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Cataloging Home
Identifying Special Formats/Material
Accompanying Material | Atlases | Books with Discs/Disks | CIP Items | Conferences |
Education Library Material | Foreign Language Material | Non-Book Material | PromptCat |
Rare Books Material | Serials | Sets | Special Call No. Requests |
Subjects Lacking for Non-Lit Items | Z Class Numbers
Education Library Material | Foreign Language Material | Non-Book Material | PromptCat |
Rare Books Material | Serials | Sets | Special Call No. Requests |
Subjects Lacking for Non-Lit Items | Z Class Numbers
Accompanying Material
Accompanying material (e.g., sound recording, CD ROM, map, etc.) is accounted for in the bibliographic record in either the 300|e or in a 500 note.
Example:
Atlases (Geographic)
When any of the following apply, consider the item to be an atlas. Do not catalog it. Refer it to the Maps Team.
- Rec_Type (i.e., Type of record) in Fixed Fields area has a value of "e" for Cartographic material.
- 300|a 1 atlas
- Title page or 245 contains the term "atlas"
Books With Discs/Disks
Do not catalog new material with accompanying software (e.g., CD ROM, disk) until trained to do so. See Books with Disks/Discs documentation.
CIP Items
Until CIP training is received, refer all items having CIP records. CIP records will most often have the Enc_Lvl set as 8 and have an incomplete 300 field. It is also not uncommon for the publication date to be off by a year in the 260|c, 050, or Date1 field.
Example:
Conferences Without Full Cataloging
Look for evidence that an item might be a conference by the presence of any of the following in The CAT record or on the item:
- 111 or 711 field
- 110 or 710 field with |b[meeting keyword]
- 500 note containing information about a conference or meeting
- Indication of: date, place, [meeting keyword], etc. (e.g., April 2-5 at the Manor Hotel and Conference Center, Chicago, Ill.)
- The words: "Proceedings," "papers," "abstracts,"
711 Example
110 Example
The presence of meeting keywords in the name, title or on the title page may indicate that an item is from a conference.
|
Assembly Colloquium Conference Congress Convention Course Council Exhibition |
Expedition Fair Festival Forum Game Meeting [Athletic contests] Panel |
Round table Seminar Study group Symposium Synod Tribunal Working group Workshop |
Note: This list is not complete.
Education Library Material
Do not catalog fiction or picture book material for the Education & Behavioral Sciences Library until training is received. See Education Library Juvenile Books documentation.Item Type: JUVENILEBK
Foreign Language Material
Do not catalog material in any language other than English unless trained to do so.
PromptCat
- When a selector requests a particular call number that has not been provided by the PromptCat service, refer the item to the original catalogers if copy cannot be found elsewhere that uses the requested call number.
- PromptCat should not provide serial cataloging. If this occurs, give the serial item(s) to the Serials Cataloging Team.
Non-Book Material
The Rec_Type and Bib_Lvl codes in the Fixed Fields section will help identify monographic book material.
Default values for each for books are as follows:
- Rec_Type (i.e., Type of record):
- a = Language material (default)
- Bib_Lvl (i.e., Bibliographic level):
- m = Monograph (default)
When the codes do not match either of these, question whether the item being cataloged is a monographic book. Check the Fixed Fields Cheat Sheet for MARC (Books) Format for other valid codes or refer the item to the appropriate format team in Cataloging.
| Examples of some Rec_Type and Bib_Lvl default codes for other non-book items (also see the complete Fixed Field Cheat Sheets linked off of the WorkFlows Documentation page): | |
| Audio Recording: |
|
| Computer File: |
|
| Map: |
|
| Score: |
|
| Serial: |
|
| Video: |
|
Rare Books Material
Do not catalog any material designated for the Rare Books Room. Refer to the Special Collections Team.
Serials
See Non-Book Material above and the document Identifying Serials. Also note that PromptCat should not provide serial cataloging. If this occurs, give the serial item(s) to the Serials Cataloging Team.
Sets
Sets and multipart items are identified by the presence of either a specific number of volumes ( 4 v. ) or "v." in the 300 subfield |a. Contents of a set are often given in a contents note - field 505. The 260|c may have a dash after the date. Multiple isbns for individual volumes or a set isbn may also be present in the record. Refer new set titles and added set volumes when they have not already been cataloged for another location until set training is received.
Example:
Special Call Number Requests
When a selector requests a particular call number that has not been provided by the PromptCat service or which is not present in the bib record, refer the item to the original catalogers if copy cannot be found that uses the requested call number.
Subjects (i.e., 6XX Fields) Lacking For Non-Literary Items
When an item is not literature, it must have at least one of the following subject fields with the indicator in the second position a 0:600, 610, 611, 650 or 651.
If it does not, refer it to the original catalogers.
Literature = novels, poetry, etc.
Z Class Numbers
Refer items that have a call number classed in the following range: Z5000-Z8999.This class range is for bibliographies, which are now classed by subject rather than as bibliographies in Z.
Accept other Z class numbers.