Guideline UL-ADG01 Internal Guidelines for Library Closings

Main Policy Content

Contents:

  • Purpose
  • Guidelines
  • Cross References

PURPOSE:

To identify processes and notifications needed when closing a library and/or making a collection unavailable for an extended period of time due to building renovations, remediation, collections moves or for other reasons. This guideline applies to all Penn State Libraries locations.

GUIDELINES:

In the event of an extended library closure or interruption of the availability of collections, please notify the following:

Libraries Strategic Technology – to update hours of operation webpages and to make specific collections/locations non-holdable in Symphony through updating location policies or amending the hold map in Symphony

ILL – to update ILLiad, PALCI, UBorrow and Access PA

PRaM – to help inform stakeholders, library users

IDS (Interlibrary Delivery Service of Pennsylvania) – Contact by phone at (800) 770-4822 or email ids@bucksiu.org if there will be changes to IDS delivery

Receiving Room (University Park) – as necessary, for changes affecting receiving, shipping

CROSS REFERENCES:

For emergency or weather-related closing consult:

Guideline UL-HRG09 Weather/Emergency

Guideline UL-ADG17 University Park Campus Cancellations and Delays - Library Response

Guideline UL-ADG15 Reduced Staffing Procedures - Pattee and Paterno Libraries, University Park Campus

Effective Date: December 7, 2009
Date Approved: December 7, 2009 (Dean's Library Council)

Revision History (and effective dates):

  • December 16, 2019 -- Revised guideline 
  • December 7, 2009 -- New guideline

Last Review Date:  December 2019