Penn State Libraries : Cataloging : Special Collections Team: Copy Cataloging Guidelines

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Copy Cataloging Guidelines

Note: when adding data, use AACR2 rules. Differentiate between local practices and national.

Fixed Field	Scan for errors in coding or data, including date type, dates, language, country, other elements as determined. Be aware of Type, Encoding Level and Desc. (what they mean, and why the codes are relevant)
010	In general, accept copy, add if missing (use Record Creation 010 guidelines for when to put it in $a or $z).
020	Verify, correct, or add.
040	Do not accept copy if 040$b (language code) is present. Otherwise, accept copy. We only accept English language cataloging records.
050/090	Evaluate for completeness and applicability; consider Special Collections needs; refer if necessary (eventually, can adjust cutter).
1XX	Verify authority form; correct as needed; create NACO, as needed; do not change cataloging without specific reason.
240	Verify, correct, or add.
245	Verify and correct; carefully check for typos and completeness; add 245c when lacking on copy.
246	Verify, correct, or add.
250	Verify, correct, or add.
260	Verify, correct, or add.
300	Verify, correct, or add.
4XX/8XX	Verify, correct, or add.
5XX	Verify that notes apply to our copy, delete as necessary; add as needed; add 505s when appropriate; add notes for Penn State specific information.
6XX	Verify presence of subjects; verify form if questionable; refer if needed; Add 655s if appropriate.
7XX	Verify authority form, correct or add as needed; always add for PSU people; add for printers, translators, illustrators, publishers, etc.; create NACO as needed.