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Penn State University Libraries

CIC Google Book Project

Started in 2009, the project's goal is to send roughly 200,000 volumes, including government documents, to Google for scanning and access. Selected titles (from a Google Pick List) and selected titles from the University Libraries' collections of distinction are currently being processed, prepared and sent for scanning.

Open Content Alliance

As a member of the Lyrasis' Mass Collaborative Digitization, the University Libraries' goal is to send 2,000 volumes in the next 2 years. For FY 09/10 selected content (PA agricultural titles on microfilm) are being sent to Internet Archive for scanning.

In-House Digital Production

Projects derive from the "annual call" and other requests from library administration are scanned by the Digitization and Preservation Department staff. In-house production scanning was launched in 1992.  Since then sixty-four collections have been digitized from fourteen subject or campus locations.   Collections from Juniata College and the State Library have also been digitized and hosted by the University Libraries. Public access to digital content is hosted by the University Libraries using three different platforms — CONTENTdm, DPubS, and Olive for Historic Newspapers. See the University Libraries gateway to digital content at: https://secureapps.libra


Penn State's eTD program began as a pilot project in the fall of 1998 with only doctoral dissertations.  By fall 2006 it became mandatory that all doctoral dissertations be submitted in electronic form (pdfs). Master's Theses went to all electronic by the spring 2008 semester. Starting in fall 2009 all Honors College scholars' theses (really bachelor papers) went electronic.    

Pennsylvania Digital Newspaper Project (National Digital Newspaper Program)

The University Libraries received a two-year NEH grant in 2008 to digitize 100,000 newspaper pages from microfilm. The four PA titles selected are:

  • Scranton Tribune - 17,082  pages; coverage range January 1897 to December 1902.
  • Philadelphia Evening Public Ledger - 54,200 pages;coverage range September 1914 to December 1922.
  • Pittsburg Dispatch - 16,198 pages; coverage range January 1889 to December 1982
  • Lancaster Daily lntelligencer - 12,520 pages; coverage range January 1880 to December 1889.

Newspaper images are hosted by the Library of Congress' Chronicling America database.  

Records Management and E-Records

Records management is "the management of documentary information for the purposes of supporting the goals and strategy of an organization. Unlike archives and libraries, the  main purpose of records management is not to support culture, but to support business activity.'' Today's electronic records program at the University Libraries is located in the University Archives of the University Libraries Special Collections Department. The University Archives can trace its origins back to 1904, but was only designated as the official repository of University records in 1985. Then in 1989 the University Archives initiated the University's records management program.

  • Policy AD 35 governs the regulations by which University records are defined, captured, utilized, stored, disposed of, and properly archived when they meet the University's criteria for constituting a "University Record" Note: In December 2005 a Digital Preservation Steering Committee was established to identify specification criteria for the development of an electronic record preservation system for University business records.


Based at Stanford University Libraries, LOCKSS is an international community-based initiative  of libraries and publishers working together to preserve e-content for the long-term. Approximately 400 leading scholarly publishers have granted permission for their content to be preserved and for the provision of post cancellation access by LOCKSS Alliance participants. The University Libraries currently has 4,379 archival units archived on its local LOCKSS box (server) in DLT. The University Libraries joined LOCKSS in 2006.


The University Libraries joined Portico in July 2007. Portico provides the University Libraries with campus-wide access to archived content when specific trigger events occur, and when titles are no longer available from the publisher or other source. Trigger events include:

  • A publisher stops operations; or
  • A publisher ceases to publish a title; or
  • A publisher no longer offers back issues; or
  • Upon catastrophic and sustained failure of a publisher's delivery platform.