1. Books from HCLA to be processed are brought from Special Collections and placed in our Security Closet. Retrieve materials as available. All material should be kept secure overnight or during extended absences from your desk.
2. Search for copy in The CAT using Workflows; if matching copy is found, add as another copy or added location/volume, as needed.
3. When no matching copy is found in The CAT, search for copy in OCLC; if no matching copy is found, search RLIN. Search NUC fiche for pre-1956 titles if desired. When no matching copy or useful near copy is found, original cataloging is required.
4. Add a record to Workflows, using either SmartPort or Add New Titles Wizard.
5. Edit the record as required according to current local standards.
6. Check the ORF for Special Instructions, especially for Collection notes and access points that need to be added. For example, add 773 or 541 notes as directed by Collection.
7. Check the book for distinguishing characteristics; add 590 notes, as needed.
8. Select the Library UPSPECCOL.
9. Check the receiving flyer for the correct Location, and make sure the Home Location is set to this code. The Locations list for HCLA begins here.
10. Make sure the Circulation checkmark is removed; these materials do not circulate.
11. When the location is unclear, ask HCLA Specialists.
12. When the record is complete, produce cards as described here.
13. Write the Call Number in pencil on the last blank page of the book in the upper left corner. If space isn't available on the last page or is too dark to write on, find another suitable location near the end of the book (e.g. another location on the last page, p. 3 of cover, page preceding the last page, etc.)

    HCLA
    PS3513
    .E2
    I42
    1923
    [Collection if needed]

14. Write the main entry, call number, and your intials on a yellow slip or the back of the receiving flyer and tip it in the book. Make sure the correct Location is written at the head of the call number.

    [Home Location]
    PS3513
    .E2
    I42
    1923

15. Use two-part barcodes for HCLA. Adhere the main barcode to the verso of the collection flyer; the remaining strip should be attached to the yellow slip or receiving flyer.
16. Completed books should be placed on the HCLA completed shelf in the Security Closet. Oversized or notably expensive books may be returned directly to HCLA specialists in Special Collections. Packets with ORFs are placed in the HCLA packet box.
17. Books will be picked up from the closet periodically by HCLA specialists. They will be placed in a holding area until labels are printed. In the holding area, they are shelved in main entry order.
18. When a box of packets becomes full, it is given to CatMarking for labels to be printed. (Currently, HCLA packets may be given to Carolyn Hertzog.)
19. Complete labels will be matched to the books by HCLA specialists, and the book shelved in its home location.