARC 590, 506)
Rule: Give important descriptive details of the particular copy being described. Indicate any restrictions on the use of the item. [Ignore “Library’s Holdings” as this is covered in item and holdings records, not the bibliographic record.]
MARC coding: Use any 5XX field that is appropriate for the type of information being given, e.g., use field 506 for restrictions on access and use; if the information applies only to the Penn State copy(s), add “|5PSt” following the note. Use field 590 (without subfield |5) when none of the other fields seems appropriate. Order of notes depends on the type of information given; follow the order of notes specified above.
Examples:
```
590  Copy no. 27, signed by the author.

500  Copy imperfect; p. 91-94 bound upside down. |5PSt

530  Use copy:  Photocopy. [University Park, Pa.] : Preservation
     Dept., Penn State University Libraries, 1999. |5PSt
```
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“With” Notes (AACR 1.7B21, MARC 501, 591)
Rule: If the physical item is described by more than one bibliographic record, make a note of the other titles on each of the records.
MARC coding: Usually items issued together without a collective title are described on a single record; when multiple records have been used, use field 501 for the “with” notes. For titles that have been described in separate records and bound together after publication, use field 591. Typically, the note includes the title and statement of responsibility, edition, and publication areas for the items being cited.
Examples:
```
591  Bound with: An enquiry into the evidence of Archbishop Cranmer's
     recantation ... / by William Whiston ... London : Printer 
     for John Whiston ..., 1736.
```
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Combined Notes Relating to a Reproduction (AACR 1.7B22/LCRI 11.0, MARC 533)
Rule: When applying the LCRI to 11.0 (i.e., when describing a reproduction according to US practice), give in a single note all the details relating to the reproduction and its publication/availability.
Examples:
```
533  Microform. |bWashington, D.C. :|cLibrary of Congress
     Preservation Microfilming Program : Available from
     Library of Congress Photoduplication Service, |d1992.
     |e1 microfilm reel ; 35 mm.
```
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Item Described (AACR 1.7B23, MARC 500)
Rule: If the description is not based on the first issue, part, or iteration, identify the issue, part, or iteration used as the basis of the description.
Examples:
```
500  Description based on: Part 2, published 1998.
```
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jca — 4/13/01