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Penn State University Libraries

Policies and Guidelines

HUMAN RESOURCES

Guideline UL-HRG14 GENERAL PROMOTION AND TENURE WORKING GUIDELINES

Contents:

  • Purpose
  • Libraries Internal Working Guidelines
  • Cross References

PURPOSE:

To clarify issues related to the Libraries Promotion and Tenure review committees and how those committees do their work, as well as some internal policies related to P&T procedures.

LIBRARIES INTERNAL WORKING GUIDELINES:

  1. Individuals serving on P&T Committees may be asked to write an internal letter of evaluation commenting on the Scholarship of Librarianship. These letters are filed in the candidate's dossier under the Scholarship of Librarianship, under the bullet "Letters from peers and colleagues providing faculty comment on the scholarship of librarianship (required only for reviews for promotion to the ranks of associate librarian or librarian or for final tenure)."
  2. Effective 2007/2008, the process for review of campus librarians will follow Model I in Appendix D: Levels of Review for Promotion and Tenure of the Administrative Guidelines for HR-23: Promotion and Tenure Procedures and Regulations.  This model makes the review process consistent for all librarians.  Input into the review process for librarians working at campus libraries will be as follows:

    1. The second- and fourth-year reviews (as well as any third- and fifth-year reviews) are solely internal to the Libraries.  For these reviews, the immediate supervisor of the librarian under review will request the chancellor/dean’s and academic officer’s input into the summary evaluation letter that the supervisor will author. This letter is filed in the candidate's dossier under the Scholarship of Librarianship, under the bullet "Summary performance evaluation" (see UL-HRG06 Summary Performance Evaluations).

    2. For the sixth-year review, which includes internal and external letters, the Dean of University Libraries and Scholarly Communications will ask the chancellor/dean to provide an internal letter addressing librarianship and service to the campus that is filed under the bullet "Letters from peers and colleagues providing faculty comment on the scholarship of librarianship (required only for reviews for promotion to the ranks of associate librarian or librarian or for final tenure)."

  3. The administratrator responsible for conducting the first-level administrative review is the candidate's associate dean or director who reports directly to the Dean. When conducting the first-level administrative review, the responsible administrator will consult with other supervisors in the line of reporting of the candidate, if any. The responsible administrator shall alone author and sign the evaluative statement summarizing the administrator's evaluation of a candidate on each of the criteria.

CROSS REFERENCES:

Other Guidelines in this manual should also be referenced, especially the following:

Guideline UL-HRG06 Summary Performance Evaluations
Guideline UL-HRG07 Promotion and Tenure Criteria Guidelines
Guideline UL-HRG12 Supplemental Support Materials Accompanying Dossiers
Guideline UL-HRG13 Faculty Peer Review Committees


Effective Date: July 2007
Date Approved: July 2007 (Dean)

Revision History (and effective dates):

  • July 2013 - Revised to reflect administrative re-organization of 2011 and to align with revisions to UL-HRG13
  • November 2009 -- Revised to remove reference to former membership of peer review committee at University Park between "public service" or "technical service" faculty
  • June 2007 -- Revised to reflect the decision to have Hershey fall under the Commonwealth Campus Libraries' process and Dickinson under the University Park Libraries' process; added the new process for campus input into the review of campus librarians; edited the summary evaluation letter process
  • July 1, 2005 -- New guideline

Last Review Date:  July 2013