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Penn State University Libraries

Contact

Cataloging and Metadata Services
126 Paterno Library
University Park, PA 16802-1808

Staff Directory

Phone: (814) 865-1755
Fax: (814) 863-7293
ul-cataloging@lists.psu.edu

Glossary

 

A

AACR2r
Anglo-American Cataloging Rules, 2nd edition, 1988 Revision. Internationally accepted cataloging rules, followed by PSU since publication.


Accompanying material
Item in any format which is issued with and is intended to be used with the item being cataloged; such materials are usually described on the same catalog record (at the end of the collation or in a note), and may be shelved separately or housed with the main item, e.g., in a pocket.


Added title page
A title page complementary to the one chosen for the main entry of a work. The added title page may precede or follow the main title page with which it is issued and may be more general, as a series title page, or, a title page in another language either at the beginning or at the end of the work.


AV - Audiovisual.
Material that conveys information primarily by image rather than by text, such as, films, slides, pictures, and videorecordings. This type of material requires special equipment for use, such as a videocassette recorder (VCR).
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B

Barcode
The label attached to an item to enable it to be circulated through the marking system and the automated circulation system (Inventory Control Program, or ICP). It is a "zebra code" or "product code" label bearing a unique number represented by varying width stripes, which is intended to be "read" by a light pen. see also Item number. The Cataloging Department writes barcode numbers as *17956413 rather than A000017956413. The asterisk identifies the number as a barcode and not some other number such as the LIAS number.


Bibliographic volume(s)
The numbered volumes in a multipart item. Includes the volume designator, e.g., v. 1; pt. A-B; Bd. 8a; no. 62. see also Physical volume(s), Volume.
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C

CAT
Penn State's OPAC. Contains bibliographic records for our holdings.


CatMarking
The section responsible for all labelling and marking of library materials, typing of authority cards for UP. Formerly part of Physical Processing.


CES Label Request
The form used by a campus to request printed labels for a location already recorded in LIAS as owning a particular title. The LIAS record is also updated with information provided on the form.


CES Libraries
Commonwealth Education System (Libraries). Also called CCL (Commonwealth Campus Libraries).


CES Request for Cataloging (CRC)
The form used by a campus to request processing of any title new to its location; it is routinely accompanied by a surrogate of the item. Formerly called: CCL Catalog Card Order Form for Gifts. Referred to as CRC.


CES Serial Title Change Notification Form
The form used to notify a CES library of a serial title change and updated cataloging for that title.


CRC - see CES Request for Cataloging


CRS Cataloger - Collection and Reference Services Cataloger
Librarians from the Collection and Reference Services Division who are assigned to the Cataloging Dept. as one-third of their assignment, to catalog materials in their subject areas for all PSU libraries.


Checkpoint labels
Security devices applied to items to prevent their being taken from the Libraries without having been charged out.


Chief source
The area on an item, such as the title page of a book, where information of bibliographic interest to the cataloger is concentrated.


Collection code
see Location code


Collective title
A title proper that is an inclusive title for an item containing several works, e.g., Three Chekhov plays.


Computer file
A data and/or program file encoded for manipulation by computer. Computer files may be stored on CD-ROMs, floppy disks, microdisks, or magnetic tapes.


Copy (copies)
Refers to identical items, i.e., two or more copies of the same edition of the same work. A variation in printing date is allowed as long as the content of the item has not been changed. The word copy also refers to a cataloging record in a database that is "copied" or used as the basis for copy cataloging.


Cover title
A title printed on the cover of the item as issued.
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D

Disc
The term used for sound and video recordings in disc form.


Disk
The term used for a medium on which is stored machine-readable data or program files (computer software); also referred to as a computer disk.


Documentation
Printed material which accompanies other materials (usually non-book), and which explains, gives instructions for use, or otherwise functions as a guide to the major materials.
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E

Edition
All copies produced from essentially the same type image, whether by direct contact or by photographic or other methods, and issued by the same entity.
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I

ICP
Inventory Control Program. LIAS automated circulation system.


ISBN/ISSN
International Standard Book Number (ISBN) / International Standard Serial Number (ISSN). A unique number assigned to and printed on a book or issues of a periodical by the publisher which corresponds to the title, and which can be used by the publishing and library communities to quickly and easily identify a given work. Included in cataloging records and used in LIAS and other databases as an access point.


Information Access Services Division
One of the three divisions of the University Libraries. It is composed of the Access Services Department, Acquisitions Services, Cataloging Department, and Commonwealth Campus Libraries. The division is responsible for ordering and cataloging materials, maintaining records in the online database, and the management of library materials at all locations.


Item number
The number reflected on the barcode attached to the book or item for use in the automated marking and the automated circulation systems. The number is stored in the 090 Field of the bibliographic record for all items processed after May 1981, and in the ICP database for UP items, and may be used as an access point for both databases. see also Barcode.
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L

LC
The Library of Congress, Washington, D.C.; the de facto national library of the United States and a large cataloging agency. These initials should be used only to designate official functions of the Library, such as LC classification, or LC subject headings, meaning those approved and maintained by the Library of Congress.


LCCN
Library of Congress Control Number. The unique number assigned to a cataloging record by the Library of Congress. LCCNs are also assigned to publishers in advance of publication, so that the number may be printed in the item or used in advertising the item. The LCCN is used as an access point to a bibliographic record in LIAS and in national databases. The LCCN was formerly referred to as the LC Card Number. We still use this older name on some of the forms used in CES cataloging.


LCMARC
See MARC record


LCSH
Library of Congress Subject Headings. Refers to the list of authorized subject headings used by LC in cataloging. Used also by PSU and most U.S. academic libraries.


LIAS
Library Information Access System. The PSU Libraries' automated cataloging and circulation system. The LIAS database provides access to a portion of the MARC tapes, the PSU Inventory Control (ICP) database, catalog records for UP and CES libraries (The CAT), holdings in all formats added since 1981, and records for most UP and CES titles cataloged before 1981.


LIAS number
The unique control number sequentially assigned to a catalog record as it enters The CAT. The number displays in arrowed brackets at the upper left corner of the MARC screen. It is a unique access point. Formerly called Register number.


(LP) Long-playing sound disc
A 33 1/3 rpm sound disc, usually 12 inches in diameter. see also Disc.


Label Request
See CES Label Request


Leaf
One of the units into which the paper is folded to form part of a book, etc.; each leaf consists of two pages, one on each side (recto and verso), either or both of which may be blank. (Plural: leaves) see also Page


Location code
A two-character code assigned to LIAS locations to designate libraries, special collections, or shelving areas. Any given library may have several locations, each of which has its own code. The code is displayed by the two characters on the LIAS MARC screen in the 090$c, but displays as a full name, and its address within the library, on the record, or public display.
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M

MARC - MAchine Readable Cataloging
Refers to the data elements and format used to code ("tag") the information in a bibliographic record. LIAS uses the MARC tagging conventions to input and store bibliographic records.


MARC record
The name for the Library of Congress catalog record, directly accessible through LIAS, and used for cataloging when available. Also called LCMARC.


MLP - Minimal Level Processing.
A function in processing a new item by which an item with no available cataloging copy receives a brief bibliographic record; the record is accessible on LIAS. UP items can then be shelved in a closed area and yet be used while they await full cataloging; CES items have MLP records in LIAS only until all cataloging problems are resolved.


Machine-readable data file
See Computer file


Monograph
An item complete in one part, i.e. a nonserial item, or one which is complete, or is intended to be completed, in a finite number of separate parts (a set). Usually refers to a printed item (a book), or a photographic reproduction of a printed item (photocopy, microform, etc.). Includes any item not treated as a serial.


Monographic series
See Series


Monographic set
See Set
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N

Nonbook material
  1. Any material that conveys information primarily by sound and/or image rather than text, such as sound recordings and motion pictures.
  2. Material that requires special equipment for use, such as video recordings and computer software.
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O

OCLC - Online Computer Library Center, Inc.
The bibliographic utility located in Dublin, Ohio, whose main services are an online bibliographic database, an authority file, and an online Interlibrary Loan (ILL) System. PSU belongs to OCLC and contributes to and uses its services.


Ownership stamp
A stamp used to identify items as belonging to a particular library or location, it usually gives the name and a brief address. Also referred to as a property stamp.
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P

Page
One of two sides of a leaf; see also Leaf.


Periodical
A publication issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely (e.g., journals, magazines)


Phonodisc
See Disc


Physical Processing
Formerly, the section responsible for all labelling and marking of library materials, typing of authority cards for UP, and the binding and physical maintenance and repair of UP library materials. These functions are now split between two teams: CatMarking and Preservation/Binding.


Physical volume(s)
The actual number of physical pieces in a multipart item: 6 v. (6 physical pieces); 2 v. in 1 (1 physical piece); 3 v. in 5 (5 physical pieces, e.g., v. 1, v. 2a, v. 2b; v. 3a, v. 3b). - see also Bibliographic volume(s), Volume.


Preservation/Binding Team
Responsible for binding, physical maintenance, preservation and repair of all UP library materials. Formerly part of Physical Processing.


Printing
All copies of an edition of a book, etc., printed at one time.
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R

Recto
The right-hand page of a book, usually odd-numbered; see also Verso.


Register number
See LIAS number


Reprint
A new printing of an item made from the original type image; it may reproduce the original exactly or it may contain minor, but well-defined variations.


Rush Campus-Ship order
Rrefers to an order for an item urgently needed at the campus which is ordered through the Acquisitions Services, but sent from the distributor directly to the campus. The title is cataloged from a surrogate supplied by the campus after the item is received.
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S

Serial
A publication issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely.


Series
A group of separate monographic items related to one another by the fact that each item bears, in addition to its own title, a collective title applying to the group as a whole. The individual items may or may not be numbered. Some titles could be handled as either a serial or as a monographic series. Each item in a series can be classed separately or the series as a whole can be classed together.


Series title
The name of the series to which a book belongs, indicated on the cover, title page, book jacket or somewhere else in the book.


Set
A multipart item intended to be complete in a finite number of parts, as opposed to a serial or series which may continue indefinitely.


Software
See Computer files


Sound disc
See Disc


Source order
A purchase, made locally by the campus library. After purchasing the item, the campus sends the invoice and a surrogate to CAST who processes the order and then sends the surrogate to Cataloging for addition to The CAT.


Standing order
A general order to a dealer to supply the volumes or parts of a particular title or type of publication as they appear, until notified otherwise.


Surrogate
Refers to the photocopy of specified portions of an item which contains bibliographic information allowing the title to be cataloged without the item in hand, Additional information should accompany the surrogate in the form of annotations to the surrogate or a CRC.
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T

Title page
A page at the beginning of a book, bearing the title proper and, usually, a statement of responsibility, or author statement, plus an imprint, or publisher information; "t.p. and verso" refers to both sides of the leaf. see also Cover title.
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V

Verso
The left-hand page of a book, usually bearing an even page number; see also Recto.


Video disc
See Disc


Volume
A major division of a work. Bibliographically, a volume will usually have its own title page and pagination; it may or may not be bound separately. Physically, a volume consists of all of a multipart item that is contained in one cover. The number of physical volumes may or may not coincide with the number of bibliographic volumes in a work. The term, volume, should not be used to mean copy. See also Bibliographic volume, Physical volume(s).


Volume designator
The numeration of a multipart item: volume (v.); part (pt.); [year]; number (no.); Band (Bd.); tome (t.), etc. Usually followed by a number(s), sometimes by a letter, etc. - see also Bibliographic volume(s); Physical volume(s).
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