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Penn State University Libraries

Digital Collections Review Team Digital Toolkit

  • Timeline: Annual calendar including dates for submitting proposals
  • Useful Links:
    • UL Strategic Plan
    • Subject Specialists (useful for finding collaborators)
    • Copyright Information


Bonnie Osif, Chair, DCRT

Digital Projects Services and Information

Intro to Toolkit

Introduction to the DCRT Digital Toolkit

Welcome. This site provides an overview of the submission process for digital projects that are submitted to DCRT at Penn State University Libraries. There are projects that do not need to go through the DCRT review process. For more information on these, see What Does Not Need to Be Submitted to DCRT. Most of your questions concerning what types of projects can be submitted, the submission process, timelines, mentoring, and steps after the proposal is accepted can be answered here. Contacts are included so you may contact the appropriate person or group for additional help. DCRT is just part of the ‘digital family’ at Penn State so links to other related groups are included in the Who to Contact Page. Although the process has a specific timeline, please feel free to send questions at any time, especially if you think your project might fall into one of the ‘does not need to be submitted to DCRT’ projects.

What is a digital project?
A digital project is a series of collaborative activities that transforms analog materials to digital. Materials include text, images (photographs, maps, works of art, etc.), moving images, sound, and data into an electronic format for specialized, enhanced, or remote access for scholars and students. Digital project activities include selection, organization and planning, preparation, description and access, production, digital preservation and assessment, evaluation, and publicizing the digital resource.
A digital project may involve creating new content, organizing access to existing electronic content, or digitizing existing collections. All digitized content is completely accessible via the web. The size of a digital project may range from 10 pages to upwards of 300,000 pages or it may be single audio recording or a collection of oral history tapes. Web site development and storage of data are also considered digital projects. Single item scanning (book, map, manuscript, work of art, thesis) are considered “one-off” production work and does not constitute a digital project.

When selecting materials for a digital project, consider:

  • Goals of the project
  • Copyright issues
  • Collaboration with rather than duplication of effort by another organization or institution
  • Significance of materials to specified user groups, role of digital content in supporting a strategic goal, etc.

For more information see the Digital Project Proposal Form Request resource in an alternative format.

What does NOT require a proposal to be submitted to DCRT
There are several types of projects that do not need to go through the DCRT review process. These include:

One offs – One or two items that need to be digitized. Please contact Sue Kellerman for additional information. See Artists of Dauphin County

Continuations – additional items to be added to an existing digital collection Pennsylvania German Broadsides and Fraktur

Rush item – at times a situation necessitates fast action on a digital project. Contact Sue Kellerman if this applies. Fukishima disaster required digitization of the Three Mile Island recovery reports.