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We will accept .htm, .html, .doc, .rtf, .ppt and other documents in electronic format, such as course syllabi, reading lists, lecture notes, sample students assignments, etc.
We prefer such documents in electronic format, rather than paper, if available. The .pdf files produced from these formats are generally of much higher quality than scanned documents
Files may be sent as email attachments to ereserves@psulias.psu.edu
- Send files in batches of no more than four files per email
- Complete the Electronic Reserve request form or send a complete citation for each reading in the body of the email
- Create logical file names that can be easily matched with the citations (e.g. authorname..pdf, title.pdf, etc.). If splitting a document into two or more files, use file names that indicate the order of the files (e.g. smitha.pdf, smithb.pdf, smithc.pdf, etc.).
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Note: Because we have optimized our processes to ensure consistent file size and document quality, we generally prefer to scan most documents ourselves. If you prefer to scan your own documents, please review the following:
File Size: This issue is critical when scanning, particularly for students accessing electronic reserves off-campus through a standard dial-up connection. We recommend that files be no larger than 1 MB:
- Avoid scanning in color: The large file size of a color document can cause downloading and printing problems
- Pages with all text: Scan these pages at a resolution of 200 dpi (dots per inch) using the black-and-white bitmap, line art, text, or monochrome setting (varies depending on scanning software).
These settings should convert every pixel to either pure white or pure black, depending on where it falls on the spectrum between these two poles. This produces clear contrast between text and background and, since the image contains only two colors, a comparatively small .pdf file.
- Pages with images: Scan these at 300 dpi using the grayscale setting (also known as the image or text & image setting).
This setting preserves the 256 shades of gray between black and white recognized by most scanners, and thus reproduces images like paintings and photographs much more accurately. However, the recognition of 256 colors (versus two with the black-and-white setting) and the higher resolution yield much larger .pdf files.
- Split documents of more than 12 pages into two or more files of no more than 12 pages each.
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