If Library material has been lost by a patron, the Libraries typically will assess replacement costs that are an average of the current replacement costs of any materials within a given subject. This average cost may be greater or lesser than the actual replacement cost for a particular item. In addition to this replacement fee, a patron will be assessed a general processing fee of $25.00 and overdue fees if applicable. If a patron loses an item, he or she has several options available:
- Payment of Fees - The patron may elect to pay the Libraries' charges.
- Replacement of Material - The patron may elect to replace the material. Replacement material must be in good (i.e., no broken bindings or writing on any text pages), but not necessarily new, condition. The replacement copy must be bound as a hardback or a $15.00 binding fee may be assessed. Also the material must be the same edition. If a patron provides replacement of material, the Libraries will waive all lost fees. Processing and overdue fees remain.
Depending on the circumstances, either payment of fees or replacement of material may be recommended. For example, if there is a reasonable chance that a lost item will eventually be found, payment of fees may be the better option, since the patron will be refunded all lost fees should the item be returned within six months of its bill date (overdue fees and a portion of the processing fee will not be refunded). If it is unlikely that a lost item will be found, replacement of material may be a better option, as the patron will not be responsible for lost and processing fees and may be able to find a good-quality used copy at a lower price.
Please note that the Libraries cannot issue a refund to patrons who have provided replacement materials, rather than having paid the replacement fees, if the lost materials are found. Only if replacement fees are paid and lost materials found within six months of their bill dates will the Libraries issue a refund.
Please Note: The decision to pay replacement fees or provide replacement material is final. We cannot accept replacement material after a patron has paid replacement fees for the same item.