The purpose of these guidelines is to provide a process for promotion to recognize the cumulative exceptional accomplishments and contributions of University Libraries’ faculty with full-time continuing appointments who are not on the tenure track. This promotion is based on consistently demonstrated outstanding performance related to the individual’s assignment in librarianship and related activities and service.
Faculty covered by these guidelines are all full-time librarians not in the University’s tenure system who are subject to the review and evaluation procedures of the University Libraries. To be considered eligible for promotion in rank, a faculty member must meet the following criteria.
For promotion from assistant librarian to associate librarian, the performance of the candidate must consistently demonstrate, as appropriate within his/her professional assignment:
For promotion from associate librarian to librarian, the performance of the candidate must demonstrate sustained excellence in the Scholarship of Librarianship and sustained strength in Teaching and Learning (when assigned); Research and Creative Accomplishments; and Service to the University, campus community, and society as appropriate within his/her professional assignment.
The supporting documentation for the promotion review will be the Faculty Activity Reports (FARs) for the academic years prior to the review as well as a representative number of peer evaluations of course-related instruction (when appropriate to the assignment) and accompanying annual letters of evaluation. If credit instruction is a regular part of the faculty member’s assignment then SRTEs and other evaluative documents should also be included.
Faculty members recommended for promotion should write a narrative statement of no more than three pages identifying the accomplishments and contributions of her/his Penn State career that support a promotion, and provide a curriculum vitae.
Recommendation letters, the curriculum vitae, and the narrative statement of the faculty member are to be submitted to the Office of the Dean of University Libraries and Scholarly Communications. All documentation will be due in the Office of the Dean of University Libraries and Scholarly Communications by the middle of January.
Recommendations for promotion should be made by the faculty member’s immediate supervisor (with the consent of the candidate) to the appropriate Associate Dean. If the Associate Dean concurs with the recommendation after consultation with other appropriate parties (heads of units, assistant deans, or campus administrators, for example), the Associate Dean will send the recommendation forward to the University Libraries’ Promotion and Tenure Committee. The University Libraries Committee will review the documentation and provide a promotion recommendation to the Dean of University Libraries and Scholarly Communications. The University Libraries Committee will also monitor the process for equity and fairness.
The Dean of the University Libraries and Scholarly Communications will review all recommendations, make the final determination, and notify candidates and the appropriate Associate Dean of the outcome of the review by early April. Approved promotions will become effective July 1 immediately following the decision.
A salary increase in addition to an annual merit increase will accompany the promotion. The same dollar increase in salary will be given to each faculty member approved for promotion. The amount of the increase will be determined annually. A merit-based salary increase is a prerequisite for a promotion-based salary increase during the year in which the promotion is received.
A full-time, non-tenure track faculty member with the title of Assistant Librarian who is promoted according to this procedure will receive the rank of Associate Librarian. Faculty members with the title of Associate Librarian will receive the rank of Librarian.
The University Libraries are committed to excellence in the scholarship of librarianship and promote the development of intellectual and personal excellence in a supportive, stimulating, and inclusive learning community.
Excellence depends heavily on maintaining currency in librarianship. All faculty members in the University Libraries are expected to maintain current knowledge of their field and to demonstrate scholarly engagement in librarianship. The Libraries encourage and support the continuous professional development of faculty members who are not in the tenure system. Faculty members are rewarded for excellence based on their Faculty Activity Reports and annual performance reviews.
There are many ways to demonstrate professional development and continuous efforts to remain current in librarianship. The following is an illustrative, but not exhaustive, list of examples of activities that may be documented in an annual Faculty Activity Report (FAR). Any one of the items listed under demonstrating currency in a discipline should not be favored over the others.
Effective Date: July 1, 2007
Date Approved: July 23, 2007 (Dean)
Date Approved: March 21, 2007 (Library Faculty Organization)
Last Review Date: November 2009