The Pennsylvania State University Libraries (hereafter “Libraries”) acquires and organizes primary source and other collections for use by researchers. The Libraries make available these resources in its possession on equal terms of access in accordance with the University’s statutory authority, its institutional mandate, the “ACRL/SAA [the Association of College and Research Libraries and the Society of American Archivists] Joint Statement on Access to Original Research Materials,” the SAA “Code of Ethics for Archivists,” and the “ACRL Code of Ethics for Special Collections Librarians.” The Libraries do not deny access to materials to any researcher with a serious interest, nor grant privileged or exclusive use of materials to any researcher, nor conceal the existence of any body of material from any researcher, unless required to do so by statutory authority, institutional mandate, or donor or purchase stipulation.
As the accessibility of material depends on researchers knowing of its existence, it is the responsibility of designated Libraries staff to report information about the collections in its custody. This may be accomplished through local, regional, or national catalogs; inventories and other internal finding aids; published guides; the maintenance of a departmental website where relevant information about holdings may be posted, and the assistance of staff members.
The Libraries are committed to preserving research materials and to making them available for research at the earliest practicable time after acquisition. Libraries faculty and staff also recognize that occasionally there may be legal and institutional obligations to protect confidentiality in its collections. Confidentiality and privacy may relate to:
The Libraries must balance its obligations under the law and University policy with our mission to ensure the widest possible access to research materials. Restriction of documents will be minimal, and all such cases must be approved by Dorothy Foehr Huck Chair and Head, Special Collections Library, and with guidance provided as appropriate by designated University officials and legal counsel.
The Libraries facilitate access to collections by providing reproduction services. These services can include electronic, paper, or photographic copies; microfilm; or other means of reproduction. All reproductions are made in accordance with statutory authority, including copyright law, institutional mandate, and repository regulations. Reasonable fees may be charged for these copying and/or research services.
Documents and other materials from the holdings of The Pennsylvania State University Libraries may be digitized for access on the Internet. Such documents will be digitized only to support non-profit educational and research uses. Other uses require permission of The Pennsylvania State University Libraries. Please consult the Libraries website for more information on fees.
The Libraries provide to researchers a suggested form of citation crediting the Libraries and identifying items within its holdings for later reference. Citations to copies of materials in other repositories should include the location of the originals, if known.
It is the researcher's obligation to satisfy copyright regulations when copying or using materials found in collections. Whenever possible the Libraries will inform a researcher about known copyrighted material, the owner or owners of the copyrights, and the researcher's obligations with regard to such material.
To protect and insure the continued accessibility of the material in its custody, all materials must be used in accordance with the rules of the Libraries. Rules governing access and use of the Libraries’ materials are conveyed to each researcher who is asked to sign a statement at the time of registration stating that they will comply with such rules. These rules are applied and enforced equally. The Libraries may:
Effective Date: May 11, 2009
Date Approved: May 11, 2009 (Dean's Library Council)
Last Review Date: November 2009