Members attending: John Attig, Judith Ahronheim, Marifran Bustion, Ann Caldwell, William Fietzer, Beverly Geer, Arlene Klair, Norman Medeiros, Robert Withers
Absent: Keith Powell
Guests:

1. Opening Announcements:

   NRMC has indicated to Karen Calhoun our interest in participating on Task Forces associated with LC's Action Plan.

   Minutes of the last meeting were reviewed and approved with minor revisions.

2. San Francisco Program: John Attig asked for suggestions on what to do with materials from the San Francisco Metadata and the Web program. Mary Woodley will send him the additional digital presentation files that she received and John will post them all on the web, with links from the ALCTS site, where summaries and minutes are already posted.

3. Atlanta Program: Judy Ahronheim reported that the program for the Atlanta Summer conference will be entitled Fish, Fungus and Photos: Librarians as Metadata Collaborators. Speakers will include Susan Rappaport of the American Museum of Natural History, Stephanie Haas of the Digital Library Center, University of Florida, Nuala Bennett, UIUC Digital Cultural Heritage Community Project, and Bill Garrison of the Colorado Digital Library Project. The program is scheduled for Sunday, but time conflicts will need to be resolved at tomorrow's Program Committee meeting.

4. ALCTS Toronto Preconference Metadata Institute: Mary Woodley reported that a list of possible speakers has been submitted for this 2 day conference that NRMC will co-sponsor. There will be a significant budget request made to ALCTS, since a number of non-US speakers are being sought. There will be an emphasis on international collaboration, with topics including: ONIX, multiple metadata projects, the management of European schemes, international authority files, etc.

5. NRMC Web Page Task Force: Bill Fietzer distributed copies of a prototype site design. Three possible drafts of a mission statement were also distributed. The statement is not intended to replace the full official charge, but to serve as a short introduction to the activities and purpose of the Committee. Discussion followed regarding placement of categories on the page and the appropriate location for reports. John Attig clarified the functions of the Links and Liaisons section. He agreed to review the site and remove older, non-functional entries. The Search link will be removed from the site footer until it is known which search engine could be used. Once the Task Force has settled on a stable set of contents, Attig will improve the design of the site.

6. PCC Proposal Update: Mary Woodley reported on Committee attempts to collaborate with the PCC on creating a registry for metadata standards. Karen Calhoun has stepped down and her successors have not responded to our approaches. Woodley is waiting to see who gets appointed to the portion of the LC Action Plan regarding registries before proceeding further.

7. CC:DA Update (submitted via e-mail by Ann Sandberg-Fox):
   • Laurel Jizba and seven members examined the Specific Characteristics of Electronic Resources and propose changes in AACR2 , included are areas 3, 5, and 7. The final report is at http://www.ala.org/alcts/organization/ccs/ccda/tf-scer1.html. JSC has agreed to eliminate area 3 for electronic resources, but hasn't acted upon the agreement yet.
   • A document regarding the retention of area 5 is in the hands of the JSC and ALA is awaiting comments.
   • An Appendix stating what kind of document changes require a new bibliographic record to be created and when it is possible to amend an existing one is also being examined, but may await related activities associated with the LC Action Plan and its resulting Task Forces. Barbara Tillett will be the liaison to whichever Task Force is given responsibility for discussion of the topic. A report of the previous consideration of the appendix is available on the CC:DA web page.
   • The final report of the ONIX Task Force is available on the CC:DA site is at http://www.ala.org/alcts/organization/ccs/ccda/tf-onix1.html.
   • Task Force for Uniform Resource Identifiers is in the process of writing a first draft that will include rules for URIs (http://www.ala.org/alcts/organization/ccs/ccda/tf-uri1.html).
   • A new task force will probably be formed to examine AACR2 inconsistencies and clean them up.

8. CC:DA and MARBI Update (John Attig):

   The revisions to Chapter 9 have been published. There is a Web tutorial from OLAC on the changes.

   Revisions to Chapter 12 on integrating resources are on schedule for publication by ALA, probably this summer, as part of a full new revision of AACR2. CONSER and/or NASIG may do a training package to reflect this and CONSER documentation is being rewritten to accommodate the changes.

   JSC is considering work and expression as organizing models for catalogs. A JSC report that suggests better techniques for collocating manifestations of some expressions is available at the JSC web site. They are looking for suggestions to clarify definitions of work and expressions and how to apply them to AACR rules.

   MARBI has a large agenda this conference. Items of interest to NRMC include:

   • Proposal to add URL subfields to 508 and 511 fields and to the 670 field in authority records
   • Proposal to represent Dublin Core date in the 049
   • Discussion paper on OCLC faceted topics (FAST) requesting MARC record format accommodation
   • Proposal to permit 260 and 300 in the Holdings format
   • Discussion paper suggesting a technique for indicating non-filing characters at any point in a record
   • Discussion paper proposing more types of physical media for electronic resources
   • Discussion paper: character set request from Canada
   • The first set of UK requests for support of UKMARC features in MARC21

9. Cataloging Subcommittee: Discussion of the Committee was tabled until Monday.

10. Standards Bibliography (C. Preston): Preston proposed an e-mail session to determine what categories of the Bibliography should be retired and what new categories and protocols should be addressed. A decision was made that the subcommittee working on the bibliography should make any needed changes and then worry about whether ALCTS will want to treat it as a new edition.

11. Standards Activity Updates (Preston):
    • NISO: Z39.50 is up for its 5-year review. There is some discussion of how to do Z39.50 for HTML over browsers. SICI is also up for review. There has been no BICI activity. A Virtual Reference Desk committee has been chartered.
    • IETF: INS is moving toward registering NIDs for URNs. The IRTF on Networked Resources has been disbanded.
    • W3C: Taxonomy work is now out for public comment.
    • Dublin Core: The Initiative has been reorganized. Maks Dekker has been hired to supervise working groups and task forces. Eight staff will attend working group meeting to keep them on track. A conference is now attached to the working group meetings. There is now a discussion paper on metadata registry requirements and realities.
    • METS (Metadata Exchange Transfer syntax): developing standard that uses XML as a way to manage metadata.

12. Future NRMC Programs:

    NRMC is a co-sponsor of the 2003 Metadata preconference

    Suggestions were solicited for possible Sunday afternoon programs in Toronto, 2003:

    • Co-sponsor a program with MAGERT on GIS notation in descriptive records
    • Kinds of metadata schemes and who's applying them
    • ONIX--Brian Green with LC on a panel
    • Metadata standards for numeric data
    • Using other metadata as a basis for MARC records
    • Look to LC Action Plan for further ideas.

Respectfully submitted, 1/20/2002
J. Ahronheim

Members attending: Judith Ahronheim, William Fietzer, Arlene Klair, Keith Powell Norman Medeiros, Robert Withers, Mary Woodley, Chair
Absent: John Attig, Marifran Bustion, Ann Caldwell, Beverly Geer
Guests: Su Yung Park

1. Welcome

2. Introductions

3. Metadata Taskforce Reports:
   1. Issues of Interfacing: Klair, Preston, Woodley
      Arlene Klair recapped the Committee's response to the CC:DA's Task Force on Metadata by breaking down their recommendations into four subject areas of interest. Issues to consider are seamlessness, diversity, recommending ways to incorporate metadata into library operations and records, searching Z39.50 databases, and ways to evaluate how different systems work. The role of metadata in library schools' curriculums provides a major concern.
      Charles Wilt felt that this may be ALCTS's most important role in continuing education. The Committee decided to continue to act for change in the areas of incorporating metadata into libraries, library schools' curriculums, and developing criteria to evaluate the effectiveness of metadata in the working of different systems.

   2. Non-traditional Knowledge Management: Preston, Powell, Stewart-Marshall
      Keith Powell promised to continue to work on this application of metadata.

   3. Cataloging (Attig, Carter, Ahronheim, Hayes)
      Judith Ahronheim promised to continue working on incorporating metadata into AACRII. Ann Fox is the Committee's liaison in this area.

   4. Conceptual Maps (defunct)
      Diane Hillmann has done some work in this area to further identify metadata types and its application to partnered relationships. The Committee decided that this topic has been subsumed by libraries' formats, non-traditional KM, and the standards subcommittee.

4. Old Business:

   Cecilia Preston had a conflict and was unable to report on developments in standards.

   Woodley reported that the Metadata Institute, the two-day preconference scheduled to be held before the annual convention in Toronto in 2003 expected to draw 250 participants. Ten to 12 speakers would participate. The Committee would meet Monday to refine the speaker list. The focus would be international collaboration and projects related to it.

   Some presentation ideas include:

   • Canadian collaborative efforts
   • LC action plan and its relationship to similar efforts in the UK and Australia
   • Onix: the publishers' data set and the move to incorporate it into libraries' catalogs
   • Schema projects, a Clearinghouse for European metadata
   • Asia projects
   • Dublin Core library profile
   • Budget considerations

5. New Business:

   Woodley felt that it was in the Committee's best interest to lobby to participate in LC's Action Plan.

   Areas for involvement include discovery tools, protocol adoption, evaluation tools, enhancing access to and display of records, survey for what tools exist now to go across resources.

   Su Yung Park volunteered to help with this effort.

   Other topics for NRMC involvement:

   • ID registry of databases (NISO Standard)
   • Best practices
   • Preferred vocabularies
   • Libraries profile
   • Mapping to common standard (Dublin Core is de facto standard)
   • XML
   • Interoperability

   Woodley asked the Committee whether they felt this effort would be worth it. After some discussion, everyone agreed that it was. Woodley said that she would e-mail everyone regarding the three task forces to give their evaluation of the LC action plan. Should we take a different tack or duplicate it?

   Ann Fox has suggested a creation of a registry of teach tools on metadata on the web with links to PowerPoint slides, etc.

   Woodley also asked us to brainstorm about what would make the NRMC more visible. How could the Committee better market itself? Suggestions:

   • Send out e-mails on NRMC programs
   • Advertise on AUTOCAT, Infra-Lib, XML for Libraries, Web for Lib
   • Update our web pages on metadata standards
   • Create interactive web site
   • Guest reports

6. Adjournment

Respectfully submitted, 3/15/2002
William Fietzer

Copyright © 2002 by the American Library Association.
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