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Penn State University Libraries

Policies and Guidelines

HUMAN RESOURCES

Guideline UL-HRG13 FACULTY PEER REVIEW COMMITTEES

Contents:

  • Purpose
  • University Libraries (College Level)
  • . . . . Name of the Committee
  • . . . . Composition
  • . . . . Eligibility
  • . . . . Selection
  • . . . . Chair of the Committee
  • First-Level Peer Review Committees
  • . . . . Name of the Committee
  • . . . . Composition
  • . . . . Eligibility
  • . . . . Selection
  • . . . . Chair of the Committee
  • Independent Judgments of Review Committees
  • Election Schedule

PURPOSE:

To state the University Libraries’ procedures for establishing the promotion and tenure peer review committees at both the college- and department-level.

UNIVERSITY LIBRARIES: (College Level)

Name of the Committee:

University Libraries Promotion and Tenure Committee

Composition:

Five (5) members; at least two (2) members from University Park, two (2) from outside University Park, and one (1) at the complete discretion of the Dean.

Eligibility:

All tenured members of the Libraries’ faculty holding the rank of Associate Librarian or Librarian, except Academic Administrators.  Prior service of at least one term (elected or appointed) on the First-Level Committee is a prerequisite for election to the University Libraries Committee.

Selection:

One (1) member elected by a vote of the University Park Libraries’ faculty to a two-year term; one (1) member elected by a vote of the Commonwealth Campus Libraries’ faculty to a two-year term; three (3) members appointed by the Dean of University Libraries to a one-year term with (1) member being a University Park librarian, one (1) being a Campus librarian, and one (1) member from any University Libraries’ location at the discretion of the Dean.

If an elected member is unable to serve the full term of two years, the faculty member who received the largest number of votes in the most recent election (among those not elected or appointed) will complete the term.

Chair of the Committee:

Appointed by the Dean of University Libraries each year.

FIRST-LEVEL FACULTY REVIEW COMMITTEE (Department Level):

Name of the Committee:

First-Level Faculty Review Committee

Composition:

Seven (7) members of the University Libraries faculty.

Eligibility:

All tenured members of the Libraries’ faculty holding the rank of Associate Librarian or Librarian, except Academic Administrators.

Selection:

Four (4) members elected by a vote of University Libraries faculty to staggered two-year terms; three (3) members appointed to one-year terms by the Associate Deans and Directors, in consultation with each other. The appointment are made after the election, and include careful consideration of the core responsibilites of the candidates under review to ensure a balanced faculty review committee whose members can contribute to an informed understanding of the responsibilities of each candidate.

If  an elected member is unable to serve the full term of two years, the faculty member who received the largest number of votes in the most recent election (among those not elected or appointed) will complete the term.

Chair of the Committee:

Elected by the Committee each year.

INDEPENDENT JUDGMENTS OF REVIEW COMMITTEES

To protect the independence of review committees from undue administrative influence, administrators in the direct line of report between a faculty member and the Dean wiill not serve on a faculty review committee during the committee's discussion and vote of that faculty member's dossier. Rather than participate in the faculty review process, those administrators in the direct line of report will instead contribute to the first-level administrative evaluation of that faculty member, as specified in HRG-14. Administrators in the direct line of report include the faculty member's immediate supervisor, and in some cases that individual's supervisor, as well as the faculty member's associate dean or director.

The supervisee of a faculty member whose dossier is under review shall not serve on a faculty review committee during the committee's discussion and vote of that faculty member's dossier.

ELECTION SCHEDULE (incorporating transition to one First-Level Faculty Review Committee):

Transitioning from 6 elected seats to 4 elected seats:

2012-2013 2013-2014 2014-2015 2015-2016 2016-2017
CC Libraries Committee First-Level Faculty Review Committee First-Level Faculty Review  Committee First-Level  Faculty Review Committee First-Level Faculty Review Committee
Gilley 2nd year of 2-year term Seat phased out      
Hudson-Ward 1st year of 2-year term Hudson-Ward 2nd year of 2-year term All faculty elect Seat #1 for 2-year term Seat #1: 2nd year of 2-year term All faculty elect Seat #1 for 2-year term
Young 1st year of 2-year term Young 2nd year of 2-year term All faculty elect Seat #2 for 1-year term All faculty elect Seat #2 for 2-year term Seat #2: 2nd year of 2-year term
UP Libraries Committee First-Level Faculty Review Committee      
Brockman 2nd year of 2-year term Seat phased out      
Cahoy 1st year of 2-year term Cahoy 2nd year of 2-year term All faculty elect Seat #3 for 2-year term Seat #3: 2nd year of 2-year term All faculty elect Seat #3 for 2-year term
Herb 1st year of 2-year term Herb 2nd year of 2-year term All faculty elect Seat #4 for 1-year term All faculty elect Seat #4 for 2-year term Seat #4: 2nd year of 2-year term

Effective Date: July 2005
Date Approved: July 1, 2005 (Provost)
Date Approved: June 8, 2005 (Libraries Faculty Organization)

Most recent changes:

  • Revised to reflect formation of one first-level (department-level) faculty review committee, and to clarify the independent judgment of review committees. Approved by the Libraries Faculty Organization (May and September 2012), Dean of the University Libraries and Scholarly Communications (February 2013), Provost (February 2013)

Revision History (and effective dates):

  • July 1, 2013
  • August 2007 – Revised to reflect decision to have Hershey fall under the Commonwealth Campus Libraries' process and Dickinson under the University Park Libraries' process; deleted the transition plan and replaced it with election schedule
  • July 1, 2006 – Revised to reflect campus reorganization
  • July 1, 2005 – New guideline with a completely revised structure for election of peer review committees

Last Review Date:  February 2013