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Penn State University Libraries

Services and Forms

 

Bindery

Library Only Services

The Bindery unit processes library materials to and from the commercial binding for all University Park locations and many campus locations.  Types of materials handled include periodicals and serials, monographs, music parts and scores, and newspapers.  Bindery staff also pull bindable units of accumulated periodical issues from the Pattee and Paterno Library locations and update item records in the Libraries’ on-line database when issues are bound.  The staff also collate and prepares newspapers and theses for microfilm.

Replacement Pages
When books are damaged or have pages removed or torn out, we offer our replacement pages service. This consists of finding an intact copy of the book, scanning the relevant pages, printing them, trimming them, and inserting them back into the damaged book to make it whole again.

 

Collections Care

Library Only Services

Book Repair

We do many book repair treatments in-house, including reinforcing hinges and gluing book flaps, repairing torn pages, inserting erratas, mounting paper pockets, constructing binders, and applying polyester covers.

Deacidification

Using the Bookkeeper's™ Deacidification Spray System, Collections Care can deacidify single items and small volume collections in-house.

In January 1999, the University Libraries launched its mass deacidification service. Based on years of testing and experimenting with various deacidification processes, Preservation Technologies, L.P's Bookkeeper process was chosen as our preferred method for treating acidic materials.

Mass deacidification is a process whereby library materials are treated to neutralized harmful acids in the paper in order to safeguard the paper from further acidic deterioration. The treatment extends the life remaining in the paper, but does not reverse any deterioration that may have taken place already. Depending on the type of paper, the useful life of the book can be extended three to five times longer than if left untreated.

For complete details on our program and operational procedures, see “Combating whole-book deterioration: the rebinding & mass deacidification program at the Penn State University Libraries", Library Resources & Technical Services, volume 43, number 3 (July 1999), pages 170-177. Information about the Bookkeeper system is available from the Preservation Technologies' web site.

Encapsulation

Using the Ultrasonic Welder for Polyester Film Encapsulation, we can seal fragile materials between sheets of polyester film, which support brittle paper to avoid wear and tear and keeps it from being exposed to air which may cause further damage. The encapsulator can secure any document from the size of a postage stamp to a 42 inch oversized wall map. It is also capable of internal, spot, and free-form wells, allowing multiple documents and irregularly sized objects to be encapsulated in separate pockets on a single large polyester sheet.

Consultation

We are always willing to share our experience with historical societies, small preservation initiatives, public libraries, individuals and others interested in preserving, repairing or maintaining their own precious items and small collections. We also welcome colleagues from other preservation and collections care organizations who would like to visit and share information. Appointments for visits, tours, and consultations can be scheduled through Sue Kellerman.

Training

Educating others about the importance of preservation and methods used in preserving materials is an ongoing work. Our doors are open to tour groups from schools and others, and we sometimes hold workshops on collections care, book repair and other topics. If you are interested, contact Sue Kellerman to learn more.

Disaster Response and Recovery

From natural disaster to man-made accidents, disaster can strike at any time. It is important to have a plan of action in place in the event of an emergency.  We can help you in the development of this plan, train you in disaster response and recovery, and assist you in salvaging collections within 48 hours of the emergency.

Not long after its formation, the Preservation department was called on to enact the most massive emergency preservation undertaking in the history of the Penn State Libraries. A burst pipe flooded the lower levels of the building, and thousands of books were exposed to the stale, muddy water. Read more about the 1993 Pattee Flood Recovery.

This collection water emergency and the experience that rose from it formed the core of the Preservation department's Disaster Planning and Recovery initiative. Digitization and Preservation is committed to expanding awareness and training on disaster response for library collections.

The sooner the recovery process begins, the more of your collection you will be able to save. We offer resources and consulting for any collector interested in developing their own disaster action plan. To learn more, visit our Disaster Recovery Plan page.

Disaster plan template

Additional disaster planning resources can be found on our Additional Online Resources page.

Should a disaster occur please contact us at (814) 863-4696.

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Digital Conversion

The Digital Conversion Unit processes and scans library material for all library locations and offers scanning services for the public for a fee.

Library and Public Services

Scanning

One of our primary services is scanning. Digital Conversion scans materials and creates digital image files using a variety of methods, depending on the type of object being scanned, preservation requirements, and size of the final image needed. We charge a fee per scan, and can perform this service for libraries, university, and individual use.  

Requests for Electronic Copies of PSU Theses

To obtain a free downloadable copy of:

        a Scholars thesis from Fall 2009 to current, click here.

        a Master's thesis from Spring 2008 to current, click here.

        a Doctoral dissertation from Fall 2006 to current, click here.

Other disserations can be purchased through ProQuest.  Click here

To purchase a PSU thesis and obtain a quote, search the CAT first - click here.

Digital Image Processing

Digital Conversion staff can edit, crop, adjust and color-correct digital image files using Adobe Creative Suite software. We can color-correct photographs and slides, digitally repair copies of damaged materials for display or reproduction purposes, and create collages and new images out of images provided to us. This service is available to the university and to individuals for a fee.  

Printing

With our range of printing equipment, Digital Conversion is able to offer an array of printing services based on your needs. We print signage, book pages and fine reproductions of original materials too delicate or valuable to circulate, as well as copies of materials such as maps or photographs for exhibit and presentation purposes. Our 42” HP DesignJet Z6100ps large format printer can produce high-quality color prints up to 42 inches in size in the smallest dimension.

Print jobs for the University Libraries are free of charge; personal orders, patron requests and printing for the greater university incur charges depending on the paper used. For best quality, the resolution of image files provided to us for printing should be at least 300 dpi.

Out-of-Print (OP) and Brittle Book Reproduction Service

The digital procedures to scan brittle books and out-of-print books were established in 1995. Both services provide for the creation of a facsimile copy to replace brittle deteriorated volumes, or in the case of out-of-print titles, as a means to acquire titles that are difficult to locate for the library’s circulating collection. When creating copies of out-of-print books, we must seek permission to reproduce books that are not in public domain.

Microfilming

We offer microfilming services for library and university projects. All pre- and post-filming activities are available, including retrieval, searching, physical preparation and collation, reel programming, target preparation, and quality control inspection.

Consultation

We are always willing to share our experience with historical societies, small digitization initiatives, public libraries, individuals and others interested in digitizing their own precious items and collections. We consult on the digitization process, as well as what equipment, tools, storage, and display options are best for your purposes depending on the resources at your disposal. We also welcome colleagues from other digitization initiatives who would like to visit and share information on our shared work. We do not charge for these services and they are open to the libraries, university, and the general public. Appointments for visits, tours, and consultations can be scheduled with Sue Kellerman.

Conservation (Library Only Service)

Our services include: preservation needs assessments and surveys of individual items and collections; consultations; recommendations on storage and exhibit; fabrication of custom storage enclosures, preservation planning, educational workshops and talks on conservation. For more services information, please visit our services page.

 

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Receiving Room

Library Only Services

United Parcel Service (UPS)

The majority of library materials are shipped via United Parcel Service (UPS). The Receiving Room uses UPS WorldShip shipping software which allows us to ship and track packages. Packages received are not opened bu the Receiving Room staff, only sorted by address and delivered.

UPS delivers the library shipments between 10am - 12pm daily and returns in the afternoon to pick up our outgoing shipment. To ensure packages are shipped same day, please have outgoing UPS material to the Receiving Room by 3:00pm.

United States Postal Service (USPS)

USPS mail is delivered mid-morning, sorted and delivered throughout the Pattee/Paterno complex.

Campus Mail

Campus mail is received twice daily, sorted and distributed same day by the Receiving Room staff. Mail leaving the library for a University Park address is picked-up by the Receiving Room staff, then distributed by Mail Services.

Interlibrary Loan (ILL)

Interlibrary Loan books are picked up and processed twice daily by the Receiving Room staff. Receiving Room ships ILL materials the same day to ensure timely delivery to our patrons.

Branch Library delivery

Using a university fleet vehicle, staff provides twice daily courier service between University Park library locations. Materials are sorted on-site and delivered to each branch library and annex facility.

Courier Service

The staff provide on-call courier run for library administration and scheduled pick-ups at Media & Technology Supports Services (MTSS), Penn State Press and various campus locations as needed.

 

 

Fees for Services

Depending on the type of service provided, fees may be charged. The fees are recommended by the University Libraries Fee Task Force Committee and are reviewed by the Dean's Library Council and other appropriate administrators. Official approval comes through the Comptroller's Office in Old Main. For more specific information pertaining to our department, click here for a list of our fees.

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