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Penn State University Libraries

CSAG: Collections Retention Policy Working Group

Minutes (Staff Only)


   Collection Allocations
   Collection Assessment
       Program Team
   Collections Retention
        Policy Working Group
   RCR Collections Advisory Group


Collection Services Advisory Group

Anne Langley, Chair

Martha Ney, Administrative Support

Collections Retention Policy Working Group

As we reflect on University Libraries’ Strategic planning goal of accelerating the Libraries transition to digital content,, our increased demand for space to accommodate student needs, budget retrenchment and the significant costs to acquire and retain materials within our facilities the CRPWG is asked to:

  • Evaluate PSUL’s current retention philosophy and program for Penn State University Libraries’ collections.
  • Formulate a comprehensive retention policy for the next 10 years that considers:
    • The emerging infrastructure of the retention landscape across North America and national initiatives such as WEST which are emerging;
    • Our role in Pennsylvania as a Statewide Library Resource Center, our membership in PALCI, and our reputation as a flagship university;
    • Our role as a partner in CIC’s Committee on Library Initiatives;
    • The mission of Penn State as a Research 1 university and also the mission of the campus libraries;
    • Our preservation commitment and strategy for the collections we retain;
    • Optimal use of available space both on and off-site;
    • Optimal format for retention and preservation across disciplines;
    • Advisability of duplication of copies and across formats;
    • Accessibility of complementary collections that we may no longer hold at our facilities;
  • Identify and describe those collections for which PSUL will take responsibility to steward for future scholars and our consortial partners, as well as those in which we will elect not to invest stewardship resources


  • A set of recommendations to the Collections Services Advisory Group
  • An implementation schedule

Ann Snowman, Christopher Walker, Dawn Childress, Sandy Stelts, Debora Cheney, Nonny Schlotzhauer, Rick Hart, Sue Kellerman, Janet Hughes, Kevin Harwell

Charge in early November, first bullet by holiday break, progress report by spring break, final report before budget retreat in June.

Collections Retention Policy Working Group Final Report