Accompanying Material

Do not catalog new items with accompanying material (e.g., sound recording, CD ROM, map, etc.). Accompanying material is accounted for in the bibliographic record in either the 300 |e or in a 500 note.

Example:

Atlases (Geographic)

When any of the following apply, consider the item to be an atlas. Do not catalog it.

• Title page/245 contains the term "atlas" and subject area is geographic in nature
• Substantial number of illustrations are maps
• Rec_Type (i.e., Type of record) in Fixed Fields area has a value of "e" for Cartographic material.
  Note: Some atlases are incorrectly coded: Rec_Type: a.
• 300|a contains 1 atlas
  Note: Copy may incorrectly use paging (e.g., 240 p.) for 300|a.

Books With Discs/Disks

Do not catalog new material with accompanying software (e.g., CD ROM, disk).

CIP Items

Refer all items having CIP records to Cataloging. CIP records will most often have the Enc_Lvl set as 8 and have an incomplete 300 field. It is also not uncommon for the publication date to be off by a year in the 260|c, 050, or Date1 field.

Example:

Conferences Without Full Cataloging

Look for evidence that an item might be a conference by the presence of any of the following in The CAT record or on the item:

• 111 or 711 field
• 110 or 710 field with |b[meeting keyword]
• 500 note containing information about a conference or meeting
• Indication of: date, place, [meeting keyword], etc. (e.g., April 2-5 at the Manor Hotel and Conference Center, Chicago, Ill.)
• The words: "Proceedings," "papers," "abstracts,"

711 Example

110 Example

Meeting Keywords:

The presence of meeting keywords in the name, title or on the title page may indicate that an item is from a conference.

Assembly Colloquium Conference Congress Convention Course Council Exhibition

Expedition Fair Festival Forum Game Meeting [Athletic contests] Panel

Round table Seminar Study group Symposium Synod Tribunal Working group Workshop

Note: This list is not complete.

Education Library Material

Do not catalog fiction or picture book material for the Education & Behavioral Sciences Library.
Item Type: JUVENILEBK

Foreign Language Material

Do not catalog material in any language other than English.

PromptCat

• When a selector requests a particular call number that has not been provided by the PromptCat service, refer the item to Cataloging.
• PromptCat should not provide serial cataloging. If this occurs, or if a monographic PromptCat record is provided for an item that is really a serial, give the serial item(s) to the Serials Cataloging Team.
• Refer PromptCat items lacking full copy or falling into another referral category.

Non-Book Material

The Rec_Type and Bib_Lvl codes in the Fixed Fields section will help identify monographic book material.

Default values for each for books are as follows:

Rec_Type (i.e., Type of record):

a = Language material (default)

Bib_Lvl (i.e., Bibliographic level):

m = Monograph (default)

When the codes do not match either of these, question whether the item being cataloged is a monographic book. Check the Fixed Fields Cheat Sheet for MARC (Books) Format for other valid codes or refer the item being cataloged to Cataloging.

Exception: Added location videos may be cataloged instead of referred (upon training from the Music/AV Team):

Rec_Type (i.e., Type of record):

g = Projected medium (default)

Bib_Lvl (i.e., Bibliographic level):

m = Monograph (default)

Rare Books Material

Do not catalog any material designated for the Rare Books Room.

Serials

See Non-Book Material above and the document Identifying Serials. Also note that PromptCat should not provide serial cataloging. If this occurs, give the serial item(s) to the Serials Cataloging Team.

Sets

Sets and multipart items are identified by the presence of either a specific number of volumes ( 4 v. ) or "v." in the 300 subfield |a. Contents of a set are often given in a contents note - field 505. The 260|c may have a dash after the date. Multiple isbns for individual volumes or a set isbn may also be present in the record. Refer new set titles and added set volumes when they have not already been cataloged for another location.

Example:

Special Call Number Requests

When a selector requests a particular call number that has not been provided by the PromptCat service or which is not present in the bib record, refer the item to Cataloging.

Subjects (i.e., 6XX Fields) Lacking For Non-Literary Items

When an item is not literature, it must have at least one of the following subject fields with the indicator in the second position a 0, 1 or 2:

600, 610, 611, 650 or 651.

If it does not, refer it to Cataloging.
Literature = novels, poetry, etc.

Also see Subject Heading Treatment table.

Z Class Numbers

Do not catalog items that have a call number classed in the following range: Z5000-Z8999.
This class range is for bibliographies, which are now classed by subject rather than as bibliographies in Z.
Accept other Z class numbers.