Team HomeAdministration
Documentation
Projects
Minutes
Links
Cataloging Home
Dept Info
Services/ Policies
Cat Ref Collection
WorkFlows
Training
Forms
Dept Projects
CCL Manual
- Allison-Shelley Collection
- American Gift Books
- American Literature Collection
- Author Collection
- Bible Collection
- English Literature Collection
- Fine Printing Collection
- Pennsylvania Almanacs
- Pennsylvania Bibles
- Pennsylvania Imprints
- Priestley Collection
- Roxburghe Club Collection
- Stapleton Collection
Specific guidelines for the listed collections are shown below. Most of the listed collections have a unique Home Location, but some have the location RARE-BOOKS. For a complete list of Rare Books and Manuscripts home locations click here.
If you suspect that an item-in-hand belongs to a special collection, but the accompanying packet does not give an indication of this, confer with the Rare Books and Manuscripts staff.
Occasionally, a book belongs to one special collection, but because of its size or value it is shelved elsewhere. Rare Books and Manuscripts staff will take care of this, or provide guidelines for noting the difference.
Portions of Rare Books and Manuscripts holdings have been designated as Treasure and Treasure Beaver. These items are concentrated in five specific collections. "T" for Treasure and "TB" for Treasure Beaver are used as suffixes to the call numbers. Treasure and Treasure Beaver items in all collections are generally classed in specific Dewey call numbers (except in Allison-Shelley). The "T" and "TB" suffixes, on the other hand, are used only in those collections.
Any book published in Pennsylvania before 1841 is considered a "Pennsylvania imprint". The vast majority of them are found in Allison-Shelley, Pennsylvania Almanacs, Pennsylvania Bibles, Pennsylvania Imprints, Priestley, and Stapleton.
094.8 P54 1828n2 808.8 S54y 1849
1. Allison-Shelley Collection
All Allison-Shelley books, including gift books and Pennsylvania imprints, are classed in LC. Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See Pennsylvania Imprints [the collection])
Home Location: ALLISON-SH Abbreviation: Allison-Shelley
Gift books, most of them serials, are classed in AY11--- with the genre designation "Gift books" as a subject heading.
Within the Allison-Shelley Collection are three subcollections. They are included in the Comments area of the Call Number Screen.
Children's Collection Child. or C.L. Christmas Collection Xmas. or Chr. Struwwelpeter Collection Stru.
If you have a set, include the collection designation in the Comments area of the first volume followed by the word "set". Write the designation in all Volumes as the last element of the Call Number.
| Child, set | |
| Rare Books | Rare Books |
| ------ | ------ |
| ------ | ------ |
| ------ | ------ |
| Allison-Shelley | Allison-Shelley |
| Xmas. | Child. |
A major component of the collection is German literature in translation. Create added entries for translators with the relator term "tr." in 700|e.
2. American Gift Books
"Gift books" is a special genre; as defined by LCSH, "...books, usually illustrated literary miscellanies, which are intended as keepsakes or gifts, especially those published annually and popular in the 19th century, as well as works about these books." These books are recognizable by the sentimental nature of the contents, often with seasonal poems and moralistic stories; they often include title pages with blanks for dedications to the recipient.
Home Location: AMER-GIFT Abbreviation: Gifts Dewey call number: 808.8 [main entry Cutter] [workmark] [date] T
Most of these items are in either the Allison-Shelley Collection or American Gift Books.
American Gift Books is a Treasure collection. All items are classed in Dewey using the call number above.
Cutter by main entry according to the Cutter-Sanborn tables.
Add a date following the Cutter if the item is cataloged as a monograph but published in several editions.
Add a workmark for the title immediately following the Cutter number unless the main entry is under title.
For reprints of works entered under title, Cutter under the original title with a workmark for the reprint title. For reprints with the same title and copyright date, but which represent different issues, add a, b, c after the date or 1, 2, 3 after the workmark if the date has not been used.
Add T preceded by a space at the end of subfield |b.
Remember to choose DEWEY as Call Number type.
Add a 650 field--Gift books--as in the examples below.
Call Number: 808.8B65 T |z(date)
245 04 The Boston book 650 _0 Gift books Call Number: 808.8So59c 1850b T
245 04 The Crystal fount, for 1851... 500 Reissue of The Sons of temperance offering for 1850. 650 _0 Gift books
3. American Literature Collection
The American Literature Collection consists of books by or about selected authors. Subgroupings by author have been established. Add the author's last name in the Comments area of the Call Number screen.
Home Location AMER-LIT Abbreviation: Am Lit/[Name]
James Fenimore Cooper
Stephen Crane
John William DeForest
Emily Dickinson
Nathaniel Hawthorne
Herman Melville
Henry David Thoreau
Walt Whitman
4. Author Collection
The Author Collection consists of books by or about selected authors. Subgroupings by author have been established. Add the author's last name in the PUBLIC field of the Extended Info area of the Call Number screen.
Home Location: Authors Abbreviation: Author/[Name]
- Arnold Bennett
- Amy Bonner Collection
- Jean Giraudoux
- Edward Gorey
- Christopher Logue
- O'Hara
- Conrad Richter
- Theodore Roethke
- Henry Shoemaker
- Theophrastus
- Valle-Inclan
5. Bible Collection
The Bible Collection consists of bibles and parts of bibles. All are classed in LC except for those published in Pennsylvania before 1841.
Home Location: BIBLES Abbreviation: Bible
Bibles published in Pennsylvania before 1841 are classed in Dewey. (See Pennsylvania Bibles)
6. English Literature Collection
The English Literature Collection consists of books by or about selected authors. Subgroupings by author have been established. Add the author's last name in the PUBLIC field of the Extended Info area of the Call Number screen.
Home Location: ENGL-LIT Abbreviation: English Lit/[Name]
- Richard Allestree
- Thomas Chatterton
- Charles Churchill
- William Cowper
- John Dryden
- Henry Fielding
- Oliver Goldsmith
- Thomas Gray
- Samuel Johnson
- Bernard de Mandeville
- John Milton
- Alexander Pope
- Ann Ward Radcliffe
- Samuel Richardson
- Richard Brinsley Sheridan
- Tobias George Smollett
- Richard Steele
- Laurence Sterne
- Jonathan Swift
- James Thomson
7. Fine Printing Collection
Items in this collection are usually limited editions, put out by "fine presses". Provide added entries for the publishers using the relator term "publisher" in 710|e.
Home Location: FINEPRINTG Abbreviation: Fine Print
710 2 Black Sparrow Press,|epublisherMany items are shelved in separate groupings and require qualifying information in addition to the 710 access point. Add the publisher in the PUBLIC field of the Extended Info area of the Call Number screen for the following:
- Aspen
- Bird & Bull Press
- Black Manikin Press
- Black Sparrow Press
- Compagnie Typographique
- Elizabeth Press
- Kelmscott Press
- Loujon Press
- Oriole Press (Berkeley Heights, N.J.)
- Perishable Press Limited
- Prairie Press
- Pym-Randall Press
- Rapp & Carroll Press
- River Hill Press
- Something Else Press
- Stone-Marrow Press
- Turret Books
- Westvaco Press
| Rare Books | Rare Books |
| ------ | ------ |
| ------ | ------ |
| ------ | ------ |
| Fine Print | Fine Print |
| Dutch | N.Z. |
8. Pennsylvania Almanacs
A Treasure Beaver collection of early almanacs published in Pennsylvania (agricultural, medical, religious, etc.). Included are items whose beginning date of publication occured before 1841 (most are serials). Continuing later titles are kept with the collection, if changes are minor in nature (i.e. change of title only).
Home Location: RARE-BOOK Abbreviation: PA Almanacs Dewey call number: 317 $bAl6 [2nd Cutter by main entry] [date] TB
All items are classed in Dewey using the call number and first Cutter above. Add a second Cutter by main entry and the date if needed to differentiate editions. Add suffix TB.
Call Number: 317 Al6 B51 TBAdd Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See Pennsylvania Imprints [the collection])
245 00 Bioren's Town and country almanackCall Number: 317 Al6 K48 TB
245 00 Keystone agricultural almanac
9. Pennsylvania Bibles
A Treasure Beaver collection of bibles or parts of bibles published in Pennsylvania before 1841. All items are classed in Dewey using the call number above.
Home Location: RARE-BOOK Abbreviation: PA Bibles Dewey call number: 094.8 [Cutter by place of publication] [date] [workmark] TB
Cutter by place of publication (see List of Pennsylvania Cutters); add the date if available. Use capital X for uncertain years, decades and centuries (e.g., "18XX".)
Assign lower case workmark according to the following:
b Whole bibleAdd the workmark to the date. Add a consecutive letter ("a", "b", "c", etc.) after the workmark to distinguish editions or versions. Add suffix TB. When the date is unknown, add both the workmark and distinguishing letter to the cutter, omitting any pretense of a date.
o Old Testament
n New Testament
p Psalms, psalter
Call Number: 094.8 P53 1787p TBFor all items, add Pennsylvania imprint subject headings. (See Pennsylvania Imprints [the collection[)
245 00 Psalms carefully suited to the Christian worship... 260 Philadelphia : |b... Call Number: 094.8 P53 18XXbc TB
245 04 The Holy Bible, containing the Old and New Testaments. 260 Philadelphia : |b...
Note: "Pennsylvania Bibles" in other collections use the same Dewey call number, unless otherwise instructed. Suffix TB is not used.
10. Pennsylvania Imprints
A Treasure Beaver collection of items published in Pennsylvania before 1841. All items are classed in Dewey using the call number above.
Home Location: RARE-BOOK Abbreviation: PA Imprints Dewey call number: 094.9 [Cutter by place of publication] [date] [workmark] TB
Cutter by place of publication (for serials, by place of publication of first volume held) (see List of Pennsylvania Cutters); add the date.
Add a lower case work mark from the main entry using multiple letters to avoid conflict. If the date of imprint is uncertain, add the workmark to the Cutter. Add suffix TB.
Call Number: 094.9 Y82 1834c TBFor all items, add Pennsylvania imprint subject headings. (See below)
Note: "Pennsylvania imprints" in other collections use the same Dewey call number, unless otherwise instructed. Suffix TB is not used.
Pennsylvania imprint subject headings
All items published in Pennsylvania before 1841 ("Pennsylvania imprints") require special access to the publishing information. The following non-standard subject headings are added, using second indicator 4:
Multiple publishers, etc. require separate 650 fields. Publisher names are entered surname first. Fields are created for each date, if there are no more than six in a range; otherwise for first date only. Fields for uncertain dates are omitted. Place names are input as first listed in the List of Pennsylvania Cutters.
650 _4 Pennsylvania imprints |x[name of publisher or printer] 650 _4 Pennsylvania imprints |y[date] 650 _4 Pennsylvania imprints |z[place of publication]
Note: Local subject headings should follow LC subject headings.
260 Philadelphia : |bB. Franklin and D. Hall, |c1752-1776. 500 Vol. 4-6 printed and sold by Henry Miller. 650 _4 Pennsylvania imprints |xFranklin, Benjamin and D. Hall. 650 _4 Pennsylvania imprints |xMiller, Henry. 650 _4 Pennsylvania imprints |y1752. 650 _4 Pennsylvania imprints |zPhiladelphia.
11. Priestley Collection
A Treasure collection of works by or about the scientist Joseph Priestley. All items are classed in Dewey using the call number above.
Home Location: PRIESTLEY Abbreviation: Priestley Dewey call number: 540.8 [part of collection] [title cutters, workmarks] [date] T
The first Cutter is taken from the part of the collection to which the item belongs (see "Collection Cutters" below). When a second Cutter is needed, precede it by a space and adjust to avoid conflict between different authors. Assign the second Cutter from the Cutter-Sanborn tables.
Workmarks from title are added to distinguish titles by the same author, and expanded to avoid conflicts when necessary. Use dates to distinguish editions or versions.
For translations, add the upper case first letter of the language of text following the workmark. Subfield |b should end with a T, preceded by a space, unless the item is oversized, in which case Q or F are the final element.
Collection Cutters:
P1 Scientific writings by J. PriestleyAdd Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See Pennsylvania Imprints [the collection])Add a lower case workmark taken from the first word which is not an article of the title.
Call Number 540.8 P1eF T
[title begins with E and is a French translation]Call Number 540.8 P1c2 T
[title begins with C and is the 2nd ed.]P2 Religious and sociological writings by J. Priestley
Add a lower case workmark taken from the first word which is not an article of the title.
Call Number 540.8 P2cont 1795 T
P3 Miscellaneous writings by J. Priestley
Add a lower case workmark from the first word which is not an article of the title.
Call Number 540.8 P3mi T
Call Number 540.8 P3mi 1796 TP4 Manuscript writings by J. Priestley
Add a lower case workmark from the first non-article word of the title.
P5 Biographical and critical writings about Priestley
Includes all works not by Priestley unless they fall into the P6 category.
Add a second Cutter, preceded by a space, for the author. Use two digits unless more are needed to resolve a conflict with another author. Add a workmark for title if there is more than one work by the author.
Call Number 540.8 P5 H57 T
Call Number 540.8 P5 Am35h T
P6 Books associated with the Priestley family, i.e., books owned by Priestley or his family
Add a lower case workmark taken from the author's last name. Use two letters or more to resolve a conflict (practice has varied).
Call Number 540.8 P6ba T
P7 Photographs
Add a lower case workmark from the first non-article word in the title.
Call Number 540.8 P7a T
12. Roxburghe Club Collection
All items in the Roxburghe Club Collection have the call number listed above. Do not use call numbers found on copy. If you have a conflict because there is more than one edition within one year, add a, b, or c to the call number.
Home Location: ROXBURGHE Abbreviation: Roxburghe LC call number: PR1105.R7 [year]
13. Stapleton Collection
Home Location: STAPLETON Abbreviation: Stapleton
Stapleton is a discrete collection with a large number of Pennsylvania imprints. Parts of this collection were formerly given Dewey class numbers. These have been remarked to LC. All items in this collection should be given an LC class number.
Add Pennsylvania imprint subject headings for items published in Pennsylvania before 1841. (See Pennsylvania Imprints [the collection])
This page is designed and maintained by the Special Collections Cataloging Team.
Comments about this page may be sent to John Hamilton.