This policy serves to define the process for supervisors completing probationary period reviews for new University full-time staff employees.
The probationary period is crucial for both the employer and the new employee. This is the time for new employees to demonstrate and confirm that they are the best-qualified person for the position and that they are worthy of continued employment with the University. Supervisors should consider this time as an opportunity to fully evaluate the new employee’s qualifications, as well as their ability to understand the job responsibilities and to meet or exceed the performance standards and expectations of the job.
Supervisors are expected to evaluate employees during their twelve-month probationary period at three intervals after hire – two months, six months, and the beginning of the twelfth month. At each interval Libraries Human Resources will send the supervisor the Probationary Employee Performance Evaluation Form (Word document) with specific instructions for completing the form. Upon receipt of the form the supervisor should schedule a meeting with the employee to discuss their performance and then complete the evaluation form.
Upon completing the form the supervisor should discuss the evaluation results with the employee. The form should be signed by both the supervisor and the employee after each evaluation period. [Human Resources will send a copy to the Department Head.] At the final twelve-month evaluation, after the employee signs the form, the employee should retain a copy and the original should be forwarded to Libraries Human Resources. New employees who fail to meet the performance standards and expectations for the job should be terminated during the probationary period. Some factors that contribute to a new employee’s successful completion of his or her probationary period are as follows:
If you are considering terminating an employee during the probationary period, contact Libraries Human Resources office for guidance before proceeding. Do not terminate a probationary employee without prior authorization from LHR.
Effective Date: April 2, 2007
Date Approved: April 2, 2007 (Dean's Library Council)
Last Review Date: June 2010