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Penn State University Libraries

Contact

Music/AV Team
126 Paterno Library
University Park, PA 16802-1808
ul-musicavcat@lists.psu.edu

Cataloging and Metadata Services
126 Paterno Library
University Park, PA 16802-1808

Staff Directory

Phone: (814) 865-1755
Fax: (814) 863-7293
ul-cataloging@lists.psu.edu

Standards and Checklist for Cataloging Kits

Refer for possible Enhance (must have item in hand):

  • Title misspelling that would prevent finding the item
  • Incorrect title indicators
  • No call number of any kind
  • No subject headings
  • Missing or incorrect information for series, personal name, corporate name, uniform title

Kits Checklist
Tag Field Name Required by OCLC? Action
Rec_Type Type of record Mandatory Verify that value is o. If not, refer.
Bib_Lvl Bibliographic level Mandatory Verify that value is m. If not, refer.
Enc_Lvl Encoding level Mandatory Accept if full level (values are [blank], 1 or I.) Refer all others.
Desc Descriptive cataloging form Mandatory Verify that value is a. If not, refer.
Type_Ctrl Type of control Req if applicable Should be blank. If not, refer.
Entrd Date entered System-supplied System-generated. Do not change.
Dat_Tp Type of date Mandatory Verify, correct or add. (Most common value is s.)
Date Date 1 (Date 2) Optional Verify, correct or add.
Ctry Country of publication Req if applicable Verify, correct or add (corresponds to 260a.)
Lang Language code Mandatory Verify, correct or add.
Mod_Rec Modified record Req if applicable Accept.
Source Cataloging source code Mandatory Accept.
Time Running time Mandatory Verify that the value is nnn.
Audience Target audience Optional Accept.
GovtPub Government publication Mandatory Verify, correct or add.
Type_Mat Type of material Mandatory Verify that value is b. If not, correct or add.
Tech Technique Optional Verify that value is n.
001 Key System-supplied Accept.
003 Data source System-supplied Accept.
005 Date/time stamp System-supplied Accept.
040 Cataloging source Mandatory Accept.
020 ISBN Req if applicable Verify, correct or add.
024 Other standard numbers Optional Verify, correct or add.
028 Publisher number Req if applicable Verify, add or correct.
029 Other system control number   Retain if it is a PSU annex locator code; delete 029's used by other cataloging agencies.
035 Local system number Optional Accept.
041 Language codes Req if apllicable Verify, add or correct (if multilanguage item).
043 Geographic area code Optional Accept.
050 Library of Congress call number Req (if transcribing LC copy) Accept.
082 Dewey call number Req (if transcribing LC copy) Accept.
100, 110 Personal/Corporate author Req if applicable Almost never appropriate for kits. Refer if found on copy.
245|a Title Mandatory Verify or correct.
245|h Medium (General material designation) Req if applicable Should be [kit]. Verify, correct or add.
245|c Statement of responsibility Req if applicable Verify or correct.
245|n,|p Number, name of part Req if applicable Verify, correct or add.
246 Variant title(s) Req if applicable Verify, correct or add.
250 Edition Req if applicable Verify, correct or add.
260 Publication, distribution, etc. (Imprint) Req if applicable Verify, correct or add.
300 Physical description Mandatory Verify, correct or add.
4XX/8XX Series Req if applicable Verify, correct or add.
500 General note Req if applicable Verify, correct or add.
546 Language note Req if applicable Verify, correct or add.
520 Summary Optional Verify, correct or add.
521 Target audience Optional Accept.
586 Awards Optional Accept.
541 Gift plate information PSU ONLY Add if required.
540 Public performance statement PSU ONLY Delete if information was supplied by member institution. Add/retain if info appears on container or supplied by Acq staff.
590 Local notes PSU ONLY Include surrogate note, etc. as appropriate.
6XX Subject headings Mandatory Accept all subject headings; At least one LCSH with 2nd indicator "0"  or one FAST heading must be present for non-literary items.
700 Personal name added entry Req if applicable Accept or add.(Refer if "unauthorized ".)
710 Corporate name added entry Req if applicable Accept or add. (Refer if "unauthorized ".)
856 Electronic location and access Optional Accept.
880 Unicode information   Retain.
938 Vendor specific ordering data System-supplied Delete.

 

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